Steering Committee Draft Minutes
Zoom Info: Meeting ID: 949 2788 6274 Password:06301935 www.vwhi.org
8/28/2024
Online
Meeting Started: 0703pm
FYI: Visitors are allowed to come to this meeting. Anyone who desires to learn more is
invited.But only members can vote. If we need an executive vote or discussion, we can
enable the waiting room.
Declaration of Unity: This we owe to AA’s future: To place our common welfare first; To
keep our fellowship united. For on A.A. unity depends on our lives, and the lives of
those to come.
Roll Call: Shawna, Deb, David, Shawna, Joleen, Dona S, Deb B, Adam, Tim, Robert,
Joleen, Amy B with Bookworms – listening, Matthew B., Jose
OPENED: Serenity Prayer 7:03pm
REPORTS:
CHAIRPERSON: Debbie C | chairperson@vwhi.org Debbie started meeting.
Canceled OOMA. Will not charge for this month.
CO-CHAIRPERSON Shawna D| co_chairperson@vwhi.org No report
SECRETARY: Joleen| secretary@vwhi.org 1st Adam 2nd David approved
TREASURER: Robert| treasurer@vwhi.org Called for Certificate for AWD. Church for
the meeting insurance has been received. Address for the meeting has been updated.
Auto owners insurance has been updated. Contributions $2799.44. Expenses
Awareness day and traveling expenses for Lu previously discussed.
LITERATURE: Tim G| literature@vwhi.org No orders. Stock is low. Stalling until new
order comes in. $31,000 in the bank.TECHNOLOGY CHAIR: Jose | webservant@vwhi.org to work on the email issue.
TREATMENT CO-CHAIR Adam| treatment_cochair@vwhi.org There are a lot of
requirements for volunteers. Filling positions is difficult.
TREATMENT CHAIR: Dona| treatment_chair@vwhi.org Adam and Dona are trying to
fill positions in treatment facilities. Training will be increased to every month. One facility
closed but the services are trying to hold on.
CORRECTIONS CHAIR: Lu | corrections_coordinator@vwhi.org Lu not in
attendance.
MSCO LIAISON: David L: | mcso_liaison@vwhi.org No changes. Estrella is closed.
No new applications till the first of the year. Watkins has openings. Alexis has meetings
still setting meetings up.
OLD BUSINESS: (We don’t need to read the old business unless we have
updates)
1. Group inventory a Saturday in August morning of the 31st
. on zoom
10000-1200.
2. BTG
a. Deb will create the Pamphlets and Bookmarks and send them to
chair and steering for approval because the existing GSO pamphlet
is not specific for our program, we need to return the 500 pamphlets
Tim ordered. He needs to get them back from David and Deb.
3. Refunds:
a. Did we get a refund from the previous church? Not yet
4. Webservant website Discussions. Viable solutions! Matt– approved to
update website. Has ideas for cheaper ideas for website development.
There are more options. Freelancer.com gives options for a website and
wordpress for options for the website development. They compete to win
the business. $300-400. Matt is also looking for a service commitment. The
server is rented for space. Once the developer is selected, the technology
team will take it from there. Discussed 501 C as well. He is familiar with the
program. Matthew is willing to do the filtering of the candidates. Once it is
down to 3 the steering committee will then select. Tim mentioned we
need more than just the website development. Need a package forprocess, He thinks it $3000-6000 just for the website. Matthew will work with
Jose to make sure it is comprehensive. Matthew recommends a
technology subcommittee. Committee agrees.Donna 1st Joleen 2nd.
Dona’s concern is that nothing is stored in the cloud. Right now all emails
are not stored in the cloud but in their private email cloud. This is time
sensitive. It was approved to have an emergency steering committee
meeting if need be.
NEW BUSINESS
1. 2. 3. 4. BTG Phone number will be updated since Ooma did not support our
needs, any updates. Debbie sent the newest form. Discussed.Robert
reported that H&I will be the reporter for the workshop. 3rd Tuesday of
the month. Need to get them approved and printed.
Treasurer-Accounting software updates? 50c is in place. Debbie will
Awareness Day: Oct 5th. 10-2pm
H&I training now every month! Adam
Birthdays? none
Motion to close: 1st David 2nd Dona all in favor no abstentions
Closed with responsibility declaration.
Closed at: .8:05 pm 2024