Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004
Website: www.vwhi.org | Wednesday October 9, 2019
Reading of the Concept
Introduction of the new VWHI Home Group Reps
Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your home group to find people who might be interested in being of service. Please familiarize yourself with the VWHI bylaws – find them at the Reports & Docs tab on vwhi.org.
Announcement from the Chair: Aaron D. | firstname.lastname@example.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in AA. Typical AA meetings are scheduled to last one hour but this business meetings typically lasts one hour and 15 minutes. We ask that you stay until the end to show respect to the Intergroups who give their reports at the end of this meeting.
STEERING COMMITTEE REPORTS:
CO CHAIRPERSON: JJ | email@example.com
Not much to report for co-chair. Fellow chairperson for Awareness Day – Colby. November 30th is Awareness Day. Call Colby for info on committee meetings – tons of volunteer opps! 480 849 1192
Two other committee members sitting with Colby, you can ask them questions too.
SECRETARY: Katy | firstname.lastname@example.org
Tracy motions to accept last month’s meeting months. None opposed.
John S. – if they were posted on the website prior to the meeting, we could review them more thoroughly. Also, it would help give reps the chance to do a better job of reporting what happened at H&I meetings.
TREASURER: Dennis | email@example.com
Discussed treasurer’s report. Also discussed the financial statement. Last month we got everything set up for the Corrections Conference – plane ticket, hotel, etc. Right now we’re at $72k for the year! Reminder – elections are coming up, this position will be open! Question from the body about the budget – Dennis: budget can be found online. Motion to accept treasurer’s report by Harold, seconded. None opposed, motion carries.
LITERATURE: Keith | firstname.lastname@example.org
This month we spent $6,152.00 on 860 AAWS approved books. We also spent $200.00 on 200 SRI Meeting Lists. Don’t forget the 3rd Annual Corrections Conference, Nov. 1-3, in Houston, Texas.
Elections are coming up. Anyone interested in the literature coordinator position, please see me.
Please have your book order in by Oct. 30th, the last Wednesday of the month.
AWARENESS DAY: OPEN | email@example.com
WEB SERVANT: Eric F. | firstname.lastname@example.org
Last 30 days, 503 unique visitors. Gave total visits. Still people trying to hack us but it’s all good. If you’ve been to the site in the last two weeks or so there have been some aesthetic changes. Will make some updates tonight. Now that Awareness Day has been confirmed, I’ll add it to the site. You will be able to buy tickets on the site.
Question from the body about August steering committee meeting minutes; steering committee meeting minutes must be approved
Question from the body about the Group Inventory, if it happened: Tracy – hasn’t happened yet, will be on Nov 17th. We haven’t discussed the agenda yet so unsure
TREATMENT CHAIR: Pam | email@example.com
Questions from the body about Pam’s absence lately.
Becky – Crossroads 360 is very grateful for meetings and lit brought in by H&I
CORRECTIONS COORDINATOR: Bootsie | firstname.lastname@example.org
Running late – texted.
SERVICE LIAISON: Tracey M. | email@example.com
MCSO: Shawna | firstname.lastname@example.org
Volunteer database is growing with more names added. MOSIAC has a new volunteer slot for the women filled but not until the final cohort beginning in December. More volunteers meeting the criteria are needed.
Bruce – MCSO has been shut down since Friday, went down there but no one there.
David (Tower coordinator) – got an email about the shutdown but date changed from Tues to Thurs of this week. Forgot to text.
Bryan – 4th Ave Coordinator – forwarded email to his meeting people but sounds like some people didn’t get it.
1) Open positions:
Awareness Day Chair (member of steering committee; 2 year commitment – until December 2019; 2 year sobriety requirement; 1 year H&I experience preferred)
Lewis Coordinator (coordinator position; 2 year commitment – until December 2020; 2 year sobriety requirement; 1 year H&I experience preferred)
1) Volunteer Coordinator (coordinator position; 2 year commitment – until December 2020; 2 year sobriety requirement; 1 year H&I experience preferred)
Anthony – wants to stand – qualified. Tracy makes motion to accept by acclimation. Harold seconds.
2) John thinks it would be useful to have the meeting minutes posted prior to next meeting. Discussion around pros and cons.
I move that the draft form of the meeting minutes be posted on the vwhi.org website two weeks after the meeting and that version we replaced with the approved minutes subsequent to the next meeting.
Seconded by Bruce. Aaron calls for vote. Motions fails. We can table for further discussion at steering committee.
Question from the body about reason for motion.
Dennis – discussion – correction and treatment centers are reported every other month.
*any new business from the floor? None.
BRIDGING THE GAP: Bill | email@example.com
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
See flyer in back with info on next BTG meeting. Freedom House Oct 24th at 6pm is next meeting.
Trained someone on phones. Still going into Calvary. Pat needs some help – see him in the back.
VOLUNTEER COORDINATOR: OPEN | firstname.lastname@example.org
SPANISH: Gabino | email@example.com or firstname.lastname@example.org
REPORTE DE LOS REPRESENTANTES DE INSTITUCIONES
EL LUNES 23 DE SEPTIEMBRE NADIE ATENDIO EL ANEXO
EL MARTES 24 EL COMITE SE REUNIO EN LA OIH.
EL JUEVES 26 VICITAMOS AL GRUPO TRANSMITELO FANIO, VICTOR Y GABINO
EL LUNES 30 FUIMOS AL CICLO DE UNIDAD DEL GRUPO LA PAZ Y OSCAR ATENDIO EL ANEXO
EL MARTES 1 DE OCTUBRE ATENDIMOS CROSSROAD ARCADIA MACARIO Y GABINO
EL JUEVES 3 VICITAMOS AL GRUPO OASIS, GABINO, MOISES,
EL VIERNES 4, MOISES ATENDIO LA JUNTA DE LOS ROIS
REPORTE DE LOS VOLUNTARIOS A LAS CARCELES
SABADO 21 DE SEPTIEMBRE SE CUBRIO LA LBJ. EDY, CARLOS, OSCAR, GABINO Y DAYBETH. ESTABAN LAQUEADOS
DOMINGO 22 SE CUBRIO TOWERS, EDY, DAYBETH Y GABINO SALIERON 6 INTERNOS
MIERCOLES 25 NADIE CUBRIO LA ESTRELLA
VIERNES 27 LLAMARON DE LA DURANGO PARA INFORMAR QUE NO HABRIA REUNION ESE DIA
SABADO 28 SE CUBRIO LA LBJ. CARLOS Y JOSE LUIS ENTRARON A LA M2 Y SALIERON 15, A LA M4 Y SALIERON 9. ROBERTO, OSCAR Y EDY, ENTRARON A LA M1 Y SALIERON 4 Y EN LA M3 SALIERON 3
DOMINGO 29 SE CUBRIO TOWERS, ROBERTO, GABINO Y FRANKY, SALIERON 3 INTERNOS
MIERCOLES 2 DE OCTUBRE NADIE CUBRIO LA ESTRELLA
VIERNES 4 SE ATENDIO LA DURANGO ALONSO PERO NO AVIZARON QUE NO HABRIA REUNION
Oct 27th is the Spanish Jamboree – Institutions Event – collecting $5 or book (Spanish preferred) or other literature. 3001 W. Indian School. 11am-4pm.
DISTRICT 08: Tracey M. (temporary rep) | email@example.com
Next Tuesday at 5:30pm at Gloria Dei, 36th st and stanford, next Maricopa County meeting. If you are interested in being in the District 08 rep for H&I please attend this meeting. Meeting starts at 7pm.
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.
HOSPITALS & TREATMENT CENTERS
HOSPITALS EAST | East of Central Ave: Harold | firstname.lastname@example.org
If you want to bring a meeting into a Hospital, please contact me!
John – do we have a list of hospitals that we take meetings into?
Aaron – no list but books going to Banners, Valley Hospitals, Unhooked, Desert Vista, Aurora, etc.
HOSPITALS WEST | West of Central Ave: Michael | email@example.com
Having the same problem as Harold. Looking for a list. Don’t know who to contact. Waiting for people to contact us. Have been delivering books. Contact Michael if you want to be of service.
TREATMENT CENTERS: Amy | firstname.lastname@example.org
Oops!!! Email has been wrong!! email@example.com
Salvation army – saturday evening at 7pm – looking for saturday evening. Looking for male speaker on sunday evening at 8pm. Would like speakers to have at least 18 months.
COMMUNITY BRIDGES WEST | 99th Ave & I-10, Avondale: Lloyd | firstname.lastname@example.org
COMMUNITY BRIDGES EAST | Broadway & Mesa Dr., Mesa: Becky | email@example.com
DURANGO & TOWERS – ESTELLA | 35th Ave & Buckeye, South Phoenix: David | firstname.lastname@example.org (not reporting)
LOWER BUCKEYE – 4TH AVENUE | 4th Ave. & Jefferson, Downtown Phoenix: Brian | email@example.com(not reporting)
PHOENIX WEST | Buckeye & 35th Ave, Phoenix: Sarah S. | firstname.lastname@example.org(not reporting) – stepped down
FEDERAL CORRECTIONS | I-17 & Anthem Way, Phoenix: Nicholas S. | email@example.com (not reporting)
ALHAMBRA | Van Buren & 24th St: Fred | firstname.lastname@example.org(not reporting)
JUVENILE CORRECTIONS: Heather | email@example.com(not reporting)
LEWIS | Highway 85 & Patterson, Buckeye: OPEN | firstname.lastname@example.org(not reporting)
FLORENCE | Highway 79 & Butte Ave, Florence: John | email@example.com(not reporting)
PERRYVILLE | I-10 & Loop 303: Nora | firstname.lastname@example.org(not reporting)
AGUA FRIA: Sarah S | email@example.com
Sarah stepped down, position is now open.
EAST VALLEY: Mike G. | firstname.lastname@example.org
Day of service Oct 26th – 2pm to 6:15pm. Free dinner. Raffle.
International Convention: meeting guide 3.0 approved
Sat Nov 9th AA secular conference. 9:30am – 5:30pm, 24th street conference center.
SALT RIVER: Kimberly | email@example.com
Alcothon meeting – Oct 23rd, Nov 6th, 20th, every Wed in Dec.
Nominations were made last month, elections will be next month.
Filing cabinet – newsletter about concepts and traditions and includes office report and minutes.
Mid City Is Moving!!!! Ask Kimberly for more info.
PICPC – talked about work of committee – has flyer about this group. Next meeting at PVCC – will have table set up to talk about what AA is and what AA isn’t.
Zonypa is now part of SRI reports – no report.
Birthdays & Responsibility Declaration