Meeting Minutes December 2018

Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community Chapel
1875 North Central Avenue Phoenix Arizona 85004
Wednesday December 12, 2018

Open: 7:03pm
Serenity Prayer
Reading of the 12th Tradition
Introduction of the new H&I Home Group Reps – Heather – Thurs Women’s Grateful Dames; Kristi – Gilbert Girls on Monday night; Marissa – Gilbert Girls alt; Robert – Male Chauvinist group; Leah – Thompson Peak gang; Randy – (did not get home group); Greg – Glendale Men’s Group; Zach – 4848 Wednesday Men’s stag; Steve – The Way Out; Michael – Saturday Morning Men’s stag in El Mirage at New Hope; Patty D – Cactus Capers
Ryan – Scottsdale Men’s Meeting; Lonny – (did not home group)
*Home group reps: Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.
*moment of silence for Aaron B.
*Next ad hoc bylaws committee meeting: Thursday Dec 20th at 7pm at Jerry’s Restaurant in Phoenix.
*Steering committee will meet for a few minutes after the business meeting to talk about next steering committee meeting and Awareness Day financial report.

STEERING COMMITTEE REPORTS:
CO CHAIRPERSON
: JJ | co_chairperson@vwhi.org
November was a month to remember in the life and times of our V.W.H.I. family/body.
First of all I am asking the entire body of V.W.H.I. to keep the family of Aaron Blaha in they’re prayers. There are no words to express my feelings of loss for the recovery community, with the loss of our Brother Aaron Blaha.
I am sure he is already Chairing that Great Big meeting in the sky, or greeting at the door, or being of service, somehow. All my Love goes out to Debbie, who is doing the best that she can to carry on that torch, that flame he carried for SERVICE!
I attended the 2019 Az Corrections Conference Committee meeting on last Saturday, December 8th, 2018, and volunteered to Co-Chair the Committee.
I’m really hoping that we can find at least 3 people to step up and cover the coordinator positions that have now been vacated with the loss of our Brother Aaron Blaha.
Last, but not least. I want to announce that the first meeting of the VWHI ADPC will be on Sunday, January 13th, at Dr. Bob’s Coffee, 4415 S. Rural Rd., Tempe, at 7:30pm. We will be meeting every week to begin with, and are in need of Committee members, Volunteers to help facilitate the Awareness Day event. The date Is still TBD.
THANK YOU ALL FOR YOUR SERVICE!!
And Thank You for allowing me to be of service as your Co-Chairperson. Happy Holidays

SECRETARY: Katy | secretary@vwhi.org
No update. Tracy motions, Tierza seconds. None opposed. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org
We suffered a big loss but hope this is an opportunity for others to step up. We had an amazing month last month – $9566 was collected last month. Robert motions to accept treasurer’s report, Tracy seconds. None opposed, motion carries.

LITERATURE: Keith | literature@vwhi.org
Tracy filling in – $7,483.76 on 1,087 pieces of AA lit and 500 Spanish meetings lists. Please have book orders in by Dec 26th.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org
Not here, Aaron D filling in. All is well – working on mailing lists, 464 unique visitors. Just under 5k unique visitors for the year.

TREATMENT CHAIR: Tom G. | treatment_chair@vwhi.org
Not here. Texted Katy – no update.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
2019 Area 3 corrections conference – tentative date on March 29th and 30th. Tentative location of FCI Phoenix. Program is coming together. DUI court judge, probation officer, a native person who works with native people getting sober, AA rep who heard the message in a corrections facility. Start Friday afternoon/evening with ice cream social and speaker meeting; other speakers and panels to follow on Saturday.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org
SRI has requested that H&I be present at their Christmas Alcothon at American Royal Palace banquet hall. Starting at noon on 12/24 to noon 12/25 – passing a sheet around to get volunteers. Corrections conference meeting was last Saturday; still looking for volunteers.

MCSO: Shawna | mcso_liaison@vwhi.org
If the email about Aaron’s passing seemed blunt, she apologizes. There were a lot of emails from badged volunteers and was just trying to get out the info as quickly as possible.
• New Volunteer Training Dates: Wednesday, January 9th or Wednesday, January 23rd – 3:30 – 6:30pm at Lower Buckeye Jail, 3250 West Lower Buckeye Road (handout at the back)
• Current badged volunteers – Annual Renewal Training date is set for Wednesday, February 6th – five 90-minute classes will be offered throughout the day. Check your mailbox for the renewal paperwork.
• Still working on a ‘database’ of badged volunteers & current chairs for all MCSO jails to ‘cross-train’ at other jails; either as a speaker or to cover when needed. Please see the handout at the back table!
• Please reach out to me or the jail administrators for questions on canceled meetings over the holidays. I’ve requested all the jails for info & will update when available.

Detailed info regarding sobriety requirements, Updates, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org/volunteers

OLD BUSINESS:
1) Open positions:
Awareness Day Chair (member of steering committee) still open

NEW BUSINESS:
1) Coordinator elections
• *Hospitals East – Tracy makes motion to accept Harold by acclimation; Kimberly seconds. None opposed.
Hospital West – Mike H. nominated – will think about it – STILL OPEN
• Treatment Centers Coordinator – Tracy makes motion to accept Daniel by acclimation. None opposed.
• Community Bridges West – Alison stands; Tracy motions by acclimation, none opposed.
• Community Bridges East – Katy motions to accept Becky by acclimation; none opposed; motions carries.
• Spanish Coordinator – Gabino A. – will here next month
• Durango & Towers; Estrella – Brian M. and David standing. David is elected.
• Lower Buckeye/4th Ave – Tracy makes a motion to accept Brian M. by acclimation; none opposed.
Phoenix West – OPEN
• Federal Corrections – Giff stands; JJ makes motion to accept by acclimation; none opposed; motion carries.
• Alhambra – Fred S. nominated by Tony. Tracy makes motion to accept by acclimation.
• Juvenile Corrections – Heather nominated by JJ; JJ makes motion to accept by acclimation; none opposed; motion carries.
• Lewis – Robert just took over a few months ago, would like to keep position. Tracy motions to nominate by acclimation; none opposed. Motion carries.
• Florence – John S. nominated by Tracy. Body votes to keep John S. in position. None opposed; motion carries.
• Perryville – Allison nominates Nora (new to position and wants to stay) – Tracy makes a motion to accept Nora by acclimation. None opposed; motion carries.
Volunteer Coordinator – Tracey nominates Laura; JJ makes motion to accept by acclimation; none opposed; motion carries.
• BTG – Bill nominated by Ashley; Tracy makes motion by acclimation. None opposed.

*any new business from the floor?

COMMITTEE REPORTS:

NOTE:
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.


HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org
Everything is good.

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org
Everything is good.

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org
Putting together list of treatment centers in the Valley, then will put a list together of volunteers. The volunteers who have signed up aren’t really interested in the opportunities that have come up. Please include parameters/requirements of volunteers! Grateful to be here. Goal – by February, plans to have his stuff together and report with the lists.

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org
Not here.

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org
Need to get connected with Eric F. To get access to email.

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org
Tuesday Nov 27th, last meeting. +$1527 in overage. Committee divided funds up, presented H&I with $500 because of that overage. They voted the next coordinator (Gabino A.).

DURANGO & TOWERS – ESTRELLA: Shawna | durango_jail@vwhi.org or towers_tents_estrella@vwhi.org (not reporting)

LOWER BUCKEYE – 4TH AVENUE: (RIP Aaron B.)

PHOENIX WEST: August | phoenix_west_prison@vwhi.org (not reporting)

FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org (not reporting)

ALHAMBRA: Tony | alhambra_prison@vwhi.org (not reporting)

JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org (not reporting)

LEWIS: Robert | lewis_prison@vwhi.org (not reporting)

FLORENCE: John | florence_prisons@vwhi.org (not reporting)

PERRYVILLE: Nora | perryville_prison@vwhi.org (not reporting)

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
No update.

BRIDGING THE GAP: Ashley | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
2 calls in Dec that were newly released with temporary sponsors. 8 new volunteers signed up.
**would like to move BTG earlier in the meeting line up

AREA 08: (RIP Aaron B.)

INTERGROUPS
SPANISH: Guadalupe | hispanic_intergroup@vwhi.org
See Spanish coordinator update.

AGUA FRIA: George | afi_liaison@vwhi.org
JJ filling in.
THE AFI CHRISTMAS ALCATHON WILL BE HELD ON DECEMBER 24TH AND 25TH AT THE COMFORT INN AND SUITES, 9824 W. CAMELBACK RD. GLENDALE 85305. (BY THE 101 & CAMELBACK) 24 HR MARATHON MEETINGS. AL-ANON SPEAKERS, OLD TIMERS PANEL, YOUNG PEOPLES MEETINGS AND SPEAKER MEETING. BOTH GROUPS AND INDIVIDUAL VOLUNTEERS ARE NEEDED. CONTACT CAROLINA AT 602-402-4248 OR THE AFI OFFICE AT 623-937-7836.
THE NEW YEARS EVE EVENT IS IN FULL SWING AND THIS YEAR IT WILL BE A MASQUERADE BALL. THE THEME IS “ANONYMITY IS THE SPIRITUAL FOUNDATION OF ALL OUR TRADITIONS”. IT WILL BE AT ALL SAINTS OF THE DESERT CHURCH, 9502 W HUTTON DR, SUN CITY, AZ 85351. THE DOORS OPEN AT 5PM AND THE DANCE STARTS AT 10PM. TICKETS ARE STILL AVAILABLE FOR $30 EACH AND IF YOU JUST WANT TO ATTEND THE DANCE IT’S $10. IF YOU NEED MORE INFORMATION PLEASE CONTACT 623-937-7836.
THE AFI FINANCIALLY IS IN THE BLACK. DONATIONS TO THE INTERGROUP HAVE BEEN STEADY AND WE ARE IN GOOD STANDING CONDITION. I MADE IT A POINT TO ANNOUNCE AT THE MEETING THAT ALTHOUGH H&I WAS DOING OK, THEY CERTAINLY COULD USE MORE FINANCIAL DONATIONS. I SUGGESTED MORE ONLINE DONATIONS AND TO PUSH THAT PINK CAN AROUND MORE OFTEN.
THE AGUA FRIA INTERGROUP HAS A NEWSLETTER. IT’S CALLED “THE FRIA FLYER” AND IT’S PUBLISHED MONTHLY. YOU CAN GET IT SEVERAL WAYS. IF YOU WOULD LIKE IT FREE VIA ONLINE JUST GO TO www.WESTPHOENIX.org AND GET ON THE LIST. YOU WILL GET IT EMAIL TO YOU EVERY MONTH. IF YOU WOULD LIKE TO GET A SUBSCRIPTION FOR YOUR GROUP CALL THE OFFICE AT 623-937-7836. IT’S $20 PER YEAR FOR 10 COPIES A MONTH.
THE ANNUAL AFI DAY IN THE PARK EVENT WILL BE COMING UP THIS SPRING. STILL NOT SURE ON THE DATE BUT WE SHOULD KNOW BY THE NEXT MEETING. THEY ARE CURRENTLY LOOKING FOR VOLUNTEERS. THE COMMITTEE MEETS THE FIRST MONDAY OF THE MONTH AT THE AFI OFFICE IN PEORIA AT 6:30 PM. FOR MORE INFO CONTACT KELLY B 623-256-5647.
THE AFI FAMILY CAMPOUT AND FISHING DERBY IS SCHEDULED FOR APRIL 12TH, 2019 AT BARTLETT LAKE. I’M NOT QUITE SURE YET BUT IT SHOULD BE LOCATED IN THAT SAME COVE AREA. FOR MOR INFO PLEASE CONTACT GEORGE B familycampoutchair@aawestphoenix.org

EAST VALLEY: Mike G. | evi_liaison@vwhi.org
Total income was ~$11,310; phones – if you’re interested in being of service, there is a training group the third Fri at 6:30pm; if your home group is interested, they will bring the training to your home group. There were elections at the last meeting. Budget passed.

SALT RIVER: Kimberly | sri_liaison@vwhi.org
Everyone is invited to attend Intergroup meetings – second Tues of every month. SRI office is open 9a-6p every weekday. Will be open Dec 24th – 9a-12p; closed on Dec 25th and Jan 1.
SRI alcothon – Dec 24th at noon to Dec 25th at noon at American Royal Palace at 19th ave and Thunderbird. Selling raffle tickets for big screen TV. Needs: security, set up, clean up donations and soda. 2019 anniversary committee – celebration will be on April 13th; 76th anniversary celebration will include dessert and refreshments tentatively at Phoenix College.
Second weekend in august – Doubletree Hilton in Scottsdale – $119 plus tax – SRI round up
Committee will start at the end of February
Phone needs: Wednesdays 3p-6p; Thursday through Saturday after hours
There’s a new app called “meeting guide” – check it out
Fellowship of the Spirit AZ retreat – Sedona – Jan 25-27
into action group – NYE 430 – 830

CLOSE: ~8:30pm
BIRTHDAYS
RESPONSIBILITY DECLARATION