VWHI Steering Committee Meeting Minutes
Date: 03/27/2024
Welcome from Debbie C (Chair)
Open: Serenity Prayer 7:20 PM
Roll Call: Kory, Regina, Dona, Tim G, Debbie C, Shawna, Felicia, Lu, David, Jose
Co-Chair (Shawna) NR
Secretary (Regina) Shawna made a motion to accept the secretary report – Lu seconded; motion passed.
Treasurer (Kory) – meeting with new treasurer; has bank card; Kory will give her the computer and passwords this weekend; going to pick up checks for March; giving keys to Tim. Train for one day, if more needed, he’s available; invoice church automated and must be paid on the 1st of the month and is due on the 15th. We have $25,000 in the bank.
Literature (Tim) – NR.
Question (Shawna) – books on back order, are they available?
Answer (Tim) – all books available except meeting list.
Technology (Jose) – waiting to hear back on status of non-profit; sent info for service from Microsoft; up to 300 hosting and getting a more modern look for 2024; when we are ready to migrate, will need to host 2 platforms; contact forms updated; Debbie approved; will not do anything to order form until new site updated.
Question (Shawna) Watkins is still coming up as Durango email and not Watkins.
Answer (Jose) Sub-page needs to be updated, will be matched up with contact page.
Awareness Day (Lu) – going well, all flyers are out.
Question (Shawna) – are you over budget, has it been reconsidered?
Answer (Lu/Dona) – Lu – yes, someone thought we were paying $10 per plate for eighty people. Dona – Only spent $350 so far, the amount was a guess from the previous year.
Question (Lu) – MCSO info sheet for jails has only Shawna’s contact, does not have David’s contact info.
Treatment (Dona) – placed one online panel this week; two facilitates want confidentiality agreements, non-disclosure agreements and/or background checks; asked volunteers if they are willing to sign; also asked if fingerprinted; remove her telephone number from all lists. Receiving too many calls at all hours of the day and night. Only use her VWHI email for contact.
Corrections (Lu) – Renewal badges, talked to Amy O? ADDRR about why it is taking longer for renewals to go through than new, takes 1-2 weeks for new and over 2 weeks for renewals; must have 3 years sober and 5 years off paper.
MCSO (David) – still trying to recruit, will try to create a flyer for meetings to post and post on the website; women are going good; men lacking Watkins – Phoenix.
Dona made a motion to defer Hospitals East and West. David seconded.
Dona made a motion to defer treatment center coordinator.
OLD BUSINESS:
Move must wait until after Easter, Dona will email the church after Easter.
Irving – will reach out when he cannot attend Bridging the Gap. We may expand to add one more person to BTG. We need a Google phone number for BTG. May need one for Treatments too.
NEW BUSINESS:
The chair will continue to create the agenda for the meeting – adding this to bylaws for chairperson.
Co-Chair – group inventory date – will bring back to steering committee in June (see Group pamphlet for info on group inventory)
Bylaw Updates:
Text everyone to update or look over to update if needed, send to Debbie using red text to show what needs to be deleted; on weekend meeting to go over the bylaws and update.
New Positions:
Treatments – add co-chair and volunteers.
Tech – co-chair needs to be considered; change Zoom format to remove waiting room; unnecessary items that we do not need; add claim host.
MCSO Liaison – Shawna and David to discuss; talk about eliminating coordinator roles, this weekend.
No chairs for reporting for EVEN months, what do we want to replace it with; bring suggestions to telegram.
MCSO/Jails – combined in bylaws. David will now be the coordinator (defer coordinator Lower Buckeye); keep others open and see how it will be re-structured until David and Shawna talk; tabled until next month.
Asked Co-Chair to go to Corrections Conference because Corrections Chair unable to attend.
The by-laws say MCSO Liaison should go to Corrections Conference. At the next Business Meeting, we need to make a motion to ask the Co-Chair to go to the Conference in May in Tucson.
The by-laws meeting will be May 4, 2024, from 1:00pm to 3:00pm AZ time.
Dona is 37 years 3/15/24.
Shawna made a motion to close the meeting at 8:39pm, David 2nd – meeting closed.