Meeting Minutes November 2019

Valley-wide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Wednesday November 13, 2019

Open: 7:02pm

Serenity Prayer

Reading of the Concept

Introduction of the new VWHI Home Group Reps

Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your home group to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the VWHI bylaws – find them at the Reports & Docs tab on vwhi.org.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting lasts one hour and 15 minutes. We ask that you stay until the end to show respect to the Intergroups who give their reports at the end of this meeting.

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Juvenile Coordinator stepping down.

Awareness Day: met with EVI Chair, EVI will be represented at event. Fliers are in the back. The event is Nov 30th at Kiwanis Park at Ruben Romero North – 10am to 5pm. Looking forward to great speakers. AA Jeopardy will be happening! $5 donation or gently used Big Book or 12×12. Note from the body: Ruth from Canada is speaking as well as Dee and Angela Payton.

SECRETARY: Katy | secretary@vwhi.org

*sign in sheet

*reviewed agenda and minutes –

*reminder to coordinators to see Eric if they do not get emails from vwhi email

Newcomer Liaison – passing around the sheet with name sign in. Has info for newcomers.

Tracy motions to accept last month’s meeting minutes. None opposed. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org

Didn’t look at print order when I picked it up today – they printed out the old style so I’ll ask Eric to post the updated version. Budgeted $85k for the year – at the end of Oct we were at $77k. Question from the body about Road to Recovery donations, Dennis resolved. Dennis is completing a certification of disclosure and yearly report. David makes motion to approve treasurer’s report. None opposed – motion carries.

LITERATURE: Keith | literature@vwhi.org

No books! AAWS had their inventory at the beginning of the month, then Veteran’s day. So Keith will be giving out books later this month. 11/24 at Bill Wilson Hall from 11am to noon.

1. We spent $5,997.24 on 928 books and 95 pamphlets.
2. We also purchased 150 SRI meeting lists @ $1.00 each.
3. AAWS did their annual inventory Nov. 1st thru Nov. 8th. No book orders were shipped out during the inventory. Our book shipment should arrive next week.
4. I plan on distributing books on 11/24, 11AM until noon or later. Location will be at Bill Wilson Hall, 2770 E. Van Buren, the east side of building. Text or call me if you are running late.
5. Please have your book order in by COB, Nov 27th.
6. Happy Thanksgiving to you and family.

AWARENESS DAY:OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org

Gave updated website statics. Waiting to get confirmation that all steering committee have approved steering committee meeting minutes from last month.

The website has info about Awareness Day, you can make donations on the website!

Could use help on English to Spanish translation on website if anyone is good at that!

TREATMENT CHAIR: Pam | treatment_chair@vwhi.org

Absent.

From the body – tried reaching out to treatment coordinator but has not gotten a response.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Juvenile Coordinator has stepped down – please let Bootsie know if you’re interested. Sobriety requirement is two years.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org

The steering committee is doing the group inventory this Sunday. The meeting minutes from the group inventory will not be published on the website.

From the body – question about the purpose of group inventory. JJ – purpose remains the same. Richard from the body wants to know why we are not publishing minutes. Eric – homegroups don’t take their inventories to the district, it’s an inventory to help the steering committee work better together. Linda – it’s in the bylaws. Shawna – will help next steering committee and give them direction.

MCSO (Maricopa County Sheriff’s Office): Shawna | mcso_liaison@vwhi.org

Working to get volunteers (with Spanish too) to get more collaborative. New cohort of women going through Back to Basics next month. Corrections Conference was fantastic! AZ didn’t get the 2021 bid but it was fun trying! New Orleans will host in 2021. 2020 will be in Chicago area.

OLD BUSINESS:

1) Open positions:

Lewis Coordinator (coordinator position; 2 year commitment – until December 2020; 2 year sobriety requirement; 1 year H&I experience preferred)

Phoenix West Coordinator (coordinator position; 2 year commitment – until December 2020; 2 year sobriety requirement; 1 year H&I experience preferred)

NEW BUSINESS:

1) Nominations for elections. Elections will be held at the next business meeting on Wed Dec 11th.

Chair

JJ – nominated by Colby

Katy – nominated by Tracey

Co-Chair

Colby – nominated by Stephanie

Secretary

Samantha – nominated by Colby

Harold – stands

Treasurer

Eric – stands

Joe – nominated by Harold

Literature Chair

Billy Q – nominated by Colby

Awareness Day Chair

Colby – nominated by Eric

Technology Chair

Adam – nominated by Eric

Treatment Chairperson

Two nominations but they declined to stand.

Joe – stands

Corrections Chairperson

Dennis – nominated by Tracy

MCSO Liaison

Couple of nomination but all declined

Service Liaison

Mike – stands

2) Juvenile Corrections Coordinator

Elections will held on Dec 11th.

*any new business from the floor?

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

Dark zone meeting: Freedom Hall but no longer in existence. Meeting on North Tatum in North Phoenix. 9 calls in October.

VOLUNTEER COORDINATOR: Anthony | newcomer_liaison@vwhi.org

Gave report during Secretary update.

SPANISH: Gabino | spanish_coordinator@vwhi.org or hispanic_intergroup@vwhi.org

HOY A 1 DE NOV DEL 2019 DEL SABADO 19 DE OCTUBRE AL VIERNES 1 NOVIEMBRE ACTA #21

REPORTE DE LOS REPRESENTANTES DE INSTITUCIONES

EL LUNES 21 DE OCTUBRE SE ATENDIO EL ANEXO KARYNA,GABINO Y 1 COMPAÑERO DEL GPO FUENTE DE VIDA

EL MARTES 22 EL COMITE SE REUNIO EN LA OIH.

EL MIERCOLES 9 ATENDI EL H&I

EL JUEVES 24 CICLO DE UNIDAD AL GRUPO MI ULTIMO REFUGIO, MACARIO, MOISES, VICTOR Y GABINO

EL DOMINGO 27 EVENTO DE INSTITUCIONES

EL LUNES 28 SE ATENDIO EL ANEXO SOLO GABINO Y TAMBIEN SE APOYO CON VICITA A TERROS

EL MIERCOLES 30 VICITAMOS LA CASA REFUGIO GABINO Y FRANKY

EL VIERNES 1 DE NOVIEMBRE ATENDI LA JUNTA DE LOS ROIS

UN AGRADECIMIENTO A TODOS LOS QUE NOS ACOMPAÑARON AL EVENTO DE INSTITUCIONES TAMBIEN AL GRUPO 12 Y 12 POR PRESTARNOS LA TRIBUNA Y FACILITARNOS LAS LLAVES DE LOS BAÑOS

REPORTE DE LOS VOLUNTARIOS A LAS CARCELES

SABADO 19 DE OCTUBRE LBJ FRANKY ENTRO A LA M1 Y SALIERON 2, ALFREDO ENTRO M2 Y SALIERON 8

DOMINGO 20 TOWERS EDY, OSCAR, DAYBETH Y GABINO SALIERON 4 (1 NUEVO)

MIERCOLES 23 ESTRELLA CARLOS Y FRANKY (PIDIO DISCULPAS YA QUE OLVIDO SU BADGE)

VIERNES 25 DURANGO JOSE LUIS Y DAYBETH SALIERON 16 (1 NUEVO)

SABADO 26 LBJ EDY ENTRO A LA M2 SALIERON 9 Y TMB A LA M4 SALIERON 5

DOMINGO 27 TOWERS, DAYBETH Y FRANKY NO TRAJERON A LOS INTERNOS

MIERCOLES 30 LA ESTRELLA FRANKY, DAYBETH Y GABINO SALIERON 4 INTERNAS

VIERNES 1 NOVIEMBRE DURANGO DAYBETH SALIERON 9 (1 NUEVO)

DISTRICT 08: Tracey M. (temporary rep) | service_liaison@vwhi.org

Next Tuesday the 19th Gloria Dei is the election for the district committee member chair and alt chair. In February, they’ll have elections for all the rest of the positions. Please come to the meeting next week if you are interested in this position (District 08 rep).

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS & TREATMENT CENTERS

HOSPITALS EAST | East of Central Ave: Harold | hospitals_east@vwhi.org (not reporting)

HOSPITALS WEST | West of Central Ave: Michael | hospitals_west@vwhi.org (not reporting)

TREATMENT CENTERS: Amy | treatment_coordinator@vwhi.org (not reporting)

COMMUNITY BRIDGES WEST | 99th Ave & I-10, Avondale: Lloyd | community_bridges_west@vwhi.org (not reporting)

COMMUNITY BRIDGES EAST | Broadway & Mesa Dr., Mesa: Becky | community_bridges_east@vwhi.org (not reporting)

CORRECTIONS

DURANGO & TOWERS – ESTELLA | 35th Ave & Buckeye, South Phoenix: David | towers_estrella_durango@vwhi.org

Towers:

All volunteers need to print their name on the rooster.

All 11/08 Friday meeting was canceled due to Officer Lee timely on the job dead

Apology for not reaching out to all volunteers regarding jail closure on 10/8 -10/10

There will be no meetings on the following days: Nov. 28 – 29, 2019. December 14, 2019 – January 06, 2020

Durango:

There will be no meetings on the following days: Nov. 28 – 29, 2019. December 14, 2019 – January 06, 2020

Estrella:

Have a male volunteer to do the Monday 11:30am meeting but the roadblock he needs another person. Male or Female. Let me know if you are interested. (Might have a volunteer)

There will be no meetings on the following days: Nov. 28 – 29, 2019. December 14, 2019 – January 06, 2020

Like to thank all the new women / men volunteers

BTW – Always looking for woman volunteers

LOWER BUCKEYE – 4TH AVENUE | 4th Ave. & Jefferson, Downtown Phoenix: Brian | lower_buckeye_fourth_ave_jails@vwhi.org

It was recently discovered that volunteers are confused over the MCSO guidelines on handing out books to the inmates. This was discovered after a 4th Avenue Jail volunteer asked me for Big Books since there were none left in the Volunteer office. The process was explained for obtaining books from VWH&I: order from Literature chair at the monthly meeting and pick them up the next month. The volunteer inquired about obtaining books sooner so I reached out to Tracy McDermott about what supply there may be in her office. She inquired as to why books were needed and reminded me that they were not to be handed out. I’ve been advised by another volunteer that previously we were indeed permitted to hand out books, however it is currently the rule that inmates are only permitted to receive books though internal tank orders and all volunteers have been advised. New books have since been secured and both jails are presumably amply supplied.

Spanish meetings have been scheduled at 4th Avenue Jail finally. Gabino will report details under the Spanish Meetings portion of the meeting tonight.

Another volunteer had complained about a theft of his Big Books during the week or two when none were in the office. This was elevated to Tracy McDermott who advised me of the situation. The issue has been resolved: the books were replaced and all volunteers were asked to not remove others’ property from the volunteer office and to, again, not hand out books to the inmates.

During recent jail closings it was discovered that I did not have everyone’s cell phone numbers saved or some were not receiving texts. I reminded all volunteers to be sure to call the jail ahead of time to make sure there is no shutdown or closure but that I will endeavor to do better in communicating to avoid wasted time traveling to jails that are closed.

4th Avenue Jail – 201 S. 4th Ave, Phoenix, AZ 85003

MCSO Contact: Officer Tracy McDermott, Programs Assistant

There has been a keypad lock added to the 4th Avenue Jail Programs office. The code for it has been communicated to all of the volunteers.

The following is the schedule for 4th Avenue Jail meetings. If anyone is interested in attending a meeting as a guest speaker or to learn the process for entering the 4th Avenue Jail please see me after the meeting.

Sunday 11:00 am – noon Pod 2D2 Craig A / Darryl F

Sunday 3:00 pm – 4:00 pm Pod 3A1 Dean S / Kevin

Sunday 4:00 pm – 5:00 pm 3E1 Tim G

Monday 4:45 pm – 5:45 pm 3B1 Paul

Tuesday 3:00 pm – 4:00 pm 3C2 Ryan T / Victor V

Tuesday 5:00 pm – 6:00 pm 3F1 Harold T

Tuesday 5:00 pm – 6:00 pm 3E1 Darryl F

Tuesday 4:00 pm – 5:00 pm 3A2 Ryan T / Victor V

Wednesday 4:30 pm – 5:30 pm 3C1 Bruce B

Wednesday 6:00 pm – 7:00 pm 3D2 Guadalupe

Lower Buckeye Jail – 3250 W. Lower Buckeye Road, PHX 85009

MCSO Contact: Lynette Anderson

The following is the schedule for Lower Buckeye Jail meetings. If anyone is interested in attending a meeting as a guest speaker or to learn the process for entering the Lower Buckeye Jail please see me after the meeting.

Tuesday 12:30 pm – 1:30 pm Joseph N

Wednesday 9:00 am – 10:00 am Bob P

Wednesday 10:00 am – 11:00 am Bob P

Thursday 10:00 am – 11:00 am Bill C

Fridays 9:00 am – 10:00 am Bill W

Sobriety requirements:

  1. Two years of sobriety for a volunteer ID Badge (full access & may chair solo)
    1. Submit MCSO application & required paperwork
    2. Attend a 3-hour training class
    3. Obtain a Valley Wide H&I Sponsorship Letter (which is the “Sponsoring Agency”) from the MCSO Liaison
    4. Has fingerprints taken at the Sheriff’s office for a full background / criminal records clearance check
    5. Once approved by MCSO, volunteer is issued a photo ID
  2. One year of sobriety for a volunteer “Gate Pass” – volunteers may only enter with a “Badged” volunteer
    1. Submit MCSO application & required paperwork
    2. Obtain a Valley Wide H&I Sponsorship Letter from the VWHI MCSO Liaison, NOT your AA sponsor (VWHI is the “Sponsoring Agency”)
    3. Once approved by MCSO, the volunteer receives a temporary 90-day “Gate Pass” which is renewable up to one year & is accepted at all MCSO jails

ALL Applicants Must Be “Off-Paper”:

  • At least 1 year since serving a term of probation or parole; or since incarcerated on any charge – even if the charge is dismissed.
  • Documentation of the end date of probation or parole is required.
  • At least 1-year after incarceration resulting from a misdemeanor conviction.
  • At least 3 years after incarceration resulting from a felony conviction.

PHOENIX WEST | Buckeye & 35th Ave, Phoenix: OPEN | phoenix_west_prison@vwhi.org

FEDERAL CORRECTIONS | I-17 & Anthem Way, Phoenix: Nicholas S. | federal_corrections@vwhi.org

4 trainings a year, should havd the dates within the next month or two. 5 years sobriety and dresscodes. Has list of names of people interested, please contact me if you have interest.

ALHAMBRA | Van Buren & 24th St: Fred | alhambra_prison@vwhi.org

All meetings are going well and meetings are being covered. We do need more volunteers to cover these meetings when current volunteers have a conflict with their schedules. We have 5 meetings going on now. Aspen Unit, Alhambra F Unit, Flamingo John Unit, Flamingo King Unit, and Alhambra Echo Unit. Emailed time ticket for the month of October to Chaplain Henderson.

JUVENILE CORRECTIONS: OPEN | juvenile_corrections@vwhi.org

LEWIS | Highway 85 & Patterson, Buckeye: OPEN | lewis_prison@vwhi.org

FLORENCE | Highway 79 & Butte Ave, Florence: John | florence_prisons@vwhi.org

Florence consists of fourteen prison complexes –

  • Pinal County Jail (i.e., Adult Detention Center) with 1,500 beds expansible to 3000 beds;
  • Three State Prison Complexes: Florence with 4,000+ general population inmates and Arizona’s death row and execution chamber; Eyman with 5,000+ sex offenders; and Globe with 500+ DUI inmates;
  • Two Federal Facilities: Behavioral Systems Southwest (BSS) with 92 re-entry inmates (46 male, 46 female) operated by the Federal Bureau of Prisons; and Immigration and Customs Enforcement (ICE) Facility operated by the Department of Homeland Security;
  • Two private prisons operated by Corecivic: Florence Correctional Center (FCC) with 2,000+ Federal Marshall, ICE, California and Vermont inmates; and Central Arizona Detention Center (CADC) with 3,000+ U.S. Marshall and ICE inmates;
  • Two private prisons operated by GEO Group, Inc.: Florence West with 2,000+ DUI and RTC inmates; and, Central Arizona Correctional Facility (CACF) with 1,000+ sex offenders.
  • We have added four private prisons operated by Corecivic in Eloy, AZ: Eloy Detention Center, La Palma, Saguaro, and Red Rock Correctional Complexes. All house approximately 2,000 inmates each. La Palma and Eloy are under contract with ICE, Saguaro with the State of Hawaii and Red Rock with the State of Arizona. We currently take meetings into Red Rock using our DOC badge (because it is under contract with AZDOC).

We currently have about 50 badged volunteers and about 15 badges in process. One badge has been issued since our last H&I meeting. The others are being held up by delay in background checks. This delay is currently typical.

We hold a minimum of thirty-eight meetings per week with outside AA volunteers as facilitators, and about fifteen more peer-to-peer meetings run by the inmates themselves. We hold meetings in nearly every unit at Florence, Globe and Red Rock. We broadcast Recovery material through ETV Channel 39 to every cell in the Florence Complex and plan to eventually extend our broadcast to every cell in the state.

Inmates occasionally stage “AA Traditions” plays with scripts obtained online. Occasionally also inmates stage a “Christmas Play” at this time of year.

We provide, on a rolling basis, Back to Basics 12-Steps Workshops based on the Big Book and are gearing up for a rolling series of “position of neutrality”, 8-weeks or so each, lecture series’ to explore the deeper meaning of the Big Book text. John M. conducts the Back to Basics Workshops and Joe M. will conduct the “position of neutrality” series which is already included in our Channel 39 Recovery program.

The Pinal County Sherriff’s Office (PCSO) volunteers were feted at an appreciation dinner held September 6th by PCSO at Central Arizona College (CAC) in San Tan. Dinner was prepared by the CAC culinary school and each AA volunteer was presented with a personal appreciation letter from Sheriff Mark Lamb and a beautiful coin resembling PCSO officer’s badge.

DOC volunteers were feted at an appreciation dinner held by the Department on October 12th at a Mormon Church community room in Queen Creek.

Florence Complex Warden Kevin Curran has recently been replaced by Warden Jeff Van Winkle. Van Winkle’s first administrative order is to require all volunteers to produce a medical letter explaining why the volunteer can’t clear the entrance magnetometer because of embedded metal prostheses.

Eyman Complex Warden Gerald Thompson has been recently replaced by Warden Stephen Morris.

PERRYVILLE | I-10 & Loop 303: Nora | perryville_prison@vwhi.org

Not here.

INTERGROUPS

AGUA FRIA: OPEN | afi_liaison@vwhi.org

Tiffany – $20 tickets for the New Years Eve event at Apollo High School

EAST VALLEY: Mike G. | evi_liaison@vwhi.org

No report 🙂

SALT RIVER: Kimberly | sri_liaison@vwhi.org

SRI biz meeting is held on the 2nd Tuesday of the month at 6pm at the SRI Office.

SRI Election results: Chair – Robbin B., Vice Chair – Adrian B., Sec – Terry L, Advisor – Holly W., Advisor – Greg E.

SRI still has open committee positions. Next meeting is Wednesday Nov 20th at 6:30pm at the SRI Office.

SRI Alcothon: Dec 24th – 25th noon to noon. 3Pm – old timers meeting; 8pm – speaker meeting; 10am speaker meeting

2019 Alcothon Committee Meeting Dates: Every Wednesday starting November 20th at the SRI Office at 3215 E Thunderbird Rd, Suite B, in Phoenix.

CLOSE: 8:46pm

Birthdays & Responsibility Declaration