Meeting Minutes April 2019

Valleywide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Wednesday April 10, 2019

Open: 7:08pm

Serenity Prayer

Reading of the Concept

Introduction of the new VWHI Home Group Reps

Teresa – Down Under; Mary Nooner; Lloyd Crossroads; Pat – Life in the BB; Eric – Slippery Slopes; Will – Primary Purpose; Sarah – Agua Fria. Jamie – ; Jace – Bill’s Soldier’s.

*Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the VWHI bylaws – find them at the Resources tab on vwhi.org.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

*Next ad hoc bylaws committee meeting: Thursday April 18th at Jerry’s Restaurant

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Meet with EVI to talk about Awareness Day on May 11th. EVI will be present. Flyer is in the back. Has all event info. Needs to speak with some of the coordinators after the meeting. Only 9 or the 16 service positions are filled for the Awareness Day committee. Denny’s at 60 and Rural on Sunday nights at 7:30pm. Please come and help! We still need a treasurer – someone with at least 5 years of sobriety. Whe you buy a ticket: pulled pork BBQ sandwich and a drink comes with the ticket. Still needs: raffle chair, baked goods chair, entertainment chair, emcee for the event, entry chair (taking money at check-in at the event). Needs a band and a face painter. Only one more month before the event! Pre-sale tickets for $5 – please see JJ after the meeting.

SECRETARY: Katy | secretary@vwhi.org

Meeting Minutes – minutes from last month. If you missed last month’s meeting,

Meeting Agenda – for this meeting. We go in order. It has everyone’s name, phone number and email address.

VWHI Contact Sheet – more information about each coordinator position. Split into two – hospitals and treatment centers. Corrections facilities

Volunteer Coordinator – she is usually here to greet homegroups, please talk to homegroup reps

Harold motions to accept, none opposed. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org

March ran a little slim, mentioned at the last meeting that we ebb and flow. We’re still doing good. If you have questions or he missed your homegroup for whatever reason, please reach out. Website and Stripe will be up next month. Awareness Day tickets can be purchased through website (through Stripe) once it’s back up and running.

Ad Hoc – committee is reviewing the bylaws – to be reviewed through each rotation of the officers. Next month we will share updated bylaws with the body. Join us for the last ad hoc bylaws committee on Thursday April 18th at 7pm at Jerry’s Restaurant in Phoenix.

We have done really good with literature this year.

David – Uhaul monthly charge – storage facility that is used for Awareness Day. At one time, we were using the storage for literature when we purchased two months worth of books at a time. We used to purchase books early in the month, long enough before the business meeting that they had to be stored. Under supplies – ~$105 charge – we purchased a couple of banners for VWHI. $5k was given by a committee who wanted it to be used for literature purchase.

Harold motions to accept, none opposed. Motion carries.

LITERATURE: Keith | literature@vwhi.org

This month we spent $7,698 on 1,088 books, eight DVDs and two CDs. Next month the second Wednesday is May 8th so I’ll need your book order in by April 25th. Kimberly – Nora would like to know if we can order additional literature for Perryville. Aaron – yes, anything on the approved list but better to buy in bulk so get with other coordinators to see if anyone else wants the same thing.

AWARENESS DAY:OPEN | awareness_day@vwhi.org

See Co-Chair’s report

WEB SERVANT: Eric F. | webservant@vwhi.org

Gave website statistics. Giving a report that requires body to take out phones and type in specific URLs. Vwhi.org/XXX

{web note: BLACK BOXES and XXX’s are redactions that the Committee agreed to include in the on-line version of this report so that no outside entities are visible, avoiding controversy, outside issues, and the implication of affiliation, as per our 12 Traditions.}

Anonymity & Privacy in the Cyber-World

Note: THIS DOCUMENT WAS PREPARED BY AN INDIVIDUAL MEMBER OF ALCOHOLICS ANONYMOUS AND DOES NOT SPEAK FOR AA AS A WHOLE OR ANY OF ITS SERVICE ENTITIES.
AA has ABSOLUTELY NO AFFILIATION or OPINION on any of the policies, laws, companies, services, or software applications mentioned.

Between ever-changing laws, guidelines, policies, practices, and violations thereof, anything close to private or “anonymous” communication over the web requires a little knowledge and effort. The following are a few notes gleaned from the AA website, my professional experience in non-profit fields where privacy is crucial (HIPA, financial information, etc.), and my avocational interest in security and privacy in technology. This is in no way a comprehensive guide, but rather a set of bullet points to potentially help AA and AA members remain better protected from our online activities.

Version 2019-04-10

  1. EMAIL, MESSAGING, & OTHER ON-LINE ACTIVITY

“Free” commercial email, messaging, mapping, search, and other services – XXX, XXX, and XXX – all collect, store, and use various information for marketing, not just about you from the content of your messages and searches, but also about everyone with whom you associate on-line. If you send a message to someone from a XXX account or using XXX saying, “It was great running into you at the AA meeting last night,” you have just broken their anonymity.

  1. SEARCHING & BROWSING
    1. Search:
      For anything AA/recovery related, use private, non-tracking search engines like XXX or XXX. Learn about XXX.
    2. Domian Name Servers (click here to read more about this here: DNS):
      This is more complex and I will not go into the details, but a group making it easier/safer/more-private is XXXs new(ish) XXX service (if that link doesn’t work- many providers are blocking it because they stand to lose marketing revenue from it– try: XXX).
    3. Browser Plugins:
      The XXX has created 2 plugins for most browsers (including on phones/tablets) that do a good job of avoiding many of the trackers and insecure sites on the web. XXX and XXX.
  1. EMAIL
    1. Don’t use “AA” “Alcoholics Anonymous” “sobriety” “recovery” or other “program jargon” in messages or subject lines.
    2. If sending to more than one person use the BCC function so each member cannot see another, preserving anonymity. This is especially important if you are including anyone who is not a member of AA.
    3. Set up a separate email account- preferably with a secure, private service (see next point)- for any communication about AA.
    4. Use other services for EMAIL, and do not include your full real name or phone number(s) in messages (unless you know the receipient uses a private email service).
    5. Currently XXX and XXX are reputable, secure, and do not collect information on users besides the absolute minimum to run their services. They run their services free of advertising income (so they are not compelled to sell your information).
    6. There are other services, so you can do your own research. A few others: XXX, XXX, and XXX. Most have free accounts for personal use (XXX and XXX both do).
  1. MESSAGING
    1. See above “EMAIL” section a, b, and c.
    2. Use other services for MESSAGING. There are a ton of messaging services out there, and it is understandable that people don’t want to start using *another* app(!), but in the various AA pamphlets and guidelines below are multiple references to caution about doing what is easier/newer/exciting in lieu of caution and investigation.
    3. Currently XXX and XXX are reputable, secure, and do not collect information on users besides the absolute minimum to run their services. They run their services free of advertising income (so they are not compelled to sell your information).
    4. There are other services, so you can do your own research. A few others: XXX and XXX.
  1. CONSIDERATIONS
    1. Contacts:
      Many apps (particularly on phones & tablets) get permission to your entire contact list (and calendar) by default. XXX’s/XXX’s and XXX phones & tablets by default send all your contact information to XXX or XXX, respectively. If you use the trick many of us do by putting “AA” or something like it in contacts (nick)name, organization, or such, those peoples’ anonymity and privacy are violated. Try to avoid doing this. You can start looking at alternate ways to store/back-up your contacts, calendars, and the like, here.
    2. Location:
      With location services on, if you and several other AA’s are at a meeting, and have not protected your anonymity in all these ways above, alone, is enough to have someone else who has no “AA footprint” on-line “tagged” as a possible AA member. Turn off Location Services (quick route: airplane mode) while at AA events.
    3. Addresses:
      When sending someone the address of a meeting or other AA function, try to avoid, as above, words like “AA” in the message.
  1. RESOURCES (direct links to AA.org’s page Anonymity – A Vital Spiritual Principle):
    1. Anonymity Online
    2. FAQ About A.A. Websites
    3. A.A. Guidlines – Internet
    4. Understanding Anonymity (Pamphlet 47)
    5. Twelve Traditions Illustrated (Pamphlet 43) (this member’s all-time favorite AA pamphlet)
  1. QUOTES
    1. From: A.A. Guidelines – Internet
      (Page 1)

When we use digital media, we are responsible for our own anonymity and for protecting that of others. When we post, text, or blog, we should consider whether we are publishing at the public level. When we break our anonymity in these forums, we may inadvertently break the anonymity of others.

  1. From: Understanding Anonymity (Pamphlet 47)
    (Page 11)

Spot-check inventory
Some additional questions that can be helpful in evaluating whether our actions may or may not be in conflict with the principles of humility and sacrifice that underlie our anonymity traditions:
– Is my posting about the message or the messenger?
– Am I carrying the A.A. message in the hopes of helping someone else, or am I simply “shouting from the rooftops”?
– Am I taking my story and affiliating it with political causes?
– Am I being extra cautious about not identifying other A.A. members in photographs or statements?
– Am I avoiding the temptation to incite through controversy caustic argument or bullying others who may disagree with me?
– Am I providing helpful information about A.A. for those who may need our help?

Respectfully in service,

E.
VWHI.org ‘Webservant’ 2018 thru 2019

TREATMENT CHAIR: Pam | treatment_chair@vwhi.org

If anyone or homegroups are chairing a meeting at a hospital or a treatment, what is the meeting, when, who takes the meeting in, and who is the contact at each facility. There’s a lot of interest of facilities bringing meetings in but no database. Would like to create a database. Please let me know by email so I can easily keep track. Question – my homegroup wants to take a meeting in, how do I do that? Pam – let’s talk. Anthony – I have a a request for hospitals west, do I go to you or Hospitals West? Pam – please include me, make sure it goes to the right spot.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Not here – no report.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org

Area 03 Corrections Conference – thank you to steering committee members who participated. Heard great things about the event. Email is up and running again, please let me know if there’s anything I can do to help.

MCSO: Shawna | mcso_liaison@vwhi.org

Sheriff’s Office will not hold New Volunteer training sessions for April due to preparations for the Annual Volunteer Recognition Banquet on April 30th.

Volunteers applying for a temporary Gate Pass are not required to take the New Volunteer training. Sobriety requirement is one year & “off paper” 1 year for misdemeanors & 3 years for felony convictions.

  • The temporary “Gate Pass” can be completed electronically & issued by the MCSO Volunteer Coordinator, Valerie Henderson. Effective for 90 days & may renewed upon request for up to one year. Eligible for all Maricopa County Jails.
    • Volunteers on a Gate Pass may only go in with a badged volunteer
  • Scan & email the application, Handbook & PREA Acknowledgements along with a copy (front & back) of your driver’s license. The VWHI Liaison will submit the Sponsorship Letter for a Gate Pass.

The benefits of the Gate Pass:

  1. Faster turnaround time – electronically submitted & processed within a month
  2. You may co-chair with a “badged” volunteer while waiting for your own badge; until fingerprinting & training classes are scheduled / completed
  3. You are cleared to go in as a guest speaker
  4. If you have a fluctuating work schedule, you can see if this service work is a good ‘fit’ for you, without committing to a specific day or jail

We can ALWAYS use more volunteers!

New Volunteer training dates for May are TBD; they will be posted online when announced by the MCSO Volunteer Coordinator.

Detailed info regarding sobriety requirements, Updates, current meetings at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org

OLD BUSINESS:

1) Open positions:

Awareness Day Chair (member of steering committee; 2 year commitment (until December 2019); 1 year sobriety requirement; 1 year H&I experience preferred)

Aaron isn’t taking nominations.

Phoenix West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)

Gabino – hundreds of guys asking for English meetings

Technology Alt-Chair (alternate for current Technology Chair; 2 year sobriety requirement; 1 year H&I experience preferred)

Wordpress; back-ups secretary’s computers. Don’t have to be crazy IT smart just willing

2) Vote on raising prudent reserve from $1500 to $2000

Dennis: we’ve taken on some additional fees in the last couple of years – we set up with AZ Corp Commissions and officially filed for 501c3. Taxes and accountant fees. There have been times where we’ve had to pull from the prudent reserve

Question: Is there any documentation showing financial statement – yes, we brought it last month. Alison – confirming that homegroup reps brought back this item and talk to their homegroups about it and are voting tonight how their homegroup wants. Yes – unless your homegroup gives you full trusted servant,

Aaron calls for vote. None opposed to increasing prudent reserve. Motion carries.

3) Vote on 2019 budget

Aaron – all in favor of approving the budget; 39 yays. None opposed. Motion carries.

NEW BUSINESS:

Everyone who has a position on this committee – Eric F (webservant) is asking for a brief description of the coordinators responsibilities.

Harold – meetings in hospitals – wants info. Please call or text Harold (Hospitals East)

*any new business from the floor?

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

Haven’t had BTG meeting yet, April 20th at noon at Talking Stick. 4175 N 9th street, phoenix, American Taco Shop. Still going into Dalton House. April 29th and May 6th. Bill became a volunteer and they wanted him to run Helping Hands for Veterans so he’s doing that now. Crystal is creating new flyers for BTG, Shane is PICPC. Pat will make an announcement about Eagle Point: Dept of Corrections has changed some philosophy in dealing with alcoholics and drug addicts. When guys had dirty UA, they went back to the yard. A number of those guys have been given an opportunity to go back through with a program. People are providing program to recovering alcoholics. With that, Eagle Point has now opened up, across from Lewis prison. Guys are getting 60 days at Eagle point before they transition out. 4 meetings a week right now. One of the guys was having issues being discharged and getting to DES, parole officer, and back to halfway house. Pat picked him up – but he told all the other guys. So now, Pat requires that they must not have anyone to pick them up and they must be attending the AA meetings at Eagle Point. It’s been working. Only got ONE NAME last time he came to H&I. You must be able to commit a whole day. Gate opens at 8am, pick up at 9am.. then McDonalds. Finish up around 4:30pm-5pm. Been around the rooms for 41 years and this is the most rich service out there. IF YOU KNOW ANY RETIRED PEOPLE IN RECOVERY, THIS IS A GREAT WAY TO GIVE BACK.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Not here – Laura is the main point of contact for new homegroup reps. She is the Chair of the EVI Anniversary dinner this weekend so she is looking forward to getting back to H&I next month.

SPANISH: Gabino | spanish_coordinator@vwhi.org

THE VOLUNTEERS ARE ATTENDING TO ESTRELLA JAIL EVERY WEDNESDAY AT 1O:30 AM ALSO DURANGO JAIL ALL FRIDAYS AT 12:00 PM, AND LOWER BUCKEYE JAIL, ALL SATURDAYS AT 1:00 PM, WE ALWAYS SHOW UP 30 MIN BEFORE. WE STILL WAITING FOR ANSWER ON 4TH AVE JAIL. LUPE THE INSTITUTION COORDINATOR FROM THE 16000 DISTRICT, ME THE INSTITUTION SPANISH COORDINATOR FROM THE SPANISH INTERGOUP AND MEL FRISBIE THE VOLUNTEER COORDINATOR FROM VERDE VALLEY. ATTEND TO A INFORMATION MEETING TO RIMROCK AZ. TO EXPLAIN HOW THE SPANISH GROUPS CAN CARRY THE MESSAGE BEHIND BARS, WE BRING INFORMATION AND APPLICATIONS TO THEM.

THE REPRESENTATIVES ARE ATTENDING TO TREATMENT CENTERS LIKE TERROS AND CROSSROADS. ARCADIA CROSSROADS – EVERY TUES AND THURS.

CROSSROADS TUESDAYS AND THURSDAYS EVERY WEEK

TERROS FROM 35 AVE AND INDIAN SCHOOL RD 2 TIMES A MONTH

DISTRICT 08: New rep – please see Katy after the meeting so she can get your contact info 🙂

– no rep was present for business meeting in Jan, Feb, or March 2019

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Harold | hospitals_east@vwhi.org

If you know of hospitals in the east valley that have meetings going on please text me or email. Please include Pam (Treatment Chair) too.

HOSPITALS WEST: Michael | hospitals_west@vwhi.org

Not here – no report.

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org

Not here – no report.

COMMUNITY BRIDGES WEST: Alison | community_bridges_west@vwhi.org

Needing to give up this service commitment – two facilities involved .Starting from scratch. Didni’t realize that when she took the position so needs to step down.

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org

No update – please see scheduled

Main contact has disappeared so reestblashing a connection with a new person. Also helping with Crossroads 360 – suggesting that it is a combined role. Steering committee will discuss further.

DURANGO & TOWERS – ESTELLA: David | towers_estrella_durango@vwhi.org (not reporting this month)

LOWER BUCKEYE – 4TH AVENUE: Brian | lower_buckeye_fourth_ave_jails@vwhi.org (not reporting this month)

PHOENIX WEST: OPEN | phoenix_west_prison@vwhi.org (not reporting this month)

FEDERAL CORRECTIONS: Nicholas S. | federal_corrections@vwhi.org (not reporting this month)

ALHAMBRA: Fred | alhambra_prison@vwhi.org (not reporting this month)

JUVENILE CORRECTIONS: Heather | juvenile_corrections@vwhi.org (not reporting this month)

LEWIS: Robert | lewis_prison@vwhi.org (not reporting this month)

FLORENCE: John | florence_prisons@vwhi.org (not reporting this month)

PERRYVILLE: Nora | perryville_prison@vwhi.org (not reporting this month)

INTERGROUPS

SPANISH: Gabino | hispanic_intergroup@vwhi.org

See Spanish Coordinator report

AGUA FRIA: afi_liaison@vwhi.org

Welcome Sarah 🙂

EAST VALLEY: Mike G. | evi_liaison@vwhi.org

Did not attend last month’s EVI meeting – we need help with phones! A few folks have had to give up their phone commitments so we need help.

SALT RIVER: Kimberly | sri_liaison@vwhi.org

Attend the business meeting second Tues 7pm at Central Office. 9a-6p M-F. 9a-1p on Sat. Jeremy gave a GSO report, James gave Treasurer report. Saturday volunteers put together booklets, homegroups were signed up to volunteer but you can show up from 9am to 2pm to help put together booklets. The anniversary is this Saturday – show up at 2pm and they’ll put you to work. Flyers available. They have an ASL signer for the .Anniversary At Phoenix College. Committee for Round-Up. $300 cap with minimum of 3 hours of service work for those needing service. You have to have a badge to be at the summer round up. ASCYPA will be here in July. They need water donated. Marathon meetings and hospitality is available for people to donate and volunteer. Aug 9-11 for summer round up at Double Tree PV. Holly is working with Agua Fria to get meetings brought into dark areas. Grapevine – check it out online.

Marcie – Salvation Army – 8 women have moved into larger facility. If you want to speak or bring a meeting in, please see Marcie after the meeting. Will be working on men’s next.

CLOSE:

Birthdays & Responsibility Declaration