Draft – Meeting Minutes July 2020

*Draft*

Valleywide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Website: www.vwhi.org | PO Box 80126, Phoenix, 85060 | Wednesday July 8th, 2020

Open: Via Zoom 

Serenity Prayer opened meeting 

Reading of the Steps 

Announcement from the Chair: Katy |  | chairperson@vwhi.org 

Katy welcomes everyone, starts with prayer. 

Colby read step 7

Katy: no announcements, in contact with church, could get a hold for a few weeks, will report when she hears back

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: Colby |  | co_chairperson@vwhi.org

No updates .

SECRETARY: Christin |  | secretary@vwhi.org

No updates from Joe standing in for Christin

Harold motions to accept, Jason second to accept minutes

All accepted, motion carriers

TREASURER: Eric | | treasurer@vwhi.org

Jun-Report   June2020

Balance Forward$9,800.42

IncomeGroup Contributions$2,183.02

Individual Contributions$40.00

Business Meeting Collections$0.00

Jamboree Fundraising$240.00

Interest$0.02Income Total$2,463.02

Balance After Income$12,263.44

ExpensesLiterature$7,692.40

Meeting Lists$0.00

Uhaul Storage Unit$185.17

Meeting Room Rent$0.00

Printing$0.00Supplies$0.00

Jamboree$0.00

C-Card Processing$38.12

Check Return/Bank Fee$0.00

Zoom(have requested $50 refund)$64.99

Total Expenses$7,915.69

Balance After Expenses Paid$4,347.75

Prudent Reserve$2,000.00

Above/Below Prudent Reserve$2,347.75

Intergroup Contribution$0.00

Reports the report is missing mail in contributions, Eric says he will go to the post office tomorrow to get mail in contributions

Group contribution, are way down (10 percent)

Reports U-Haul amount will be cut in half due to new storage unit

Refund requested on zoom, 50 bucks, of 64.99 paid, refund request in process 

Automated monthly contribution, Eric got set up, but has to change membership language on plugin, is working go to vwhi page and click on donate, has option for monthly donation(new), has pricing for various books, tested and it works, Eric asks to check it out, and to provide feedback

Tony- asks if it is a monthly or one time, eric confirms both

Theresa – asks where to give cash, in person or go to web and mail, and can do it online with credit or bank card, or send a check 

Tom makes motion to approve treasure report, seconded, approved 

LITERATURE: Tom |  | literature@vwhi.org

Book Order complete  – 1080 books ordered, total $7,692.40

New literature chair Tom- 

Has books! Has 24 cases BB, 15 cases of 12×12, ten are spoke for for BB, asks to set up meet for Saturday early in the day, asks people to email him for day and time preference

Tom suggests 900 am Saturday (07/11/2020), at the H and I church , reiterates the email goes through the literature email address (literature@vwhi.org)

Cut off for orders, 6 pm 25th each month, given by tom 

AWARENESS DAY: OPEN | awareness_day@vwhi.org

No report

WEB SERVANT: Adam | | webservant@vwhi.org  

Adam report- 

Asks group for feedback about what info should be on the website, reports 1700 unique visits 

Answered if the pw to zoom will be the same, yes, if it is changed it will be on the website form the announcement tab. 

TREATMENT CHAIR: Joe |  | treatment_chair@vwhi.org  

Joe and Katy are working to set up zoom H and I Meetings. 

CORRECTIONS CHAIR: Bootsie |  | corrections_chair@vwhi.org  

Out of country. Not present to give report.

SERVICE LIAISON: Open |  | service_liaison@vwhi.org  

No report

MCSO: Dennis |  | mcso_liaison@vwhi.org 

Teresa is okay with taking applications for Badging

Dennis says to reach out to him at his email for badging info

OLD BUSINESS: 

Item 1- testing of monthly donations- this is up and working, eric confirms 

Item 2- H and I zoom speaker Series- 

H&I has zoom account, get in touch with treatment facilities, coordinator broadcast meeting, focus on message for confined acholic, potentially on Fridays

Comments from body :

Katherine- has google sheet, speaker requirements? Would that be helpful, 

Joe this will be worked out

Item 3- open positions 

Awareness day chair – Harold, nominates Colby, Colby declines nomination

Service liaison (steering)- no stands 

 Two corrections positions

Juvenile coordinator – Star stands, no one else stands, Katherine motions to accept through acclimation, seconded by Theresa, motion passes 

Lewis prison coordinator – Bruce stands, qualifies, Eric  makes motion to accept through acclimation , Catherine second, motions carries, Bruce is new Lewis prison coordinator 

NEW BUSINESS:

Eric- had first refund, a check was sent from business account, advised we were self-support, declining outside contributions, taking donations from individuals, left off of report

Michael- asks for transparency, unidentified person on the zoom VWHI business meeting (whats my name?)

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill |  | bridging_the_gap@vwhi.org 

Bill report-  not present

VOLUNTEER COORDINATOR: Anthony |  | newcomer_liaison@vwhi.org 

Anthony not here 

SPANISH: Franky |  | spanish_coordinator@vwhi.org or hispanic_intergroup@vwhi.org

Franky not here 

NOTE: 

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS & TREATMENT CENTERS – 

HOSPITALS EAST | East of Central Ave: Harold |  | hospitals_east@vwhi.org 

HOSPITALS WEST | West of Central Ave: Michael |  | hospitals_west@vwhi.org 

TREATMENT CENTERS: Amy |  | treatment_coordinator@vwhi.org 

COMMUNITY BRIDGES WEST | 99th Ave & I-10, Avondale: Lloyd community_bridges_west@vwhi.org 

COMMUNITY BRIDGES EAST | Broadway & Mesa Dr., Mesa: Becky | community_bridges_east@vwhi.org  

CORRECTIONS

DURANGO & TOWERS – ESTELLA | 35th Ave & Buckeye, South Phoenix: David  towers_estrella_durango@vwhi.org

David- nothing to report 

LOWER BUCKEYE – 4TH AVENUE | 4th Ave. & Jefferson, Downtown Phoenix: Brian | lower_buckeye_fourth_ave_jails@vwhi.org

Brian- David (covering) says nothing to report, Bryan out

4th Avenue Jail – 201 S. 4th Ave, Phoenix, AZ 85003

MCSO Contact:  Officer Tracy McDermott, Programs Assistance

Lower Buckeye Jail – 3250 W. Lower Buckeye Road, PHX 85009   

MCSO Contact: Lynette Anderson

PHOENIX WEST | Buckeye & 35th Ave, Phoenix: Jessica L. | phoenix_west_prison@vwhi.org

Jessica, no one coming in, but a lot of drunks there 

FEDERAL CORRECTIONS | I-17 & Anthem Way, Phoenix: Nicholas S. federal_corrections@vwhi.org

Nicholas, not there 

ALHAMBRA | Van Buren & 24th St: Fred | alhambra_prison@vwhi.org

Fred- none 

JUVENILE CORRECTIONS: Starr juvenile_corrections@vwhi.org

Star us new 

LEWIS | Highway 85 & Patterson, Buckeye: Bruce| lewis_prison@vwhi.org

Bruce is new 

FLORENCE | Highway 79 & Butte Ave, Florence: John |  | florence_prisons@vwhi.org

John S- Florence, globe, eloy closed, bringing lit in though, peer led meetings are occuring, he is updating recovery tv channel everyday with new content, including great content from Zoom content, free recordings from websites of recovery speakers 

Emails from Cynthia, asking for documents in anticipation of prisons reopening for training- John states to ask John about that

At Florence, Globe and Eloy, all chaplains are home quarantined. 

PERRYVILLE | I-10 & Loop 303: Nora | | perryville_prison@vwhi.org

Nora- Katy spoke with her. Kimberly is the alternate, Katy will speak with her about checking in in her absence. No report for this meeting. 

INTERGROUPS

AGUA FRIA: Tiffany  afi_liaison@vwhi.org

Tiffany- Stated she will have more formal report for next month. At this time intergoup is still open during its standard standard operating hours. 

EAST VALLEY: OPEN| | evi_liaison@vwhi.org  

Open position, no coordinator 

SALT RIVER: Kimberly || sri_liaison@vwhi.org  

Kimberly- meeting next week for SRI, office closed, phone is open, no formal report 

Kim motion to close, Eric seconds, all agree, motion passes

CLOSE:  

Birthdays & Responsibility Declaration