Hospitals and Institutions Meeting Minutes
Church, A United Methodist Community East Dining Room
North Central Avenue Phoenix Arizona 85004
of the Concept
of the new VWHI Home Group
*Home group reps:
Welcome! Listen for service opportunities that are relevant to your
home group and bring the opportunities back to your meeting to find
people who might be interested in being of service. Be sure to
sign-in on the sheet that’s being passed around so we have your
name, home group and contact info. Please familiarize yourself with
the VWHI bylaws – find them at the Reports & Docs tab on
from the Chair:
Valleywide H&I Monthly Business Meeting is different than
meetings that we find in the AA Meetings Lists and Directories.
Typical AA meetings are scheduled to last one hour. Business meetings
are conducted by committees and we typically meet until the business
is done. This meeting typically lasts one hour and 15 minutes. We ask
that you stay until the end to show respect to the Intergroups who
give their reports at the end of this meeting. Please realize that
the purpose of our Steering Committee is to focus on what ways we
might conduct pertinent business in an effecient manner.
had a split committee last month regarding a 7th
tradition violation – we talked about it after the meeting and were
split. I went to the delegate after and asked him to help. He will be
doing a group inventory on September 29th
with Dee Payton.
to accept last month’s meeting minutes, none opposed. Motion
take a look at the treasurer’s report in the back – if you see
any discrepancies please let me know, I’m human.
– my homegroup wants to know why it shows $0 for the group.
worked on the spreadsheet a little bit more – there is now total
for what has been spent: literature, printing, rent.
– I see numerous groups that are at 0, where does this list come
– the names are from the last 4 years, the list of groups gets
updated every year few years.
– this position will be open in December
– please get a copy of the updated bylaws in the back. The bylaws
are updated every two years. When the bylaws are originally created,
there was a line that asked for the bylaws to be reviewed every two
years. Please take back to your homegroups and bring feedback next
Are there changes in these bylaws vs the old bylaws?
You can review the old bylaws online
– I make a motion to have the red line copy of the bylaws on the
– clarified we still want to vote on this next vote
opposed, motion carries.
– is the body ok with continuing to vote in September?
– that’s what I asked so if we could still vote next month
the body – clarifying that there will be discussion next month
before the vote
– there was a glitch with a key when we had two accounts opens.
People who were making donations through stripe were going to our old
account – but we got that taken care of. Didn’t split it out by
month we spent $6,983.00 on 1,070 books and 30 pamphlets
We have a new form to help coordinators with book distribution.
Please have your book order in by August 29th.
implemented an upgraded or new computer system in N.Y. Our book order
was in cyber space and did not leave the Kansas City warehouse until
yesterday, 8/13/19. I’ll keep you posted for pick-up and delivery.
I’m sorry for the inconvenience.
working on this for several month:
in 120 people attended awareness day
seed money was $1000
the event was over, a generator that was borrowed from a member of AA
was stolen so it was replaced for $362.
lost about $600 on Awareness Day in spring 2019.
Are the numbers on a piece of paper anywhere?
JJ – No, but I can email the numbers to you if needed.
What can the AA community do to help Awareness Day more successful?
JJ – spreading the word and getting the word out.
to do the fall Awareness Day at Indian School Park.
were set up to go to the old account, when we set up our new accounts
– when we started using new keys we had to update the website and
work with stripe to get it all figured out.
working on new site – I keep finding awesome new things to add!
unique visitors came to the website this past month
are still trying to hack us!
Why are people from Mesa calling me to set up meetings?
Because you are the Hospitals East coordinator.
Why aren’t the meeting minutes from last month online?
They are – but I have to wait until we vote and they are approved
by the body. The treasurers report takes a little bit longer.
Wide Hospitals and Institutions (VWHI) is an entity composed of men
and women in the Alcoholics Anonymous fellowship who choose to be
active in service work by
helping to carry the message to confined alcoholic.
Our primary function is to unify and coordinate these efforts. Our
activities will always be directed by the GSO Guidelines and conform
to the AA Traditions.
OF CONFINED ALCOHOLIC
: This means that the alcoholic is unable to leave the facility in
which they are housed to attend ANY
It has come to the attention of this Steering Committee that some of
the Book Orders being placed over an extended period of time have
been for facilities that are for profit or places that Alcoholics
have been able to attend some meeting outside of the facility. This
does not meet the criteria for Hospitals and Institutions Committee
to sponsor these meetings or provide FREE Literature.
you are someone who is ordering literature and through H & I
have been sponsoring meetings, from this day forward, to ensure
that free literature of an H & I meeting, that meets the above
definition of bringing this meeting to CONFINED Alcoholics, we will
need the following from you: A completed form with the following
information to be submitted to our Literature Chairperson Keith.
Name, Home Group and your contact number
Name of the Facility you are bringing a meeting and literature into?
Location, Date and Time of Meeting or Meetings?
this information no literature will be provided. To be clear, if
you are a member of AA or your Home Group wants to sponsor a meeting
somewhere, that is but it does not meet H & I criteria, we, H &
I will no longer be providing literature to that meeting. The
Facility or your group will need to provide the literature.
new position was suggested by the H & I Steering Committee, as we
need an Alternate Literature person who can assist Keith by taking
the Paperwork and distributing books before the meeting each month.
other things, anonymity in the fellowship means that we forgo
personal prestige for any A.A. work
we do to help alcoholics. And, in the spirit of
Tradition Twelve, it ever reminds us “to place principles before
XII is the one that guides me from trying to take over the world. If
I take on a service responsibility, I need to do the service to the
best of my ability and finally when I think I have it down, I need to
hand it over to someone else.
PRINCIPLE OF ROTATION
Traditionally, rotation ensures that service positions, like nearly
everything else in A.A., are passed around for all to share. Many
positions have alternates who can step into the service positions if
needed. To step out of an A.A. office we love can be hard. If we have
been doing a good job, if we honestly don’t see anyone else around
willing, qualified, or with the time to do it, and if our friends
agree, it’s especially tough. But it can be a real step forward in
growth — a step into the humility that is, for some people, the
spiritual essence of anonymity. Among other things, anonymity in the
Fellowship means that we forgo personal prestige for any A.A. work we
do to help alcoholics. And, in the spirit of Tradition Twelve, it
ever reminds us “to place principles before personalities.”
the older, more experienced member can be an “Elder Statesman”
and pass on the knowledge when asked and not become life, will
continue to flourish and draw others into service to experience what
I have and still do.
of the most valuable resources of any organization is the experience
of those who have gone before. The sharing of what they’ve done
right, and the sharing of the mistakes they’ve made, become a solid
foundation for continued healthy growth. Because of the wise and
spiritual principle of rotation, we in Alcoholics Anonymous are
blessed with a constantly vital and always growing pool of people
whose primary aim is to serve the AA Fellowship.
Declaration of Unity
This we owe to A.A.’s future; to place our common welfare first; to
keep our Fellowship united. For on A.A. unity depend our lives, and
the lives of those to come.
Conclusion, we need to clean up our act I am afraid and I have felt
badly that so many of you have asked to be of service at Treatment
Facilities and Hospitals and I have not been able to provide this to
you as I believe we as a Steering Committee have been remiss in not
being more diligent in making sure that we all been practicing the
Spirit of Rotation and In not doing so thave not been practicing the
AA Principles in all of our Affairs.
I have proposed that the Steering Committee Conduct a Group Inventory
to be completed before the December Elections and we voted to do so.
invite the Body and all of the H & I Representatives and the
Coordinators to bring forward your commitment to stay onboard and
work with us to make our H & I a tradition following, transparent
and effective body to move forward and carry the message of hope to
the confined alcoholic. We
Tracey M. | email@example.com
Shawna | firstname.lastname@example.org
is coming next month to share! She is the MCSO officer.
dates will be announced and trainees will be notified by their
is the first step to taking meetings into jails filling out that
yes, you can go online and download paperwork there! I am here to
S; I move that we publish the steering committee meeting minutes on
– agrees and seconds
thinks it would be good for transparency and
– so because the group inventory isnt until sept 27th
respectfully ask to table to motion and have discussion about ;
– isn’t there a conflict of interest if dee is sponsoring
– minority opinion: the body has been invited to every steering
committee meeting. Its always been clear whether info has been
updated or not. Any alcoholic can attend that meeting. That is
essentially our group conscious online.
our current bylaws it says that we are trusted servants and we answer
to you as best we can. We give our opinions and do what we can. we’ve
always been transparent and we do get together to discuss what to
propose and how to make this most effective. The books – the reason
that this is in question is because some of the homegroups that wont
tell us where the books are going because they have been doing the
meetings for so long. You have asked us Every month for the last year
and a half to be more and more transparent. How can we be more
transparent when homegroups wont even tell us where the lit is going.
If there is a treatment center out there that is semi confined –
and your homegroup wants volunteers please ask here! Peole question
me about private pay facilities and the answer is yes, if they are
confined. When we carry the message, we give freely what was given to
us. The book is vital and necessary but if we don’t have them
available then we still go and carry the message.
motion carries to aaron calls for a vote
– motion: would like to delay the posting of the steering
committees until after the group inventory
from the body about we just voted and not understanding why we are
still talking about
– so we are supposed to come up with things that might happen in
and Aaron have some heated discussion
carries to post last month’s steering committee meetings
– gave color around her reason for minority report
Day Chair (member
of steering committee; 2 year commitment – until December 2019; 2
year sobriety requirement; 1 year H&I experience preferred)
(coordinator position; 2 year commitment – until December 2020; 2
year sobriety requirement; 1 year H&I experience preferred)
New bylaws were presented last month when corrections reported. New
bylaws will be presented again this month (August) to ensure
treatment center volunteers get time to review. Open discussion for
new bylaws. Voting on new bylaws will happen next month (Sept).
McKenzie (MCSO volunteer coordinator) to speak next month (Sept) at
VWHI Business Meeting
*any new business from the
Rich – investigate the
literature and find someone who can be the alt lit? Would like us to
sit on it and think about it.
From the body – wouldnt it be
on the person picking up the books?
JJ – are you asking about the
investigate of literature?
Keith – books marked for
crossroads and others that signed up last month
Eric – specific facilities are
mentioned, does that need to be redacted?
Q: does unhooked women facility
count as confined?
Keith: corrections facilities
are good – two lock downs at the VA – its really just a few
Weston – would it be
construction for this body to write a statement to the group – put
a statement out to the group
Rich – no booze news and the
newsletter rather than going to each group. Some of these places have
insurance and the insurance can pay for the books.
Bob- institutions are for
profit, in listening to the discussion, if we are giving books to an
organization that is for profit.
Bill | email@example.com
connects people just leaving institutions with active members of AA
who can take them to meetings within the first 48 hours.
here last month because I was in the ER! There is a flyer in the back
that explains more about BTG. Away out on Tatum, 4545 E Mayo –
Barrio Queen for dinner after. We bring our volunteer list up to date
every time. I did the phones in July – I got 4 phone calls. 3 were
asking about meetings. One person called for BTG and we got them
connected. I’ve been going into Calvary too and thats been going
good. We’re looking for more committee members so please join us!
Phoenix West – chairing English meetings – I have old bookmarks,
is the phone number correct? People who want to get connected with
BTG should call within 24-48 hours of their release.
Co-chair is looking good tonight! MRC and Eagle point – AA nor BTG
offers rides to alcoholics. We have a situation that came up earlier
this year: guys have a release date and they have no one to pick them
up. Pick them up, buy them breakfast, go to DES, go to a meeting, and
get to parole. Twice I haven’t been able to fulfill – one is this
Monday: Lewis prison, main gate – 8am. Eric jumped in! Yay! We
always need back-ups. If you just talk with them in the car about
your experience, it will last a lifetime, and make a huge impact.
Also looking for coffee and creamer donations.
Laura | firstname.lastname@example.org
here – Lloyd filling in.
– been chairing meetings at Phoenix West on Monday evenings, in
need of volunteers and literature. Its a little intimidating to be
with all those guys!! The fingerprint process takes 3-6 months, then
shots, then urine testing, etc. Sarah isn’t here – I sent her all
the info but I haven’t heard back from her. She still has to go
through the same process. The chair people can have coffee at phoenix
S. – Geo runs Phoenix West so they should honor your DOC badge
– asked if there is a list of
– i know badged members of other fellows, could they take in
meetings and carry the message of aa?
rep – please see Katy after the meeting so she can get your contact
rep has been present for any business meeting in 2019
– attended the MCSO meeting last month – I told them I am willing
to be the liaison at the moment
– Sun – assembly in Flagstaff this weekend
assembly is about area business. If anyone is interested in taking on
this position, please let me know.
even months reports from Hospitals and Treatment will be presented.
odd Months Corrections and Prisons will present their reports.
& TREATMENT CENTERS
EAST | East of Central Ave:
WEST | West of Central Ave:
Michael | email@example.com
out 4 cases of big books, 3 cases of meeting pamphlets, and
Amy | firstname.lastname@example.org
BRIDGES WEST | 99th Ave & I-10, Avondale:
Lloyd | email@example.com
tpicked up this commitment, dont’ know the details yet. If anyone
knows whose taking meetings into CBO, please let me know. Or a
contact at the facility, that would be appreciated.
BRIDGES EAST | Broadway & Mesa Dr., Mesa:
Becky | firstname.lastname@example.org
& TOWERS – ESTELLA | 35th
Ave & Buckeye, South Phoenix: David
BUCKEYE – 4TH AVENUE | 4th
Ave. & Jefferson, Downtown Phoenix:
WEST | Buckeye & 35th
Sarah S. | email@example.com
CORRECTIONS | I-17 & Anthem Way, Phoenix:
Nicholas S. | firstname.lastname@example.org
| Van Buren & 24th
Fred | email@example.com
Heather | firstname.lastname@example.org
| Highway 85 & Patterson, Buckeye:
| Highway 79 & Butte Ave, Florence:
John | email@example.com
| I-10 & Loop 303: Nora
filling in – Saturday Sept 28 – intergroup anniversary – 5-9pm
at peoria community center, 12x12x12, we have two past delegates from
the area speaking, tickets are $20, food will be italian, we’ll be
passed out for the election process and requirement, the chair
requested info about how the intergroup members would like to handle
up was a great success!
the dates: winter alcothon committee meeting planning on sept 18th
at 6:30pm at central office
peoples event – zonypaa – firstname.lastname@example.org
– sept 26-29 – central offices get together in us and canada –
arizona hosting this year – people looking to serve on the
hospitality committee. Learning seminar, not a round up. 100-125
& Responsibility Declaration