Meeting Minutes June 2019

Valleywide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Wednesday June 12, 2019

Open:

Serenity Prayer

Reading of the Concept

Introduction of the new VWHI Home Group Reps

*Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the VWHI bylaws – find them at the Resources tab on vwhi.org.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Spoke about the bylaws – will be discussed in the future. Still working on the Awareness Day financial report. Shout out to Tom from EVI who attended the Awareness Day and repped East Valley. Also special thanks to the committee who helped out. More numbers next month.

SECRETARY: Katy | secretary@vwhi.org

No meetings minutes from last month because they weren’t saved.

The agenda for this meeting can be found in the back, it has the name, phone number and email address for each person giving their report tonight.

Made some additions to the agenda – added the locations of some of the facilities.

TREASURER: Dennis | treasurer@vwhi.org

Treasurer report is in the back. Unable to access info from website for our bank – we recently switched accounts at the bank and realized he didn’t have the access he needed so working on that. We are at $44k already this year – budget was $85k for the year. We always drop off in donations during the summer but that’s ok. If you want a copy of the bank statements, check the website or come to the steering committee meeting on the fourth Wednesday of every month. Motion to accept the treasurers report, none opposed. Motion carries.

LITERATURE: Keith | literature@vwhi.org

This month we spent $7,495.00 on a $7,500.00 budget. The order consists of 1,080 books and 100 pamphlets. As always, all literature is Conference approved. Please have your book order in by Thursday, June 27th. Have a safe and fun Fourth of July. Nov 1-3 National Corrections Conference in Houston – has a flyer.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org

Having trouble getting into the website – can tell you that the traffic will likely be the same as last month! Aesthetic layout of new layout for website is done. If you want to take a look at the test site (gave test site – redacting for minutes). For design purposes only. Introduced Adam as Alt-Tech Chair. Adam stood and qualified.

TREATMENT CHAIR: Pam | treatment_chair@vwhi.org

Not here.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Nothing to report.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org

Nothing to report. If you need help or have any questions, let me know. Has been in the hospital so will be getting back to emails and phone calls soon.

MCSO: Shawna | mcso_liaison@vwhi.org

MCSO has requested that we no longer publicize upcoming training dates. The email sent went to ALL Programs & Religious volunteer coordinators, not just VWHI. This request is to prevent potential volunteers from frustration & ensure MCSO is fully prepared for the trainings (with materials, space allotted, etc.). At a recent training class where only 16 volunteers RSVP’d with MCSO (which has always been MCSO policy), 24 individuals arrived & 3 had not submitted their applications. The MCSO Programs Volunteer Coordinator, Theresa McKenzie, is very accommodating & sincerely wishes to make the badging process as simple as possible. They value your service & time commitment. Unfortunately, this has happened in the past, with all Programs & Religious volunteers, & this recent training was a confusing scramble for all!

Per Theresa’s email, the order of operations is as follows:

  • Application is submitted to me via email, fax, or mail.

  • Once I receive the application, I contact the volunteer with the dates and times for the upcoming trainings and any additional paperwork that is needed.

  • Potential volunteer registers for an upcoming training. (This ensures we have the space and materials for all attendees.)

  • Once they have registered, I then begin the paperwork process. Some of this must be done before training, so that is why it is very important I have the application ahead of training.

  • Potential volunteer attends training and is given back part of their application to take to fingerprinting.

There is a “Four Step Application Process” handout in the back which explains this in more detail, please take back to your home groups!

When applying for a Gate Pass or badge, please ensure your ENTIRE BACKGROUND is given. If you’re unsure of past charges or records, please contact me or MCSO on how to obtain your full history. Very few records or charges are automatically denied, but omissions on applications – even unintentional – will result in your application being denied & you are required to wait six months before reapplying. You are not being judged on who you used to be, but you will need to disclose everything for corrections service work to carry the message to the incarcerated alcoholic. We are all trying to leave our past where it belongs, but that doesn’t mean it never happened. Part of your application is based on your character now, so please be honest about your past!

Good news – there will be THREE New Volunteer Training classes offered on Saturdays from now to end of year!

Volunteers applying for a temporary Gate Pass are not required to take the New Volunteer training. Sobriety requirement is one year & “off paper” 1 year for misdemeanors & 3 years for felony convictions.

  • The temporary “Gate Pass” can be completed electronically & issued by the MCSO Volunteer Coordinator, Theresa McKenzie. Effective for 90 days & may renewed upon request. Volunteers approved for a Gate Pass are eligible in all Maricopa County Jails, but may only go in with a badged volunteer
  • Scan & email the application, Handbook & PREA Acknowledgements along with a copy (front & back) of your driver’s license. The VWHI Liaison will submit the Sponsorship Letter for a Gate Pass.

The benefits of the Gate Pass if you have 2 or more years of sobriety:

  1. Faster turnaround time – electronically submitted & processed within a month

  2. You may co-chair with a “badged” volunteer while waiting for your own badge; until fingerprinting & training classes are scheduled / completed

  3. You are cleared to go in as a guest speaker

  4. If you have a fluctuating work schedule, you can see if this service work is a good ‘fit’ for you, without committing to a specific day or jail

Please tell your home groups – we can ALWAYS use more volunteers!

If you are a current, badged volunteer, please contact me if you would like to be listed as an ‘on-call’ speaker, fill-in chairperson, would like to try another jail, or if you are in need of speakers & co-chairs. We will add you to the Volunteer Database to connect you with other volunteers who are willing to do the same that are chairing at other jails.

*Shawna also handed out a sheet with the four step application process

*question about how to get badged – Shawna said to text her and she would share a zip file with all info

OLD BUSINESS:

1) Open positions:

Awareness Day Chair (member of steering committee; 2 year commitment – until December 2019; 2 year sobriety requirement; 1 year H&I experience preferred)

JJ: I have been filling in but during the last Awareness Day, introduced to someone interested in that. JJ will be working with her on the Awareness Day this fall together with JJ then she will stand for the position during elections in November/December.

Community Bridges West (coordinator position; 2 year commitment – until December 2020; 2 year sobriety requirement; 1 year H&I experience preferred)

Some changes at the facility, not sure what will be happening with this position.

Technology Alt-Chair (alternate for current Technology Chair; 2 year sobriety requirement; 1 year H&I experience preferred)

Harold makes a motion to accept Adam by acclimation. David seconds. None opposed. Motion carries.

NEW BUSINESS:

1) Robert is stepping down as Lewis prison coordinator – please take back to your homegroups

*any new business from the floor?

Aaron – Ahwatukee morning men’s group: Calling it to our attention – In the event that a position is eligible for succssion, and if its not filled, that position shall remain active and it shall remain on the monthly agenda under old business until a qualified individual is elected.

Aaron D. – Chairperson – we are aware of this section in our by laws, and we have elected all officials as such.

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

2 phone calls this month. Still going into James Walton house, assisting veterans seeking recovery. Pat continues to assist inmates. Reminder to anyone discussng BTG with a newcomer to always give us 24-48 hours prior to discharge so we can secure a volunteer. Annual PICPC workshop will be on June 22nd. Next meeting is 12pm 6/15 – Casual Nooners @ Lamba Phoenix then lunch at Barrio Cafe off 16th street and thomas.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Sign in sheet being passed around. Any new

SPANISH: Gabino | spanish_coordinator@vwhi.org

Lupe is the coordinator district – she is doing federal – ie Phoenix West. Now we are looking to get Perryville some Spanish meetings, working with Nora. Also talking to Florence about Spanish meeting. Continuing to have meeting at the usual facilities. Still waiting on 4th ave – hard to talk to Officer Chavez. He said “there’s only 4 or so guys” and Gabino said that’s fine! We can still have a meeting. More on Perryville next month.

DISTRICT 08: New rep – please see Katy after the meeting so she can get your contact info 🙂

no rep has been present for any business meeting in 2019

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS & TREATMENT CENTERS

HOSPITALS EAST | East of Central Ave: Harold | hospitals_east@vwhi.org

If you are affiliated with a hospital or a treatment center east of central, contact me.

HOSPITALS WEST | West of Central Ave: Michael | hospitals_west@vwhi.org

Has been giving out books. Working on being responsive on email. Will work with Pam & Tracey.

TREATMENT CENTERS: Amy | treatment_centers@vwhi.org

If you need books or lit, talk to me. Or she help coordinating meetings in facilities. JJ needs help with a men’s meeting on Sundays at Unhooked at 4pm in Mesa.

Salvation Army – Women’s – Friday nights at 7pm

Ebby’s House – Wants to bring a meeting in, talk to Amy

Tom: will forward the request to Amy

COMMUNITY BRIDGES WEST | 99th Ave & I-10, Avondale: OPEN | community_bridges_west@vwhi.org

COMMUNITY BRIDGES EAST | Broadway & Mesa Dr., Mesa: Becky | community_bridges_east@vwhi.org

Not able to make it – nothing to update.

CORRECTIONS

DURANGO & TOWERS – ESTELLA | 35th Ave & Buckeye, South Phoenix: David | towers_estrella_durango@vwhi.org (not reporting this month)

LOWER BUCKEYE – 4TH AVENUE | 4th Ave. & Jefferson, Downtown Phoenix: Brian | lower_buckeye_fourth_ave_jails@vwhi.org (not reporting this month)

PHOENIX WEST | Buckeye & 35th Ave, Phoenix: Sarah S. | phoenix_west_prison@vwhi.org (not reporting this month)

FEDERAL CORRECTIONS | I-17 & Anthem Way, Phoenix: Nicholas S. | federal_corrections@vwhi.org (not reporting this month)

ALHAMBRA | Van Buren & 24th St: Fred | alhambra_prison@vwhi.org (not reporting this month)

JUVENILE CORRECTIONS: Heather | juvenile_corrections@vwhi.org (not reporting this month)

LEWIS | Highway 85 & Patterson, Buckeye: Robert | lewis_prison@vwhi.org (not reporting this month)

FLORENCE | Highway 79 & Butte Ave, Florence: John | florence_prisons@vwhi.org (not reporting this month)

PERRYVILLE | I-10 & Loop 303: Nora | perryville_prison@vwhi.org (not reporting this month)

INTERGROUPS

SPANISH: Gabino | hispanic_intergroup@vwhi.org

n/a

AGUA FRIA: Sarah S | afi_liaison@vwhi.org

Dennis: Sarah is very sick; working with Alejandra on a meeting.

EAST VALLEY: Mike G. | evi_liaison@vwhi.org

Doing well on group contributions. Chair went to the Awareness Day, said it was fun. Discussing a new office location – Stapley and Broadway is getting too small. A new GSO book – our great responsibility. The biz meeting is at Antioch which is moving by Aug 1. Two motions: 1) Steering Committee to limit overage and transfer to prudent reserve. 2) 3% raise for office manager

SALT RIVER: Kimberly | sri_liaison@vwhi.org

Every 2nd Tues of the month at central office. 9am 6pm MF. 9am-1pm on Saturdays. November elections: Chair, Vice Chair, Secretary and two advisers.

July 20th – Unity Sponsorship and Service

June 15th – Studio 164 Service Workshop

Alcothon registration

Prescott area summer picnic – June 28th

SRI golf tourney – Indian Bend Rd. Saturday Aug 10th

Aug 16-18 August Assembly

Save the Date: Sept 15th for AZ State Conference

Aaron: someone texted me last week saying that he just got out of Eagle Point and needed help. We should consider answering calls from phone numbers we don’t know.

CLOSE: Birthdays & Responsibility Declaration

Meeting Minutes April 2019

Valleywide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Wednesday April 10, 2019

Open: 7:08pm

Serenity Prayer

Reading of the Concept

Introduction of the new VWHI Home Group Reps

Teresa – Down Under; Mary Nooner; Lloyd Crossroads; Pat – Life in the BB; Eric – Slippery Slopes; Will – Primary Purpose; Sarah – Agua Fria. Jamie – ; Jace – Bill’s Soldier’s.

*Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the VWHI bylaws – find them at the Resources tab on vwhi.org.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

*Next ad hoc bylaws committee meeting: Thursday April 18th at Jerry’s Restaurant

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Meet with EVI to talk about Awareness Day on May 11th. EVI will be present. Flyer is in the back. Has all event info. Needs to speak with some of the coordinators after the meeting. Only 9 or the 16 service positions are filled for the Awareness Day committee. Denny’s at 60 and Rural on Sunday nights at 7:30pm. Please come and help! We still need a treasurer – someone with at least 5 years of sobriety. Whe you buy a ticket: pulled pork BBQ sandwich and a drink comes with the ticket. Still needs: raffle chair, baked goods chair, entertainment chair, emcee for the event, entry chair (taking money at check-in at the event). Needs a band and a face painter. Only one more month before the event! Pre-sale tickets for $5 – please see JJ after the meeting.

SECRETARY: Katy | secretary@vwhi.org

Meeting Minutes – minutes from last month. If you missed last month’s meeting,

Meeting Agenda – for this meeting. We go in order. It has everyone’s name, phone number and email address.

VWHI Contact Sheet – more information about each coordinator position. Split into two – hospitals and treatment centers. Corrections facilities

Volunteer Coordinator – she is usually here to greet homegroups, please talk to homegroup reps

Harold motions to accept, none opposed. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org

March ran a little slim, mentioned at the last meeting that we ebb and flow. We’re still doing good. If you have questions or he missed your homegroup for whatever reason, please reach out. Website and Stripe will be up next month. Awareness Day tickets can be purchased through website (through Stripe) once it’s back up and running.

Ad Hoc – committee is reviewing the bylaws – to be reviewed through each rotation of the officers. Next month we will share updated bylaws with the body. Join us for the last ad hoc bylaws committee on Thursday April 18th at 7pm at Jerry’s Restaurant in Phoenix.

We have done really good with literature this year.

David – Uhaul monthly charge – storage facility that is used for Awareness Day. At one time, we were using the storage for literature when we purchased two months worth of books at a time. We used to purchase books early in the month, long enough before the business meeting that they had to be stored. Under supplies – ~$105 charge – we purchased a couple of banners for VWHI. $5k was given by a committee who wanted it to be used for literature purchase.

Harold motions to accept, none opposed. Motion carries.

LITERATURE: Keith | literature@vwhi.org

This month we spent $7,698 on 1,088 books, eight DVDs and two CDs. Next month the second Wednesday is May 8th so I’ll need your book order in by April 25th. Kimberly – Nora would like to know if we can order additional literature for Perryville. Aaron – yes, anything on the approved list but better to buy in bulk so get with other coordinators to see if anyone else wants the same thing.

AWARENESS DAY:OPEN | awareness_day@vwhi.org

See Co-Chair’s report

WEB SERVANT: Eric F. | webservant@vwhi.org

Gave website statistics. Giving a report that requires body to take out phones and type in specific URLs. Vwhi.org/XXX

{web note: BLACK BOXES and XXX’s are redactions that the Committee agreed to include in the on-line version of this report so that no outside entities are visible, avoiding controversy, outside issues, and the implication of affiliation, as per our 12 Traditions.}

Anonymity & Privacy in the Cyber-World

Note: THIS DOCUMENT WAS PREPARED BY AN INDIVIDUAL MEMBER OF ALCOHOLICS ANONYMOUS AND DOES NOT SPEAK FOR AA AS A WHOLE OR ANY OF ITS SERVICE ENTITIES.
AA has ABSOLUTELY NO AFFILIATION or OPINION on any of the policies, laws, companies, services, or software applications mentioned.

Between ever-changing laws, guidelines, policies, practices, and violations thereof, anything close to private or “anonymous” communication over the web requires a little knowledge and effort. The following are a few notes gleaned from the AA website, my professional experience in non-profit fields where privacy is crucial (HIPA, financial information, etc.), and my avocational interest in security and privacy in technology. This is in no way a comprehensive guide, but rather a set of bullet points to potentially help AA and AA members remain better protected from our online activities.

Version 2019-04-10

  1. EMAIL, MESSAGING, & OTHER ON-LINE ACTIVITY

“Free” commercial email, messaging, mapping, search, and other services – XXX, XXX, and XXX – all collect, store, and use various information for marketing, not just about you from the content of your messages and searches, but also about everyone with whom you associate on-line. If you send a message to someone from a XXX account or using XXX saying, “It was great running into you at the AA meeting last night,” you have just broken their anonymity.

  1. SEARCHING & BROWSING
    1. Search:
      For anything AA/recovery related, use private, non-tracking search engines like XXX or XXX. Learn about XXX.
    2. Domian Name Servers (click here to read more about this here: DNS):
      This is more complex and I will not go into the details, but a group making it easier/safer/more-private is XXXs new(ish) XXX service (if that link doesn’t work- many providers are blocking it because they stand to lose marketing revenue from it– try: XXX).
    3. Browser Plugins:
      The XXX has created 2 plugins for most browsers (including on phones/tablets) that do a good job of avoiding many of the trackers and insecure sites on the web. XXX and XXX.
  1. EMAIL
    1. Don’t use “AA” “Alcoholics Anonymous” “sobriety” “recovery” or other “program jargon” in messages or subject lines.
    2. If sending to more than one person use the BCC function so each member cannot see another, preserving anonymity. This is especially important if you are including anyone who is not a member of AA.
    3. Set up a separate email account- preferably with a secure, private service (see next point)- for any communication about AA.
    4. Use other services for EMAIL, and do not include your full real name or phone number(s) in messages (unless you know the receipient uses a private email service).
    5. Currently XXX and XXX are reputable, secure, and do not collect information on users besides the absolute minimum to run their services. They run their services free of advertising income (so they are not compelled to sell your information).
    6. There are other services, so you can do your own research. A few others: XXX, XXX, and XXX. Most have free accounts for personal use (XXX and XXX both do).
  1. MESSAGING
    1. See above “EMAIL” section a, b, and c.
    2. Use other services for MESSAGING. There are a ton of messaging services out there, and it is understandable that people don’t want to start using *another* app(!), but in the various AA pamphlets and guidelines below are multiple references to caution about doing what is easier/newer/exciting in lieu of caution and investigation.
    3. Currently XXX and XXX are reputable, secure, and do not collect information on users besides the absolute minimum to run their services. They run their services free of advertising income (so they are not compelled to sell your information).
    4. There are other services, so you can do your own research. A few others: XXX and XXX.
  1. CONSIDERATIONS
    1. Contacts:
      Many apps (particularly on phones & tablets) get permission to your entire contact list (and calendar) by default. XXX’s/XXX’s and XXX phones & tablets by default send all your contact information to XXX or XXX, respectively. If you use the trick many of us do by putting “AA” or something like it in contacts (nick)name, organization, or such, those peoples’ anonymity and privacy are violated. Try to avoid doing this. You can start looking at alternate ways to store/back-up your contacts, calendars, and the like, here.
    2. Location:
      With location services on, if you and several other AA’s are at a meeting, and have not protected your anonymity in all these ways above, alone, is enough to have someone else who has no “AA footprint” on-line “tagged” as a possible AA member. Turn off Location Services (quick route: airplane mode) while at AA events.
    3. Addresses:
      When sending someone the address of a meeting or other AA function, try to avoid, as above, words like “AA” in the message.
  1. RESOURCES (direct links to AA.org’s page Anonymity – A Vital Spiritual Principle):
    1. Anonymity Online
    2. FAQ About A.A. Websites
    3. A.A. Guidlines – Internet
    4. Understanding Anonymity (Pamphlet 47)
    5. Twelve Traditions Illustrated (Pamphlet 43) (this member’s all-time favorite AA pamphlet)
  1. QUOTES
    1. From: A.A. Guidelines – Internet
      (Page 1)

When we use digital media, we are responsible for our own anonymity and for protecting that of others. When we post, text, or blog, we should consider whether we are publishing at the public level. When we break our anonymity in these forums, we may inadvertently break the anonymity of others.

  1. From: Understanding Anonymity (Pamphlet 47)
    (Page 11)

Spot-check inventory
Some additional questions that can be helpful in evaluating whether our actions may or may not be in conflict with the principles of humility and sacrifice that underlie our anonymity traditions:
– Is my posting about the message or the messenger?
– Am I carrying the A.A. message in the hopes of helping someone else, or am I simply “shouting from the rooftops”?
– Am I taking my story and affiliating it with political causes?
– Am I being extra cautious about not identifying other A.A. members in photographs or statements?
– Am I avoiding the temptation to incite through controversy caustic argument or bullying others who may disagree with me?
– Am I providing helpful information about A.A. for those who may need our help?

Respectfully in service,

E.
VWHI.org ‘Webservant’ 2018 thru 2019

TREATMENT CHAIR: Pam | treatment_chair@vwhi.org

If anyone or homegroups are chairing a meeting at a hospital or a treatment, what is the meeting, when, who takes the meeting in, and who is the contact at each facility. There’s a lot of interest of facilities bringing meetings in but no database. Would like to create a database. Please let me know by email so I can easily keep track. Question – my homegroup wants to take a meeting in, how do I do that? Pam – let’s talk. Anthony – I have a a request for hospitals west, do I go to you or Hospitals West? Pam – please include me, make sure it goes to the right spot.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Not here – no report.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org

Area 03 Corrections Conference – thank you to steering committee members who participated. Heard great things about the event. Email is up and running again, please let me know if there’s anything I can do to help.

MCSO: Shawna | mcso_liaison@vwhi.org

Sheriff’s Office will not hold New Volunteer training sessions for April due to preparations for the Annual Volunteer Recognition Banquet on April 30th.

Volunteers applying for a temporary Gate Pass are not required to take the New Volunteer training. Sobriety requirement is one year & “off paper” 1 year for misdemeanors & 3 years for felony convictions.

  • The temporary “Gate Pass” can be completed electronically & issued by the MCSO Volunteer Coordinator, Valerie Henderson. Effective for 90 days & may renewed upon request for up to one year. Eligible for all Maricopa County Jails.
    • Volunteers on a Gate Pass may only go in with a badged volunteer
  • Scan & email the application, Handbook & PREA Acknowledgements along with a copy (front & back) of your driver’s license. The VWHI Liaison will submit the Sponsorship Letter for a Gate Pass.

The benefits of the Gate Pass:

  1. Faster turnaround time – electronically submitted & processed within a month
  2. You may co-chair with a “badged” volunteer while waiting for your own badge; until fingerprinting & training classes are scheduled / completed
  3. You are cleared to go in as a guest speaker
  4. If you have a fluctuating work schedule, you can see if this service work is a good ‘fit’ for you, without committing to a specific day or jail

We can ALWAYS use more volunteers!

New Volunteer training dates for May are TBD; they will be posted online when announced by the MCSO Volunteer Coordinator.

Detailed info regarding sobriety requirements, Updates, current meetings at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org

OLD BUSINESS:

1) Open positions:

Awareness Day Chair (member of steering committee; 2 year commitment (until December 2019); 1 year sobriety requirement; 1 year H&I experience preferred)

Aaron isn’t taking nominations.

Phoenix West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)

Gabino – hundreds of guys asking for English meetings

Technology Alt-Chair (alternate for current Technology Chair; 2 year sobriety requirement; 1 year H&I experience preferred)

Wordpress; back-ups secretary’s computers. Don’t have to be crazy IT smart just willing

2) Vote on raising prudent reserve from $1500 to $2000

Dennis: we’ve taken on some additional fees in the last couple of years – we set up with AZ Corp Commissions and officially filed for 501c3. Taxes and accountant fees. There have been times where we’ve had to pull from the prudent reserve

Question: Is there any documentation showing financial statement – yes, we brought it last month. Alison – confirming that homegroup reps brought back this item and talk to their homegroups about it and are voting tonight how their homegroup wants. Yes – unless your homegroup gives you full trusted servant,

Aaron calls for vote. None opposed to increasing prudent reserve. Motion carries.

3) Vote on 2019 budget

Aaron – all in favor of approving the budget; 39 yays. None opposed. Motion carries.

NEW BUSINESS:

Everyone who has a position on this committee – Eric F (webservant) is asking for a brief description of the coordinators responsibilities.

Harold – meetings in hospitals – wants info. Please call or text Harold (Hospitals East)

*any new business from the floor?

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

Haven’t had BTG meeting yet, April 20th at noon at Talking Stick. 4175 N 9th street, phoenix, American Taco Shop. Still going into Dalton House. April 29th and May 6th. Bill became a volunteer and they wanted him to run Helping Hands for Veterans so he’s doing that now. Crystal is creating new flyers for BTG, Shane is PICPC. Pat will make an announcement about Eagle Point: Dept of Corrections has changed some philosophy in dealing with alcoholics and drug addicts. When guys had dirty UA, they went back to the yard. A number of those guys have been given an opportunity to go back through with a program. People are providing program to recovering alcoholics. With that, Eagle Point has now opened up, across from Lewis prison. Guys are getting 60 days at Eagle point before they transition out. 4 meetings a week right now. One of the guys was having issues being discharged and getting to DES, parole officer, and back to halfway house. Pat picked him up – but he told all the other guys. So now, Pat requires that they must not have anyone to pick them up and they must be attending the AA meetings at Eagle Point. It’s been working. Only got ONE NAME last time he came to H&I. You must be able to commit a whole day. Gate opens at 8am, pick up at 9am.. then McDonalds. Finish up around 4:30pm-5pm. Been around the rooms for 41 years and this is the most rich service out there. IF YOU KNOW ANY RETIRED PEOPLE IN RECOVERY, THIS IS A GREAT WAY TO GIVE BACK.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Not here – Laura is the main point of contact for new homegroup reps. She is the Chair of the EVI Anniversary dinner this weekend so she is looking forward to getting back to H&I next month.

SPANISH: Gabino | spanish_coordinator@vwhi.org

THE VOLUNTEERS ARE ATTENDING TO ESTRELLA JAIL EVERY WEDNESDAY AT 1O:30 AM ALSO DURANGO JAIL ALL FRIDAYS AT 12:00 PM, AND LOWER BUCKEYE JAIL, ALL SATURDAYS AT 1:00 PM, WE ALWAYS SHOW UP 30 MIN BEFORE. WE STILL WAITING FOR ANSWER ON 4TH AVE JAIL. LUPE THE INSTITUTION COORDINATOR FROM THE 16000 DISTRICT, ME THE INSTITUTION SPANISH COORDINATOR FROM THE SPANISH INTERGOUP AND MEL FRISBIE THE VOLUNTEER COORDINATOR FROM VERDE VALLEY. ATTEND TO A INFORMATION MEETING TO RIMROCK AZ. TO EXPLAIN HOW THE SPANISH GROUPS CAN CARRY THE MESSAGE BEHIND BARS, WE BRING INFORMATION AND APPLICATIONS TO THEM.

THE REPRESENTATIVES ARE ATTENDING TO TREATMENT CENTERS LIKE TERROS AND CROSSROADS. ARCADIA CROSSROADS – EVERY TUES AND THURS.

CROSSROADS TUESDAYS AND THURSDAYS EVERY WEEK

TERROS FROM 35 AVE AND INDIAN SCHOOL RD 2 TIMES A MONTH

DISTRICT 08: New rep – please see Katy after the meeting so she can get your contact info 🙂

– no rep was present for business meeting in Jan, Feb, or March 2019

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Harold | hospitals_east@vwhi.org

If you know of hospitals in the east valley that have meetings going on please text me or email. Please include Pam (Treatment Chair) too.

HOSPITALS WEST: Michael | hospitals_west@vwhi.org

Not here – no report.

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org

Not here – no report.

COMMUNITY BRIDGES WEST: Alison | community_bridges_west@vwhi.org

Needing to give up this service commitment – two facilities involved .Starting from scratch. Didni’t realize that when she took the position so needs to step down.

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org

No update – please see scheduled

Main contact has disappeared so reestblashing a connection with a new person. Also helping with Crossroads 360 – suggesting that it is a combined role. Steering committee will discuss further.

DURANGO & TOWERS – ESTELLA: David | towers_estrella_durango@vwhi.org (not reporting this month)

LOWER BUCKEYE – 4TH AVENUE: Brian | lower_buckeye_fourth_ave_jails@vwhi.org (not reporting this month)

PHOENIX WEST: OPEN | phoenix_west_prison@vwhi.org (not reporting this month)

FEDERAL CORRECTIONS: Nicholas S. | federal_corrections@vwhi.org (not reporting this month)

ALHAMBRA: Fred | alhambra_prison@vwhi.org (not reporting this month)

JUVENILE CORRECTIONS: Heather | juvenile_corrections@vwhi.org (not reporting this month)

LEWIS: Robert | lewis_prison@vwhi.org (not reporting this month)

FLORENCE: John | florence_prisons@vwhi.org (not reporting this month)

PERRYVILLE: Nora | perryville_prison@vwhi.org (not reporting this month)

INTERGROUPS

SPANISH: Gabino | hispanic_intergroup@vwhi.org

See Spanish Coordinator report

AGUA FRIA: afi_liaison@vwhi.org

Welcome Sarah 🙂

EAST VALLEY: Mike G. | evi_liaison@vwhi.org

Did not attend last month’s EVI meeting – we need help with phones! A few folks have had to give up their phone commitments so we need help.

SALT RIVER: Kimberly | sri_liaison@vwhi.org

Attend the business meeting second Tues 7pm at Central Office. 9a-6p M-F. 9a-1p on Sat. Jeremy gave a GSO report, James gave Treasurer report. Saturday volunteers put together booklets, homegroups were signed up to volunteer but you can show up from 9am to 2pm to help put together booklets. The anniversary is this Saturday – show up at 2pm and they’ll put you to work. Flyers available. They have an ASL signer for the .Anniversary At Phoenix College. Committee for Round-Up. $300 cap with minimum of 3 hours of service work for those needing service. You have to have a badge to be at the summer round up. ASCYPA will be here in July. They need water donated. Marathon meetings and hospitality is available for people to donate and volunteer. Aug 9-11 for summer round up at Double Tree PV. Holly is working with Agua Fria to get meetings brought into dark areas. Grapevine – check it out online.

Marcie – Salvation Army – 8 women have moved into larger facility. If you want to speak or bring a meeting in, please see Marcie after the meeting. Will be working on men’s next.

CLOSE:

Birthdays & Responsibility Declaration

Meeting Minutes March 2019

Valleywide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Wednesday March 13, 2019

Open: 7:01pm

Serenity Prayer

Reading of the Concept

Introduction of the new VWHI Home Group Reps

*Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the VWHI bylaws – find them at the Resources tab on vwhi.org.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

*Next ad hoc bylaws committee meeting: Thursday March 21st at 7pm at Jerry’s Restaurant in Phoenix.

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Met with chairperson at EVI to get involved in their events and vice versa.

Awareness Day is at Kiwanis Park Park on May 11 at Ruben Romero picnic area. $5 or Big Book donations. Food, workshops, etc. We need help: planning committee still has 16 positions open! The planning committee meets every Sunday night at Denny’s at Rural and the 60 at 7:30pm. Sponsors – bring your sponsees!

Body asked about sobriety requirements: most are 2 years but treasurer is 5 years required.

Body asked about what to donate: baked goods, money, jewelry.

Harold – yes there are positions that have sobriety requirements but there is a lot of other help that is needed.

Body asked: someone has a gift basket to donate, JJ asked him to reach out to him directly.

Flyers are not done yet but JJ is working on them.

SECRETARY: Katy | secretary@vwhi.org

Reminder to coordinators to please submit digital reports by email prior to meeting if possible.

Motion to accept, none opposed. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org

Treasurer reports are in the back. We had a great month this past month. Presented 2019 budget.

Body asked: they would like more info the 501c3 – Dennis said please contact me directly. Budget is two sheets. Until a few years ago, we were buying literature every other month when corrections and treatment both reported at the meeting. Dennis explained budget and gave some details about what happened and cost that have been incurred in the past.

Body: I don’t see the prudent reserve? Was it calculated each month? Steering committee: the prudent reserve is carried each month.

Contribute a box as opposed to a dollar amount – someone from EVI. Chair will coordinate with the individual willing to donate.

Body asked about a literature question – maybe how many big books we ordered last month.

LITERATURE: Keith | literature@vwhi.org

I apologize for not being present tonight. I have a temporary position- the hours were 7:30-
3 PM which was changed to 8-6. The position terminates this week. I will contact coordinators
for book distribution. This month we spent $8,091.16 on 1,134 books and AAWS approved literature and material. Please have your book order in by COB March 28th.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

See co-chair’s report.

JJ – mentioned the pre-sale tickets. Some of the tickets that went out last month had the wrong date printed on the tickets. Please see JJ after the meeting if you had any of tickets. We are pre-selling tickets so please see JJ after the meeting to get some tickets to sell to your homegroups.

Body asked: assuming that if homegroups buy up tickets then the tickets can be donated to people who can’t afford.

Are the Awareness Day tickets available online for purchase? Waiting on a the tax ID number to be inputted before that can happen.

WEB SERVANT: Eric F. | webservant@vwhi.org

Stats: 600 unique visitors to the website, 1500-2000 actual visits. Eastern Europe is still trying to hack us. Working on website changes that align with some of the new government laws. Hoping to protect everyone’s anonymity by improving tech on the website, infrastructure and emails. Working on new website – menu for treatment, Maricopa county, corrections, etc. Planning to make a presentation regarding the website and 11th tradition at next month’s meeting. Will make the website easier to use, especially for coordinators, AA people outside of VWHI, and members of the public. Really working to make the site more mobile friendly.

Body asked: when will tech presentation be? Next month.

Robert: mentioned in January that would be what Eric is looking for

TREATMENT CHAIR: OPEN | treatment_chair@vwhi.org

Robert: JJ is busy with Awareness; picking up some slack. Destiny’s Spring is open and needs volunteers, 7 days a week from 7pm to 8pm. 17300 N Dysart Rd. Kelly.

Robert plans to filling in for now.

Alison – has people who are taking an H&I meeting into a facility but they are new and want some training.

JJ: East Mesa – Unhooked the Heights – Sunday morning at 10am

Pam: interested in taking a meeting into Crossroads in Mesa

Maryanne – 6:30pm Friday night into Unhooked; will take additional meeting back to homegroup

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Not here – no report.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org

Friday 29th at Gloria Dei – Corrections Conference 4-7pm reg, 7-8pm is registration; 8-5pm on Saturday – agenda is on back table. $17 for a ticket. Area03.org for registration.

Body asked: what is the corrections conference? Tracy: Correctional public (judges, lawyers, etc) to come together and see what VWHI is all about.

MCSO: Shawna | mcso_liaison@vwhi.org

Current badged volunteers – if you missed the Annual Renewal Training on February 6th.. Please attend one (1) of the scheduled make up sessions by April 1st in order to avoid suspension of your badge. Please RSVP with Valerie Henderson to schedule – 602.876.7206.

Makeup sessions available:

1. Wednesday, March 20th, 2019 – 5:00 p.m. to 6:30 p.m.

LOWER BUCKEYE JAIL

3250 West Lower Buckeye Road, Phoenix.

2. Thursday, March 28th, 2019 – 5:00 p.m. to 6:30 p.m.

LOWER BUCKEYE JAIL

3250 West Lower Buckeye Road, Phoenix.

3. Saturday, March 30th 2019- 8:00 am to 9:30 am

SHERIFF’S TRAINING CENTER, AUDITORIUM

2627 South 35th Ave., Phoenix

(East side of 35th Ave., just south of Durango Street)

Upcoming New Volunteer Training date:

  • Wednesday, March 20th 3:30pm – 6:30pm at Lower Buckeye Jail. Please RSVP with Valerie Henderson to schedule – 602.876.7206. (Flyers & map in the back.)

Detailed info regarding sobriety requirements, Updates, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org/volunteers

OLD BUSINESS:

1) Open positions:

Awareness Day Chair (member of steering committee; 2 year commitment (until December 2019); 1 year sobriety requirement; 1 year H&I experience preferred)

Treatment Chair (member of steering committee; 2 year commitment (until December 2019); 5 year sobriety requirement; 2 years served as meeting facilitator or treatment coordinator preferred).

Pam standing. Bruce makes motion to accept acclimation, someone from body seconds. Motion carries, none opposed.

Hospitals West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)

Michael standing for Hospitals West. Robert makes motion to accept Michael by acclimation. Tracy seconds. Motion carries.

Phoenix West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)

Technology Alt-Chair

2) Prudent reserve increase from $1500 to $2000 to cover any additional fees associated with filing for 501(c)(3) status and taxes

NEW BUSINESS:

No new business.

*any new business from the floor?

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

Meeting minutes from last BTG meeting included phone schedule, calling James Walton House – assisting veterans in recovery. Committee attended meeting in Mesa and got 5 new members. PatG gives 24-28 hour notice prior to newcomer being discharged. PICPC meeting not attended in Feb. Continuing to attend dark meetings to collect new members in dark zip codes.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Not here.

SPANISH: Gabino | spanish_coordinator@vwhi.org

Still attending to our Spanish meeting in Estrella, Durango and Lower Buckeye jails. Estrella meetings are between 10:30am to 11:30am. Officer Chazez at 4th ave jail is open to AA Spanish meetings but there’s not enough people asking for AA meetings. Officer is looking for more people. On Friday 22nd we will be having a meeting in Rimrock AZ because there are some people from Prescott, Sedona, and Cottonwood. Interested in attending the Verde Valley Detention Facility. Well Frisbie is the coordinator for men and will help us with the application process.

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Harold | hospitals_east@vwhi.org (not reporting this month)

HOSPITALS WEST: OPEN | hospitals_west@vwhi.org (not reporting this month)

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org (not reporting this month)

COMMUNITY BRIDGES WEST: Alison | community_bridges_west@vwhi.org (not reporting this month)

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org (not reporting this month)

DURANGO & TOWERS – ESTELLA: David | towers_estrella_durango@vwhi.org

Met with Officer Denny. Friday meeting at 5pm was moved to 7pm. Only issue was that on the roster was that sent out, someone is writing people that’s not on the list. Officer does a background on everyone so not good that someone is writing in names. If they miss one or two meetings, they can’t keep going. Durango: met with the officers – talked for a few hours; officers said David was the first person who has ever come in from H&I. Estrella – we need women! Lots of women! Wednesday at 5:30pm, Friday at 6:30pm. Ordered big books for facilities as well. Meeting with officers from Estrella this weekend. Always looking for volunteers at those jails.

Email address on agenda is incorrect – please email: towers_estrella_durango@vwhi.org

LOWER BUCKEYE – 4TH AVENUE: Brian | lower_buckeye_fourth_ave_jails@vwhi.org

Temporary backup for a Monday meeting at 4th Avenue Jail was arranged while Paul B recovers from back surgery. We wish Paul a speedy recovery. A text group list is being used to communicate to the 4th Avenue Jail volunteers when someone is unable to make their meeting and needs a substitute.

A meeting was added to 4th Avenue Jail and a volunteer has been identified for it.

The following is the schedule for 4th Avenue Jail meetings. If anyone has an interested to attend a meeting as a guest speaker or to learn the process for entering the 4th Avenue Jail please see me after the meeting.

PHOENIX WEST: OPEN | phoenix_west_prison@vwhi.org

Looking for English speaking meetings – this is a DUI prison. Badging requirements

Contact Bootise who is the Corrections Coordinator if you are interested.

FEDERAL CORRECTIONS: Nicholas S. | federal_corrections@vwhi.org

First month! Got lots of info to get started. Mel Frisbie, the Phoenix corrections system coordinator.
Staff Training (below)
March 21 is for badged members
May 16 will be for new volunteers
Still seeking contact for Safford & Tucson

ALHAMBRA: Fred | alhambra_prison@vwhi.org

All meetings are going well except we have a vacancy in the Women's Unit at Alhambra -
George Unit. However, we have Shirley being processed and should be cleared soon. We
have 5meetings going on now. Aspen Unit, Alhambra F Unit, Flamingo King Unit, and 
Alhambra Echo Unit.
We for the month of February to Chaplin Henderson.

JUVENILE CORRECTIONS: Heather | juvenile_corrections@vwhi.org

Still working on getting connected with the right people. More to come!

LEWIS: Robert | lewis_prison@vwhi.org

All is good – always looking for more volunteers.

FLORENCE: John | florence_prisons@vwhi.org

Florence corrections complexes include 1 county, 3 state, 2 federal and 4 private prisons, plus 4 private prisons in Eloy, AZ. All told, Florence inmate population exceeds 28,000.

A minimum of forty-two meetings are facilitated by AA volunteers each week, at least one volunteer facilitated meeting in every Unit. An additional thirty (informal) meetings are held weekly by the inmates themselves.

All groups are registered with GSO, inmates as GSRs and outside AAs as alternates. All groups are structured with an elected GSR, Chairman, Secretary, Librarian, Greeter and Grapevine manager. The last meeting of each month is designated the birthday meeting at which sobriety medallions are awarded followed by an inmate speaker.

We presently have forty-seven badged volunteers with sixty-five more in process. Several of our volunteers are also badged for Corecivic, GEO and PCSO service.

A fresh Back to Basics workshop was started Tuesday, March 5th, at the Eyman/Meadows Unit with one hundred thirty-three inmates participating.

Meetings have once again been suspended at the Florence/East Unit due to the AA volunteer failing to honor his commitment.

Meeting schedules for the Pinal County Adult Detention Center (Jail) have been revised and newly staffed with AA volunteers.

Closed-circuit recovery material (mostly AA talks and videos) is broadcast daily to all cells from 8:00 a.m. to 10:00 a.m. in the morning and 8:00 p.m. to 1:00 a.m. at night. Inmates have been submitting letters of support and gratitude to the administration in an effort to secure funds for the purchase of more bandwidth, thus enabling broadcast throughout the AZ prison system.

A Recovery Day event was held in the Florence/North Unit on Friday, February 22nd, with information booths and a program of volunteer speakers representing all twelve-step programs on the Unit. Attendance is estimated at 200 inmates.

A 2-hour, 12-Step roundup style event with outside AA speakers and Q&A sessions was held at Eloy Red Rock on Saturday, February 16TH.

Group conscience meetings, once held the first Sunday of the month at 2:00 in the afternoon at the Road to Recovery meeting room, have been temporarily suspended.

PERRYVILLE: Nora | perryville_prison@vwhi.org

Kimberly filling in – need volunteers.

DISTRICT 08: New rep – please see Katy after the meeting so she can get your contact info 🙂

no rep was present for business meeting in Jan or Feb 2019

INTERGROUPS

SPANISH: Gabino | hispanic_intergroup@vwhi.org

Not here.

AGUA FRIA: afi_liaison@vwhi.org | New rep, welcome! Please see Katy after the meeting so she can get your contact info 🙂 – no rep was present for business meeting in Jan or Feb 2019

Not here.

EAST VALLEY: Mike G. | evi_liaison@vwhi.org

Not here.

SALT RIVER: Kimberly | sri_liaison@vwhi.org

Attend the intergroup meeting on the second Tues of every month at 7pm.

PICPC will be at PVCC at a booth. PICPC helps with public awareness of what AA is and isn’t.

Always looking for phone help – especially afters: 6am to 9am on Sunday, 11pm – 6am on Thursday nights/Friday morning. 1 year sobriety requirement. Gave phone and website statistics. Saturday 9am to 1pm is open to volunteers – help with admin tasks. Summer Round up: second week in Aug (9,10,11); March 27th is first committee meeting.

CLOSE:

Birthdays

Responsibility Declaration

Meeting Minutes February 2019

Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004
Wednesday February 13, 2019
Open: 7:03pm

Serenity Prayer
Reading of the Concept
Introduction of the new VWHI Home Group Reps
Anna – primary purpose; Leah – sisters in sobriety; Kenny – 11th step meditation; Javier = Primary Purpose; April – Tempe sunset group; Wesley – how it works big book step study; Issac – 5am how bad do you want it; jay – new beginnings
*Home group reps: Welcome! Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the VWHI bylaws – find them at the Resources tab on vwhi.org.

Announcement from the Chair: Aaron D. chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.
*Next ad hoc bylaws committee meeting: Tuesday Feb 26th at 7pm at Jerry’s Restaurant in Phoenix.
Introduced steering committee members for new home group reps.

STEERING COMMITTEE REPORTS:
CO CHAIRPERSON: JJ | co_chairperson@vwhi.org
Reached out to EVI chairperson, Tom N, to coordinate more communication between H&I and EVI, especially around Awareness Day.

Awareness Day: we’ve been busy, please announce the awareness day planning committee meets every Sunday at 4415 S rural rd, Denny’s at corner of 60 and rural. 7:30pm in conference room out back. Awareness Day will be May 11th at Kiwanis Park, Ruben Romero Ramada. Tacos, Cinco de Mayo theme. We need volunteers! 16 positions available on the committee – we have 12 filled. Still need people to volunteer at the event and donate their time. Asking home groups to donate items for raffle. Please ask your home groups if they are willing to donate.

SECRETARY: Katy | secretary@vwhi.org
Please be sure to sign in on the sheet that Laura is passing around. Really working to keeping the communication lines between the steering committee, facility coordinators and the home group reps. Laura motions to accept; none opposed.

TREASURER: Dennis | treasurer@vwhi.org
Working on re-doing a few things on the report but please make sure you all have one of the reports in the back. Collected $9200 last month. In 4 years he thinks that’s the highest we’ve collected. Ahwatukee Men’s group has a question about that home group. Laura asked about literature breakdown and how much is spent on what. Anthony – would like help on how to go about collecting money for H&I from his home group. Dennis suggested passing around pink can or approaching home group about setting aside a portion of the seventh tradition for H&I. Daniel makes motion; none opposed.
By laws committee: if anyone is interested in learning more about the by laws and being a part of the committee please join us – it’s open to everyone. Every rotation is supposed to review and update the by laws.
Asks home groups to consider raising the prudent reserve from $1500 to $2000 because now VWHI is a registered 501c3. Alison – should we take this back to our home group? Dennis: yes.
John S.: Do we pay taxes on literature? If so, 501c3 status may save us money.
What’s the annual budget? Dennis is working on putting this together.
We have to file taxes – whatwe’re voting on is if we can increase our prudent reserve to offset any costs that may come up with our 501c3 filing, insurance renewal, and corrections conference.
Dennis: we were operating under a different conception.
What’s the current prudent reserve? $1500.
Prudent reserve should cover our operating expenses for at least one month. We don’t take into account our costs for literature. We’ve had a few months in the past where we’ve had to dip into the prudent reserve to cover the costs of literature.

LITERATURE: Keith | literature@vwhi.org
This month we spent $7,498.00 on 1,180 books and other AAWS approved items. Our next meeting is March 13th. Please have your book orders ready by close of biz on Feb 27th.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org
Everything is going well – stats: this past month 570 unique visitors, thousands of bots; India and Pakistan especially. People tend to visit 3 times each month, the biggest spike is always right before this meeting 🙂
Reminder: coordinators and members – please let Eric know ASAP if your vwhi email is not working. It’s an important tool for continuity so we have all past communications from that coordinator.

TREATMENT CHAIR: OPEN | treatment_chair@vwhi.org

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
— Coordinator positions still need to be filled, esp. FCI Phoenix. At the last meeting, someone had indicated she might be willing to take on the position; maybe she will want to do that tonight.
–Still seeking input on a corrections coordinator workshop: date and time, topic, etc. Before or after the corrections conference in March?
–The agenda for the corrections conference is set. Still seeking someone to discuss special needs/accessibility issues for inmates/people under community supervision. Still seeking a Native American volunteer who can discuss carrying the message into correctional facilities.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org
Just got a new phone, just got email set up tonight. Will respond to emails within the next 24 hours. Also the chair for the 2019 corrections conference; March 29-30 at Gloria Dei, register at area03.org. It’s $17 to attend. Friday evening activities, Saturday morning from 8am to 5:30pm – breakfast included, lunch served. If you’ve never been to a corrections conference then she encourages you to come.

MCSO: Shawna | mcso_liaison@vwhi.org
• Current badged volunteers – if you missed the Annual Renewal Training on February 6th, Valerie Henderson will schedule 2 or 3 dates for & you will need to take a make-up training class, or your badge will be suspended.
• New Volunteer Training dates for March have not been announced
• Volunteer database update: The list is short, but volunteers can now reach out for help – email went out earlier today!
And so it begins…!

The ‘volunteer database’ was not just wishful thinking – as we’ve learned in AA, time takes time; below is a small list, but it’s a great start!

MCSO has approximately 90 badged AA volunteers to carry the message to the confined alcoholic into the county jails. The contacts listed are badged volunteers who are willing to speak (or cover if they’re able) at other AA jail meetings. This is a way for VWHI volunteers to collaborate, work together, experience a different jail, & for current chairs to keep the meetings fresh. If you need a speaker or would like to be a speaker, please contact them to schedule. If your name is not listed, but you’d like to be – please let me know – the jail coordinators & myself would be happy to assist!

Under “Jail(s) experience”, the volunteers listed the jail(s) where they have chaired or co-chair meetings – they have some level of experience there. For the last column, “Willing to go into ANY jail?” is simply asking if you are a female volunteer, would you be willing go into a men’s jail & vice versa.

Thank you all for your service!

Detailed info regarding sobriety requirements, Updates, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: https://vwhi.org/volunteers

OLD BUSINESS:
1) Open positions:
Awareness Day Chair (member of steering committee; 2 year commitment (until December 2019); 1 year sobriety requirement; 1 year H&I experience preferred)
Treatment Chair (member of steering committee; 2 year commitment (until December 2019); 5 year sobriety requirement; 2 years served as meeting facilitator or treatment coordinator preferred). Responsibilities: Act as liaison between treatment coordinators and personnel at facilities. Establish and maintain relationships with intergroups, district 08 and area 03. Attend monthly VWHI business meetings and monthly Steering Committee meetings.
• Cody stood in January 2019 meeting
Hospitals West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)
Phoenix West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)
Federal Corrections (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)
• Andrew expressed interest after the last business meeting
• Nicholas is standing for the position. Qualified. Tracey makes motion to accept Nicholas by acclimation. None opposed.

Becky S asked about Awareness Day description; Shawna gave brief answer.

NEW BUSINESS:
1) Dennis asks home groups to consider: prudent reserve increase from $1500 to $2000 to cover any additional fees associated with filing for 501(c)(3) status and taxes
2) Eric F – has had 4 different people express interest in being technology co-chair. Will talk about this next month (March 2019).
3) JJ introduces Roxanne, Awareness Day secretary. We now have cards that are pre-sale tickets for the Awareness Day. $5 donation or Big Book or 12×12 donated. Home group reps who would like to sell tickets, we will sign 4 tickets out per rep at the end of the meeting.

*any new business from the floor?

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
Pat is assisting 23 individuals leaving the prison systems in March. January: 5 phone calls. 2 so far this month. One was a lady wanting a meeting to brought in so it was passed on to VWHI. One facility let Bill talk for 45 minutes about BTG and VWHI. Committee meetings have gone from workshops to dark zone meetings where we go to meetings where there are no BTG volunteers listed in that zip code. Last month we got 11 new volunteers. New Bridget’s Church in Mesa – 2213 N Lindsay Rd, contact Bill for details.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
Please sign in on home group list. Please put a check mark next to your name, correct any info that is wrong, please add your name to the list.

NOTE:
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.


HOSPITALS EAST: Harold | hospitals_east@vwhi.org
Aaron D filling in – all is good.

HOSPITALS WEST: OPEN | hospitals_west@vwhi.org

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org
Not here.

COMMUNITY BRIDGES WEST: Alison | community_bridges_west@vwhi.org
Found out today where CBW is! It’s on 99th ave! Aaron D – also the one on Van Buren 🙂 Hooray! Will talk to Aaron D. After the meeting.

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org
The current meetings being held at Community Bridges East Detox that I have been able to identify are: (TABLE IN PDF OF MINUTES)

If you know of a regular meeting being brought to CBI East and it is not listed here, please let me know and I will add to the schedule.
There is certainly room for more meetings. Our on-site contact is Kolby. She can also let us if another 12 Step group may be holding a meeting. The space is tight in the small break room where meetings are held.
If you or your fellows would like to bring a meeting into this facility (thank you!), just let me know what date/time you’d like and I can check in with Kolby so we avoid overlaps with other meetings.
I have requested two cases of Big Books for CBI East which, generally, Kolby keeps on hand at her station. I shall deliver said books to her when I receive.
(I have also requested a case of books for the Crossroads 360 Women’s facility on Extension in Mesa. They are generally full with 50 patients and welcome as many books as we can provide, perhaps regularly every 3 months. I participate in taking a meeting there on Mondays which was why I was asked to help out with the book order.)
Thank you. Again, please advise if you see where I need to make corrections.
Anthony – best way to contact you? Via text.
John S – clarifies that the call for volunteers should be at Community Bridges West on Belvue
Becky – this is a serious detox facility with people who are in incredibly difficult circumstances but there is a lot of support from the staff to bring in meetings to the facility.

SPANISH: Gabino || spanish_coordinator@vwhi.org
Estrella, Durango and Lower Buckeye. Officer Chavez to open another facility for meetings. 20-21 inamtes per visit in Durango. 5 more volunteers this month. Working hard to bring the message of recovery to the inmates.
LBJ – from 1pm to 2pm
John S – federal does not allow only spanish speakers. Gabino & Aaron D – Maricopa will badge someone who only speaks Spanish.

DURANGO & TOWERS – ESTELLA: David | durango_jail@vwhi.org or towers_tents_estrella@vwhi.org (not reporting this month)
LOWER BUCKEYE – 4TH AVENUE: Brian lower_buckeye_fourth_ave_jails@vwhi.org (not reporting this month)
PHOENIX WEST: OPEN | phoenix_west_prison@vwhi.org (not reporting this month)
FEDERAL CORRECTIONS: OPEN | federal_corrections@vwhi.org (not reporting this month)
ALHAMBRA: Fred alhambra_prison@vwhi.org (not reporting this month)
JUVENILE CORRECTIONS: Heather | juvenile_corrections@vwhi.org (not reporting this month)
LEWIS: Robert | lewis_prison@vwhi.org (not reporting this month)
FLORENCE: John | florence_prisons@vwhi.org (not reporting this month)
PERRYVILLE: Nora | perryville_prison@vwhi.org (not reporting this month)
DISTRICT 08: New rep – please see Katy after the meeting so she can get your contact info 🙂
– no rep was present for business meeting in Jan 2019 –

INTERGROUPS
SPANISH: Gabino | hispanic_intergroup@vwhi.org
See coordinator update.

AGUA FRIA: afi_liaison@vwhi.org – New rep, welcome! Please see Katy after the meeting so she can get your contact info 🙂 – no rep was present for business meeting in Jan 2019 –
Tracey – George has stepped down. If you are interested in the position please come to the next meeting on the second Tuesday at 7pm where the Intergroup meets.

EAST VALLEY: Mike G. | evi_liaison@vwhi.org
Quick biz meeting last time – doing pretty well financially. Since last year, we lowered the prudent reserve $1000. Office is staying busy – 560 requests for info and assistance. 130 office visits. Some twelve step calls. If you’re interested in volunteering you can contact EVI office. Always looking for phone volunteers. 40th annivesray on march 9th St Catherine’s Orodox church. $20. has tickets for sale.

SALT RIVER: Kimberly | sri_liaison@vwhi.org
Invited to attend meeting second Tuesday at 7pm at central office 3215 thunderbird. 9a-6p m-f; closed on presidents day. Saturday 9am – 1p.
Restructure of existing steering committee members. Please see Kimberly for the long version 🙂
Valentine’s day celebration on 2/16 at 7pm
Maricopa county
SRI Anniversary committee -chair position available for souvenirs.
29th west valley round up at lake pleasant 3/15 – 17.
Area 03 Corrections Conference
SRI office has need for Tuesday, Thursday, and Sunday – ask Kim about times
Laura – comment: souvenir position is 5 year sobriety requirement.

CLOSE: 8:13pm
Birthdays
Responsibility Declaration

Meeting Minutes January 2019

Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004
Website: www.vwhi.org
Wednesday January 9, 2019

Open: 7:02pm
Serenity Prayer
Reading of the 12th Concept
Introduction of the new H&I Home Group Reps
*Home group reps: Welcome!
Dave – Bloopers Tempe; Nora – Last House; Anthony – Chandler Noon group; Daniel – 4848; Kenny – Breakfast Club; Bob – Upon Awaking in Gilbert; Nicholas – Ahwatukee; Gabino – AA Spanish; Ryan – East Valley Men’s Stag in Gilbert; James – Bill’s Soldier; warn e- west valley recovery; Dan – Dog Tired, (did not get name) – Sober Girls and Maryvale; Cody – Happy Valley Group; Paul – Breakfast Club Mesa, Chris – Slippery Slopes, Andrew – Common Thread; Diana – Stepping Stones; Matt and Kelly from Destiny Springs in Surprise.
Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service. Be sure to sign-in on the sheet that’s being passed around so we have your name, home group and contact info. Please familiarize yourself with the H&I bylaws – find them at the Resources tab on vwhi.org.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.
*Next ad hoc bylaws committee meeting: Thursday Jan 17th at 7pm at Jerry’s Restaurant in Phoenix.
Robert is filling in.

STEERING COMMITTEE REPORTS:
CO CHAIRPERSON: JJ | | co_chairperson@vwhi.org
Next Awareness Day planning meeting is this Sunday at 7:30pm. Will be every Sunday at 7:30pm at Dr. Bob’s Coffee. They need LOTS of people to volunteer!

SECRETARY: Katy | secretary@vwhi.org
December meeting minutes say agenda, not minutes. Oops, sorry! Tracey motion to accept minutes, second. None opposed.

TREASURER: Dennis | treasurer@vwhi.org
We had a pretty good year! Total was about ~$83k. Any feedback or complaints, just let Dennis know! Any veterans available for a Sunday meeting?

LITERATURE: Keith | literature@vwhi.org
Tracey filling. This month we spent $6,505.67 on 900 AA books, 100 pamphlets and Navajo Big Books and CDs. The AWS website will be shut down from Jan 20th to Feb 4th. Book order will be placed on Feb 5th. That is only an eight day window for the book order and delivery. Books may be late. Please place your book order by Feb 1st.
Ashley – former BTG – if anyone wants bookmarks for Bridging the Gap, please raise your hand.

AWARENESS DAY: OPEN | awareness_day@vwhi.org
No update.

WEB SERVANT: Eric F. | webservant@vwhi.org
120 unique visitors in the past 24 hours; 400 visitors over the month. Someone from Slovenia is trying to hack us but it’s all good. Shawna has sent over some web pages to be updated, Eric is working on that. Working on providing members a link if they want to speak at a specific facility; they can subscribe and unsubscribe to the list. If you were elected as a coordinator at the last meeting, please see Eric after the meeting to get set up with your email address. Shared thoughts and love for Aaron B.
Would be good to start nurturing some minds for the next person taking over. C panel and WordPress would be good to know if you are interested in the web servant position.

TREATMENT CHAIR: Tom G. | treatment_chair@vwhi.org
Not here – stepped down.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
Good news – we have a finalized date, time and place for corrections – Friday March 29th and all day on March 30th and Gloria Dei church. Program is coming along, encourages everyone to attend.
Challenge is that Federal Corrections has difficulty sticking – coordinator who was elected last month is not able to take on the commitment. This will be added to new business. Federal Corrections coordinator will handle men and woman.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org
Welcome to new coordinators, thanks to outgoing coordinators. Sent an email through website to previous coordinators to contact new coordinators. Echos what Bootsie said about the Corrections Conference. Next meeting is this Saturday starting at 4pm for fellowship, 4:30pm – 6pm at Denny’s at Rural and the 60. The area vice chair, Mel F., will be speaking at 8:30pm at Bloopers.

MCSO: Shawna mcso_liaison@vwhi.org
• Next NEW Volunteer Training Date: Wednesday, January 23rd – 3:30 – 6:30pm at Lower Buckeye Jail, 3250 West Lower Buckeye Road (handout at the back)
◦ Gate Pass only applicants do not need to take the New Volunteer training class
• Current badged volunteers – Annual Renewal Training date is set for Wednesday, February 6th – five 90-minute classes will be offered throughout the day. Check your mailbox for the renewal paperwork.
◦ Newly badged volunteers: If you attended the New Volunteer training after September 1st to end of 2018, you are not required to attend Renewal Training until 2020
• Progress on database / spreadsheet of badged volunteers, volunteers on a Gate Pass, & current chairs for all MCSO jails to ‘cross-train’ at other jails; either as a speaker or to cover when needed. Please see the handout at the back table!
Passing out clipboards – please sign if you’re a current badged or Gate Pass volunteer!
Alison asked about February training dates – probably no February training dates.

OLD BUSINESS:
1) Elections – this agenda reflects the new contact info for the coordinators
2) Open positions:
Awareness Day Chair (member of steering committee; 2 year commitment; 1 year sobriety requirement; 1 year H&I experience preferred)
Hospitals West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)
Phoenix West (coordinator position; 2 year commitment; 2 year sobriety requirement; 1 year H&I experience preferred)
No one standing.

NEW BUSINESS:
Two newly available positions:
Treatment Chair is open (member of steering committee; 1 year commitment (normally 2 but has been filled for last year; FILL IN)
Cody – for Treatment Chair
Federal Corrections coordinator (2 year commitment; FILL IN)

*any new business from the floor?
Kelly – Destiny’s Spring Healthcare, new facility in Surprise, has brochures. 5 units, 1 unit has 10 private beds/rooms . 20 adolescent beds, 40 adults beds, and 20 geriatric beds. Looking for 6 meetings a week, M- Sat at 7pm – this is for adult facility. Hopefully opening in 1-2 months. Bell and Dysart. Adolescent hall will have fingerprint requirements. New hospital, taking a holistic approach to mental health. Will have inpatient and outpatient.

COMMITTEE REPORTS:

BRIDGING THE GAP: Bill | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
Monthly meeting at Hob Nobs, last Thursday of the month at 5:30pm.
Dark zones 1/31 at 5:30pm – going to get a group together. Lucky Buddha in Goodyear. Meet there at 5pm and go to meeting at 7pm – . James Walton house – just recently picked up a meeting at the sober house for veterans. This is in leiu of committee meeting. Committee meeting will now be rolling and will be at a different location each month.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
Home group reps – please fill out the clipboard with your information.

Bob – report from National Corrections in Portland ME. Every November in first full weekend, 317 registers, 6 scholarships. Banquet 156 attendees. People from all over the US. 56% were outside the state of main. 4 volunteers from AZ. Finances, $16, 519. ~17k in expenses. Glitch with hotel and some people weren’t able to register. The short fall caused deficit of $1100. Conference is self supportive. Given $4k in seed money to get it started. [see email]
This year will be in Houston. You can register online www.nationalcorrectionsconference.org
Next year it will be in Chicago.
Has contacted a hotel in the Valley, has formed an exploratory committee to try and get the Corrections Conference to come to phoenix. Will go to Houston to present a bid. If successful, would like to get this body involved and would like to work with the area corrections coordinator and body as well. That would 2021.

NOTE:
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Harold | hospitals_east@vwhi.org (not reporting)
HOSPITALS WEST: OPEN | hospitals_west@vwhi.org (not reporting)
TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org (not reporting)
COMMUNITY BRIDGES WEST: Alison | community_bridges_west@vwhi.org (not reporting)
COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org (not reporting)
SPANISH: Gabino | spanish_coordinator@vwhi.org
New rep – please see Katy after the meeting so she can get your contact info 🙂

DURANGO & TOWERS – ESTELLA: David L. | durango_jail@vwhi.org or towers_tents_estrella@vwhi.org
Woman interested in volunteering at Estrella Women’s Jail, there are only 3 meetings per week: M @ 11:30am / W @ 5:30pm / F @ 6:30pm. The women chairing always welcome new co-chairs & speakers!
The Wednesday 5:30pm meeting chairs need support – 1 week of each month is available for someone to chair permanently, ASAP. It’s currently chaired by a volunteer who needs to step down for work & school; she will cover as long as she can.
Meeting request for the G Dorm – houses women in work furlough program. Volunteers are needed. Opportunities for one of the following days: Tuesdays, Wednesdays, or Thursdays @ 9:30am or 10am

LOWER BUCKEYE – 4TH AVENUE: Brian | lower_buckeye_fourth_ave_jails@vwhi.org
LBJ (Lower Buckeye Jail)
I reached out to the Programs Asst. Lynette Anderson and introduced myself. She is working to compile the meetings and identify any needs for volunteers. The timeframe for me to follow up with her is in 4 weeks. Current LBJ Volunteers have been identified from Aaron’s records and I will confirm these and who’s handling which meetings. The current AA meetings as posted on www.vwhi.org are follows:
Sunday @ 4pm
Tuesdays @ 9am in (2) different units
Tuesday @ 6pm
Wednesday @ 10am
Wednesdays have two separate meetings @ 5pm in different units
Sunday @ 4pm
Volunteers are needed for two meetings as requested:
1. Sundays between 1:00pm – 6:00pm
Mondays between 3:00pm – 7:00pm
Saturdays between Noon – 7:00pm
2. One of the following days / times:
Sundays – between 10:00am – 6:00pm
Thursdays – between 2:00pm –7:000pm
Saturdays – between 8:000am – 7:00pm
4th Avenue Jail – I reached out to Programs Asst. Officer Chavez to introduce myself and to determine any needs for meetings or volunteers. I have received from Shawna D. the most recent list of meetings and volunteers. The currents meetings are:
Sundays have four separate meetings: 11:00am / 2:00pm / 3:00pm / 5:00pm
Mondays have two separate meetings: 11:30am & 3:45pm
Thursdays have two separate meetings at 5:00pm in different units

PHOENIX WEST: OPEN | phoenix_west_prison@vwhi.org
No report

FEDERAL CORRECTIONS: OPEN | federal_corrections@vwhi.org
Tracey – reporting for Aaron; Federal womens camp is doing well, Mondays at 5pm. 15-20 mwomen are meeting. Amy little is chairing. If you are interested in attending or getting involed. 623 326 9413. aimtree@aol.com.

ALHAMBRA: Fred | alhambra_prison@vwhi.org
All meetings are going well. 5 meetings currently. 1 meeting for the women. Other meetings are for men. Tuesdays and Fridays at 5:30pm, Saturday at 1pm for both men and women; 6pm on Sunday for men. Shirley took a phone interview from someone at Alhambra and still waiting for follow up. Emailed time ticket for the month of Dec to Chaplain Henderson.

JUVENILE CORRECTIONS: Heather | juvenile_corrections@vwhi.org
No report yet – will see steering committee after meeting.

LEWIS: Robert | lewis_prison@vwhi.org
No word from Lewis yet, a couple of people going into higher security unit – they took the holidays off. Previously inmates had been taking some liberties.

FLORENCE: John | florence_prisons@vwhi.org
Florence corrections complexes include 1 county, 3 state, 2 federal and 4 private prisons. We also provide volunteer service at the four private prisons in Eloy, AZ, These complexes, in total, house more than 28,000 inmates. A minimum of forty-two meetings are held by AA volunteers each week; at least one outside AA-facilitated meeting in every Unit every week. An additional twenty-four (informal) meetings are held weekly by the inmates themselves. All groups are registered at GSO with inmates as GSRs and outside AAs as alternates. All groups are structured with an elected GSR, Chairman, Secretary, Librarian and Greeter. The last meeting of each month is designated the birthday meeting, at which sobriety medallions are awarded followed by an inmate speaker.
We presently have forty-seven badged volunteers with thirty-seven more in process. Several of our volunteers are also Corecivic, GEO and PCSO badged.
A Back to Basics workshop is scheduled to begin in February at the Eyman/Meadows Unit.
Meetings have resumed in the Florence/East Unit following a two-year hiatus,
Meeting schedules for the Pinal County Adult Detention Center (Jail) have been revised and newly staffed with AA volunteers.
Closed-circuit recovery material (mostly AA talks and videos) is broadcast daily to all cells from 8:00 a.m. to 10:00 a.m. in the morning and 8:00 p.m. to 1:00 a.m. at night. Inmates have been submitting letters of support and gratitude to the administration in an effort to secure funds for the purchase of more bandwidth, thus enabling broadcast throughout the AZ prison system.
A new Spanish group, Nueva Resolución, has been registered as group # 725409 with GSO and meets weekly in the Florence/Central Unit.
Weekly meetings have also begun at the Red Rock and Eloy Detention Centers in Eloy, AZ.
Inmates at Florence/North Unit hold quarterly nacho parties in conjunction with our AA meeting.
The nachos are prepared in improved double boilers. Attendance is up.
Inmates at Florence/West Unit recently staged a Traditions play, designed as a clever way to
acquaint the inmates with the substance and importance of the AA Traditions. Huge success!
Group conscience meetings, once held the first Sunday of the month at 2:00 in the afternoon at the Road to Recovery meeting room, have been temporarily suspended.

PERRYVILLE: Nora perryville_prison@vwhi.org
4 volunteers at Perryville, Seal has stepped down. Snowbird volunteers have let their badges lapse after about 10 years. Whoever is bringing in meetings now is doing ‘watered down AA.’ Books weren’t being distributed, etc. Nora is working to bring in traditional AA. One volunteer is bringing in unapproved literature – Nora will be bringing a meeting in with her next time. All new volunteers have 10+years of sobriety. Chaplain Holder is requesting that each meeting is being given one hour. Could definitely use more help!

DISTRICT 08: New rep – please see Katy after the meeting so she can get your contact info 🙂
– no rep present –

INTERGROUPS
SPANISH: Gabino | hispanic_intergroup@vwhi.org
Gabino – Phoenix West – 3 volunteers
Estrella – 3 people
Fridays to duragno
Saturdays to lower buckeye

AGUA FRIA: afi_liaison@vwhi.org – New rep, welcome! Please see Katy after the meeting so she can get your contact info 🙂 – No rep present —

EAST VALLEY: Mike G. | evi_liaison@vwhi.org
Not here

SALT RIVER: Kimberly | sri_liaison@vwhi.org
Invited to attend: second Tuesday of every month at 7pm at center office on Thunderbird Road
9am to 6pm Mon-Fri, Sat 9am – 1pm
New meeting called the doctor’s prescription – has flyer – four Wednesdays teaching traditions and concept. Fellowship hall at 7:15pm
veterans in recovery – new meeting on Tuesday jan 22nd 7-8:30pm, 804 Jones Ave in recreation room.
Round up committee starting to meet 27th of feb at 6:30pm at the SRI office – has fliers
phones – jan 21 office will be closed. For phones opportunities: weekly commitment, sobriety requirement of 1 year. Come to office Wed 3p-6p, Thurs 9am to 12pm. Friday 12-6.
864 calls last month // ~12k website visits // there’s an app that can help you find meetings near you.
Summer round up at DoubleTree Hilton in Scottsdale. 76th anniversary of AA in the Valley – save the date – phoenix college – April 13th, Saturday. Please contact Laura, Volunteer Coordinator.
CLOSE: 8:21pm
Birthdays
Responsibility Declaration

Meeting Minutes December 2018

Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community Chapel
1875 North Central Avenue Phoenix Arizona 85004
Wednesday December 12, 2018

Open: 7:03pm
Serenity Prayer
Reading of the 12th Tradition
Introduction of the new H&I Home Group Reps – Heather – Thurs Women’s Grateful Dames; Kristi – Gilbert Girls on Monday night; Marissa – Gilbert Girls alt; Robert – Male Chauvinist group; Leah – Thompson Peak gang; Randy – (did not get home group); Greg – Glendale Men’s Group; Zach – 4848 Wednesday Men’s stag; Steve – The Way Out; Michael – Saturday Morning Men’s stag in El Mirage at New Hope; Patty D – Cactus Capers
Ryan – Scottsdale Men’s Meeting; Lonny – (did not home group)
*Home group reps: Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.
*moment of silence for Aaron B.
*Next ad hoc bylaws committee meeting: Thursday Dec 20th at 7pm at Jerry’s Restaurant in Phoenix.
*Steering committee will meet for a few minutes after the business meeting to talk about next steering committee meeting and Awareness Day financial report.

STEERING COMMITTEE REPORTS:
CO CHAIRPERSON
: JJ | co_chairperson@vwhi.org
November was a month to remember in the life and times of our V.W.H.I. family/body.
First of all I am asking the entire body of V.W.H.I. to keep the family of Aaron Blaha in they’re prayers. There are no words to express my feelings of loss for the recovery community, with the loss of our Brother Aaron Blaha.
I am sure he is already Chairing that Great Big meeting in the sky, or greeting at the door, or being of service, somehow. All my Love goes out to Debbie, who is doing the best that she can to carry on that torch, that flame he carried for SERVICE!
I attended the 2019 Az Corrections Conference Committee meeting on last Saturday, December 8th, 2018, and volunteered to Co-Chair the Committee.
I’m really hoping that we can find at least 3 people to step up and cover the coordinator positions that have now been vacated with the loss of our Brother Aaron Blaha.
Last, but not least. I want to announce that the first meeting of the VWHI ADPC will be on Sunday, January 13th, at Dr. Bob’s Coffee, 4415 S. Rural Rd., Tempe, at 7:30pm. We will be meeting every week to begin with, and are in need of Committee members, Volunteers to help facilitate the Awareness Day event. The date Is still TBD.
THANK YOU ALL FOR YOUR SERVICE!!
And Thank You for allowing me to be of service as your Co-Chairperson. Happy Holidays

SECRETARY: Katy | secretary@vwhi.org
No update. Tracy motions, Tierza seconds. None opposed. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org
We suffered a big loss but hope this is an opportunity for others to step up. We had an amazing month last month – $9566 was collected last month. Robert motions to accept treasurer’s report, Tracy seconds. None opposed, motion carries.

LITERATURE: Keith | literature@vwhi.org
Tracy filling in – $7,483.76 on 1,087 pieces of AA lit and 500 Spanish meetings lists. Please have book orders in by Dec 26th.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org
Not here, Aaron D filling in. All is well – working on mailing lists, 464 unique visitors. Just under 5k unique visitors for the year.

TREATMENT CHAIR: Tom G. | treatment_chair@vwhi.org
Not here. Texted Katy – no update.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
2019 Area 3 corrections conference – tentative date on March 29th and 30th. Tentative location of FCI Phoenix. Program is coming together. DUI court judge, probation officer, a native person who works with native people getting sober, AA rep who heard the message in a corrections facility. Start Friday afternoon/evening with ice cream social and speaker meeting; other speakers and panels to follow on Saturday.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org
SRI has requested that H&I be present at their Christmas Alcothon at American Royal Palace banquet hall. Starting at noon on 12/24 to noon 12/25 – passing a sheet around to get volunteers. Corrections conference meeting was last Saturday; still looking for volunteers.

MCSO: Shawna | mcso_liaison@vwhi.org
If the email about Aaron’s passing seemed blunt, she apologizes. There were a lot of emails from badged volunteers and was just trying to get out the info as quickly as possible.
• New Volunteer Training Dates: Wednesday, January 9th or Wednesday, January 23rd – 3:30 – 6:30pm at Lower Buckeye Jail, 3250 West Lower Buckeye Road (handout at the back)
• Current badged volunteers – Annual Renewal Training date is set for Wednesday, February 6th – five 90-minute classes will be offered throughout the day. Check your mailbox for the renewal paperwork.
• Still working on a ‘database’ of badged volunteers & current chairs for all MCSO jails to ‘cross-train’ at other jails; either as a speaker or to cover when needed. Please see the handout at the back table!
• Please reach out to me or the jail administrators for questions on canceled meetings over the holidays. I’ve requested all the jails for info & will update when available.

Detailed info regarding sobriety requirements, Updates, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org/volunteers

OLD BUSINESS:
1) Open positions:
Awareness Day Chair (member of steering committee) still open

NEW BUSINESS:
1) Coordinator elections
• *Hospitals East – Tracy makes motion to accept Harold by acclimation; Kimberly seconds. None opposed.
Hospital West – Mike H. nominated – will think about it – STILL OPEN
• Treatment Centers Coordinator – Tracy makes motion to accept Daniel by acclimation. None opposed.
• Community Bridges West – Alison stands; Tracy motions by acclimation, none opposed.
• Community Bridges East – Katy motions to accept Becky by acclimation; none opposed; motions carries.
• Spanish Coordinator – Gabino A. – will here next month
• Durango & Towers; Estrella – Brian M. and David standing. David is elected.
• Lower Buckeye/4th Ave – Tracy makes a motion to accept Brian M. by acclimation; none opposed.
Phoenix West – OPEN
• Federal Corrections – Giff stands; JJ makes motion to accept by acclimation; none opposed; motion carries.
• Alhambra – Fred S. nominated by Tony. Tracy makes motion to accept by acclimation.
• Juvenile Corrections – Heather nominated by JJ; JJ makes motion to accept by acclimation; none opposed; motion carries.
• Lewis – Robert just took over a few months ago, would like to keep position. Tracy motions to nominate by acclimation; none opposed. Motion carries.
• Florence – John S. nominated by Tracy. Body votes to keep John S. in position. None opposed; motion carries.
• Perryville – Allison nominates Nora (new to position and wants to stay) – Tracy makes a motion to accept Nora by acclimation. None opposed; motion carries.
Volunteer Coordinator – Tracey nominates Laura; JJ makes motion to accept by acclimation; none opposed; motion carries.
• BTG – Bill nominated by Ashley; Tracy makes motion by acclimation. None opposed.

*any new business from the floor?

COMMITTEE REPORTS:

NOTE:
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.


HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org
Everything is good.

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org
Everything is good.

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org
Putting together list of treatment centers in the Valley, then will put a list together of volunteers. The volunteers who have signed up aren’t really interested in the opportunities that have come up. Please include parameters/requirements of volunteers! Grateful to be here. Goal – by February, plans to have his stuff together and report with the lists.

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org
Not here.

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org
Need to get connected with Eric F. To get access to email.

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org
Tuesday Nov 27th, last meeting. +$1527 in overage. Committee divided funds up, presented H&I with $500 because of that overage. They voted the next coordinator (Gabino A.).

DURANGO & TOWERS – ESTRELLA: Shawna | durango_jail@vwhi.org or towers_tents_estrella@vwhi.org (not reporting)

LOWER BUCKEYE – 4TH AVENUE: (RIP Aaron B.)

PHOENIX WEST: August | phoenix_west_prison@vwhi.org (not reporting)

FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org (not reporting)

ALHAMBRA: Tony | alhambra_prison@vwhi.org (not reporting)

JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org (not reporting)

LEWIS: Robert | lewis_prison@vwhi.org (not reporting)

FLORENCE: John | florence_prisons@vwhi.org (not reporting)

PERRYVILLE: Nora | perryville_prison@vwhi.org (not reporting)

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
No update.

BRIDGING THE GAP: Ashley | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
2 calls in Dec that were newly released with temporary sponsors. 8 new volunteers signed up.
**would like to move BTG earlier in the meeting line up

AREA 08: (RIP Aaron B.)

INTERGROUPS
SPANISH: Guadalupe | hispanic_intergroup@vwhi.org
See Spanish coordinator update.

AGUA FRIA: George | afi_liaison@vwhi.org
JJ filling in.
THE AFI CHRISTMAS ALCATHON WILL BE HELD ON DECEMBER 24TH AND 25TH AT THE COMFORT INN AND SUITES, 9824 W. CAMELBACK RD. GLENDALE 85305. (BY THE 101 & CAMELBACK) 24 HR MARATHON MEETINGS. AL-ANON SPEAKERS, OLD TIMERS PANEL, YOUNG PEOPLES MEETINGS AND SPEAKER MEETING. BOTH GROUPS AND INDIVIDUAL VOLUNTEERS ARE NEEDED. CONTACT CAROLINA AT 602-402-4248 OR THE AFI OFFICE AT 623-937-7836.
THE NEW YEARS EVE EVENT IS IN FULL SWING AND THIS YEAR IT WILL BE A MASQUERADE BALL. THE THEME IS “ANONYMITY IS THE SPIRITUAL FOUNDATION OF ALL OUR TRADITIONS”. IT WILL BE AT ALL SAINTS OF THE DESERT CHURCH, 9502 W HUTTON DR, SUN CITY, AZ 85351. THE DOORS OPEN AT 5PM AND THE DANCE STARTS AT 10PM. TICKETS ARE STILL AVAILABLE FOR $30 EACH AND IF YOU JUST WANT TO ATTEND THE DANCE IT’S $10. IF YOU NEED MORE INFORMATION PLEASE CONTACT 623-937-7836.
THE AFI FINANCIALLY IS IN THE BLACK. DONATIONS TO THE INTERGROUP HAVE BEEN STEADY AND WE ARE IN GOOD STANDING CONDITION. I MADE IT A POINT TO ANNOUNCE AT THE MEETING THAT ALTHOUGH H&I WAS DOING OK, THEY CERTAINLY COULD USE MORE FINANCIAL DONATIONS. I SUGGESTED MORE ONLINE DONATIONS AND TO PUSH THAT PINK CAN AROUND MORE OFTEN.
THE AGUA FRIA INTERGROUP HAS A NEWSLETTER. IT’S CALLED “THE FRIA FLYER” AND IT’S PUBLISHED MONTHLY. YOU CAN GET IT SEVERAL WAYS. IF YOU WOULD LIKE IT FREE VIA ONLINE JUST GO TO www.WESTPHOENIX.org AND GET ON THE LIST. YOU WILL GET IT EMAIL TO YOU EVERY MONTH. IF YOU WOULD LIKE TO GET A SUBSCRIPTION FOR YOUR GROUP CALL THE OFFICE AT 623-937-7836. IT’S $20 PER YEAR FOR 10 COPIES A MONTH.
THE ANNUAL AFI DAY IN THE PARK EVENT WILL BE COMING UP THIS SPRING. STILL NOT SURE ON THE DATE BUT WE SHOULD KNOW BY THE NEXT MEETING. THEY ARE CURRENTLY LOOKING FOR VOLUNTEERS. THE COMMITTEE MEETS THE FIRST MONDAY OF THE MONTH AT THE AFI OFFICE IN PEORIA AT 6:30 PM. FOR MORE INFO CONTACT KELLY B 623-256-5647.
THE AFI FAMILY CAMPOUT AND FISHING DERBY IS SCHEDULED FOR APRIL 12TH, 2019 AT BARTLETT LAKE. I’M NOT QUITE SURE YET BUT IT SHOULD BE LOCATED IN THAT SAME COVE AREA. FOR MOR INFO PLEASE CONTACT GEORGE B familycampoutchair@aawestphoenix.org

EAST VALLEY: Mike G. | evi_liaison@vwhi.org
Total income was ~$11,310; phones – if you’re interested in being of service, there is a training group the third Fri at 6:30pm; if your home group is interested, they will bring the training to your home group. There were elections at the last meeting. Budget passed.

SALT RIVER: Kimberly | sri_liaison@vwhi.org
Everyone is invited to attend Intergroup meetings – second Tues of every month. SRI office is open 9a-6p every weekday. Will be open Dec 24th – 9a-12p; closed on Dec 25th and Jan 1.
SRI alcothon – Dec 24th at noon to Dec 25th at noon at American Royal Palace at 19th ave and Thunderbird. Selling raffle tickets for big screen TV. Needs: security, set up, clean up donations and soda. 2019 anniversary committee – celebration will be on April 13th; 76th anniversary celebration will include dessert and refreshments tentatively at Phoenix College.
Second weekend in august – Doubletree Hilton in Scottsdale – $119 plus tax – SRI round up
Committee will start at the end of February
Phone needs: Wednesdays 3p-6p; Thursday through Saturday after hours
There’s a new app called “meeting guide” – check it out
Fellowship of the Spirit AZ retreat – Sedona – Jan 25-27
into action group – NYE 430 – 830

CLOSE: ~8:30pm
BIRTHDAYS
RESPONSIBILITY DECLARATION

Meeting Minutes November 2018

Valleywide Hospitals and Institutions Meeting Agenda
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004

Wednesday November 14, 2018

Open: 7:05pm
Serenity Prayer
Reading of the 12th Tradition

Introduction of the new H&I Home Group Reps: Gwen – Sober; Roxanne – some are sicker than others (krista – alt) mike – fountain hills living sober; emily – courage to change; steven – vicious cycle; jay – monday night step study in PV; patina – hogans heros; kimberly – SRI. Peter – goes to Florence with John; Mike – saturday mens stag, will be taking over in Jan.

*Homegroup reps: Listen for service opportunities that are relevant to your home group and bring the opportunities back to your meeting to find people who might be interested in being of service.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

*Next ad hoc bylaws committee meeting: Tuesday Nov 20th at 7pm at Jerry’s Restaurant in Phoenix.

*Next month we’ll be meeting in the Chapel.

Splash: Accessibility Coordinator for District 08; Reorganized in July – first ASL interpreter at Crossroads East last Monday; met with two blind men in Mesa and was able to provide them with speaker tapes; residential nursing homes – actively trying to bring meetings there; PV community college – working with mental health department; our belief is that everyone regardless of any barrier who wants to be participating in AA should be able to do so. Our goal is to get as many people who feel that they can’t participate to get into the rooms any way we can.

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

October was a busy month reaching out to EVI, SRI, District 8. As ADPC, we reached out to Area, Bridging the Gap, Grapevine.

125 people attended Awareness Day

Total expenses – $1,902.58; we brought in about $400 and spent $1000 of seed money.

Doctor Bob’s Coffee Shop – January 6th every Sunday night at 7:30pm – April 13th is next Awareness Day

SECRETARY: Katy | secretary@vwhi.org

No updates. Harold, motion second. No one opposed. Motions carries.

TREASURER: Dennis | treasurer@vwhi.org

Treasurer’s report in the back – please make sure all of your group’s contributions are included. Harold motions to accept treasurer’s report, none opposed.

LITERATURE: Keith | literature@vwhi.org

Tracey filling in – spent $5,854.68 on 820 AA approved books. Please have orders in by COB Nov 28th. We now have H&I pink cans for you. Jamboree was fun!

AWARENESS DAY:OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org

Basic stats: 495 visitors, 1,191 pageviews. Ongoing issue with processing payments but working with treasurer on getting these figured out. New coordinators – please see Eric after the meeting.

TREATMENT CHAIR: Tom G. | treatment_chair@vwhi.org

Tim B. from Desert Mountain Health – Tim B; Scottsdale – looking for meetings Sun, Mon, Tus and Sat at 6:30pm; 6613 N Scottsdale rd, suite 101, 85260. Fri 6:30pm and Sunday 6:30pm available for meetings; Saturday and Sunday days available for meetings as well.

Email: Jay wants to bring meetings to treatment facilities.

JJ: Monday nights at 6:30pm in East Mesa, always looking for men to speak on panel.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Not here.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org

Working with Tom G. on service need in Scottsdale. Relatively quiet other than that.

Corrections committee – we had our first meeting last month. We did a tour of the facility that we are considering for a venue, came to realize that venue was outside. Looking for new facility – 150-200 people; Friday night and Saturday all day. Conference dates are TBD. Next meeting this Saturday Nov 17th at 4:30pm at Denny’s at Rural and the 60; 4pm for food.

MCSO: Shawna | mcso_liaison@vwhi.org

[copy from email]

*need database of badged volunteers so we can have a central point of contact for info and cross training

OLD BUSINESS:

1) Open positions:

Awareness Day Chair (member of steering committee): this position attends the H&I business meeting on the second Wednesday of every month and the H&I steering committee meeting on the fourth Wednesday of every month. The Awareness Day Chair is an events coordinator who is responsible for two events per year: Awareness Day in the fall and Awareness Day in the spring. This position will create a committee to help with Awareness Day (with support of the steering committee of course!) and holds an additional monthly meeting for the H&I Awareness Day committee. There are lots of resources for this position.

[JJ continuing to fill Awareness Day position]

2) MSCO Liaison was added to Steering Committee.

3) Becky was elected Community Bridges East Coordinator.

4) Body decided to keep H&I online calendar (at vwhi.org) told H&I events only.

NEW BUSINESS:

1) Coordinator nominations for elections next month

Hospitals east – Harold is standing

Perryville – Allison nominates Nora – Nora just took over position a few months ago and would like to stay as coordinator

Volunteer Coordinator – Tracy nominates Laura to keep position

2) Tim: bylaws review – Bridging the Gap as part of the charter

*any new business from the floor?

COMMITTEE REPORTS:

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org (not reporting)

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org (not reporting)

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org (not reporting)

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org (not reporting)

COMMUNITY BRIDGES EAST: Becky | community_bridges_east@vwhi.org (not reporting)

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org

[Salvadore & Lupe] We continue to cover 3 county jails: Estrella from 10:30 – 11:30am every Wednesday having about 20-25 inmates a month. Durango is being covered every Friday from 9-10am with approx 40 inmates per month. Lower Buckeye from 12:30pm to 3pm or 4pm with around 120 inmates in total from 4 different houses.

The following members are helping cover these jails: Margarita, Alonso, Carlos, Alexandra, Gilberto, Alfredo, Rufino, Arturo, Gabino and myself. Five members who have active badges and haven’t been using it: Javier, Sabino, Guillermo, Manuel, Macario and Maria. These members were asked to do their renewals but haven’t and will turn in their badges to Valerie, our new MCSO coordinator. On October 23rd there was an orientation in which two people attended (Salvador and Jose Luis) attended; they did their fingerprints and are waiting on their badges.

On October 28th we had an event to give info to our AA community about the service as an institution volunteer – there were 3 members who filled out applications. One was for a gate pass and two were for regular badges.

There were 2 members with 20 years of sobriety who have permission to work in the US, they have a driver license and social security number. Question: if these candidates apply for a badge having only the permission to work, do they qualify? They have filled out an application.

Shawna will get in contact with Lupe.

DURANGO & TOWERS – ESTELLA: Shawna | durango_jail@vwhi.org or towers_tents_estrella@vwhi.org

Email from Valerie Henderson on received on November 5th:

Because we have 2 major projects now in occurrence here at LBJ (Lower Buckeye Jail), November Volunteer Trainings are canceled at this time. If things go as planned, we should be able to have one(1) training in December. I will send another email within the next few weeks. As long as things go as planned, we will proceed, if not, I will see you all for the Annual Training in early February, letter will be out for those in early 2019. So sorry for the inconvenience.

I emailed Valerie last week to ask if it would be possible to temporarily authorize or process any New Badge applicants (with cleared paperwork) as Gate Pass Volunteers until the next training date is scheduled, either in December or 2019. Once she has had an opportunity to respond, I will update & info will be posted.
Currently working on a ‘database of badged volunteers & current chairs for all MCSO jails to ‘cross-train’ at other jails; either as a speaker or to cover when needed. Please see the handout at the back table!

Towers, Estrella, Durango:

– New Programs Jail Assistant for Towers: Officer Dembeic @ 602.876.5478
– Woman interested in volunteering at Estrella Women’s Jail, please contact me or check vwhi.org for the current mtg days / times. Three mtgs per week: M @ 11:30am / W @ 5:30pm / F @ 6pm
Women volunteers are needed at Estrella for the G Dorm – houses women in work furlough program. Opportunities for one of the following days: Tuesdays, Wednesdays, or Thursdays @ 9:30am or 10am.

Detailed info regarding sobriety requirements, Updates, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org/volunteers.

LOWER BUCKEYE – 4TH AVENUE: Aaron B. | aaronblaha@yahoo.com

We still have a need for AA meetings to go into jails – pick your day, pick your time, lets go! Badge requirements are on the website. There are no current training dates but contact Aaron to get them hot off the press! Sending sign up around. GSO told Area Corrections Chair that there are 0 Spanish speaking women cooresponding with inmates. Worked with Lupe to get 9 inmates to correspond with volunteers.

PHOENIX WEST: August | phoenix_west_prison@vwhi.org

Spent most of this year trying to communicate with chaplain, finally about a month ago she reached him. Picked up an order tonight to get books to facility. One volunteer thought he had completed all paperwork but hasn’t so there is a need. Please contact August – this facility needs meeting!

Lupe: tried to open Phoenix West, been waiting for 4 months. Called her yesterday, please still wait. There is a need. But having the same problems as August.

FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org

Not here.

ALHAMBRA: Tony | alhambra_prison@vwhi.org

Shawna – filling in – meetings going well, sobriety requirements online.
Alhambra is located at 24th street and van buren. Women can help if accompanied by a man.

The George Unit houses female inmates and recently started having meetings on Saturdays at 1pm. There is only one female in the badging process and they need more female volunteers to go in. Please announce at your homegroup meetings.

JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org

Not here.

LEWIS: Robert | lewis_prison@vwhi.org

Not here.

FLORENCE: John | florence_prisons@vwhi.org

August filling. Following a nearly two year pause, meetings have resumed at Florence/East Unit and Eyman/Meadows Units. Tues 6:00-7:30pm. January 2019 back to basics workshop at both Florence/East Unit Eyman/Meadows Unit. New class of DOC badges called the Incidental Volunteer badge is now available throughout the department for those volunteers that serve six or less hours per month. The special feature of this badge is the elimination of finger prints and random urine tests from the applicaton process.

PERRYVILLE: Nora | perryville_prison@vwhi.org

Met with Seal, there’s been a lot of confusion, started off with two individuals not associated wtih H&I calling themselves volunteers. Two year minimum sobriety and badging. Phone interview required. If you aren’t honest in interview, they will not send you paperwork. Non approved AA literature was being brought in – warden approved AA literature only. Schedule is running; talking with Jan from DOC – you don’t get in if you don’t talk to Jan. 5 meetings a week. A couple of winter visitors that cover off days, so that’s 7 days a week. We haven’t had this much coverage in a long time. Only 7 volunteers currently. Kimberly (co-chair) helping out, working on paperwork now. No felonies. One problem: lumley (max) – haven’t found someone who can take in a meeting there, male or female. Its a rough unit so please have someone contact Nora. Needs 2.5 years sobriety.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Nothing to report.

BRIDGING THE GAP: Ashley | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

7 hot line calls in Oct, 2 in Nov. All seeking meetings. Quarterly service gathering, this past month we went to dinner then went to AA meeting in dark zip code to get a volunteer – 85395, signed up 9 volunteers on the spot! Dec 1 – area service workshop, will be presenting about BTG. There is a flyer in the back 12-4pm at Studio 164.

This position is electable this round.

Thursday nov 29th at hob nobs right down the street, 149 W McDowell road, 6pm for fellowship, 7pm for meeting.

Pat: MRC – About a year and a half ago, in DOC there were some changes in how they were handling how the men who were being released who were alcoholics – MRC: guys that served their time, get out, on parole, tested dirty then shipped back. That changed. Could recommend department of corrections recovery program. We started taking aa meetings to MRC – north end of adobe facility – taking 6 meetings a week (CMA once a week). We need speakers. No badges, no background check for speakers (only for chairs/consistently being at meetings). They recognize that addiction is a disease and that these guys commit criminal acts when drunk and loaded. Sending around sign up sheet for MRC – Pat will call you!!

Increasing meetings at Eaglepiont – background clearance required – so far, haven’t rejected anybody. One guy was accepted with 1 year of sobriety.

Any men willing to be of service to these guys and taking them to meetings – your service is needed!

AREA 08: Aaron B. | aaronblaha@yahoo.com

Attended Awareness Day and answered questions at the Corrections Table. I attended Maricopa County Service Meeting and was of service at Area Assembly in multiple ways. There are many service opportunities at Area Corrections Conference – if you’re sober and want to be of service, lets make it happen! I will be one of the presenters at the Service Workshop that Sub-district 814/815 is hosting at Studio 164 on Saturday Dec 1 from noon to 4pm. The purpose of the event is for people to walk away having specific opportunities to be of service to AA without joining a committee and having to attend regular meetings.

INTERGROUPS

SPANISH: Guadalupe | hispanic_intergroup@vwhi.org

See Spanish coordinator report.

AGUA FRIA: George | afi_liaison@vwhi.org

EAST VALLEY: Mike G. | evi_liaison@vwhi.org

Having nominations for EVI – couple of steering committee positions open – chair, treasurer and two advisers. Proposed budget for 2019, will be voted on later this month. Thanksgiving Alcothon Wednesday at noon to Friday at noon. Meetings on the odd hours. Antioch Church in Chandler.

SALT RIVER: Sandra | sri_liaison@vwhi.org

Kimberly is taking over. Has a couple of fliers. Actions and activities: everyone is invited to attend business meetings – every second Tuesday of the month 7pm at central office. Open from 8a-6pm Monday through Friday. Closed on holidays. Saturday: 9am to 1pm.

New intergroup venue prospected – church across the parking lot.

Elected positions: starting January 2019. Chair is Aaron.

Accessibility gave report

PICPC – Terry – event at PV community college.

Grapevine report given by Doug – offering code for holidays.

Central office will be closed Nov 22nd and Dec 24th (9am to 12pm) closed on 12/25. reopen 9am on 12/26

opp to volunteer: phones: thurs 3-6pm, fri 12-3 and 3-6.

spots available for after hours 11p-6am thurs; sat 11pm to 6am

Remember to buy chips and lit from your local intergroups

events: service workshop at studio 164 on dec 1

cactus capers – mission bell church new freedom – dec 2 rooms 2 and 3, Glendale, 5;30p dinner at 6 meeting at 7pm

SRI alcohton dec 24 doors at 12pm, American royal palace

please be of service! Aaphoenix.org

SRI has proposed budget – don’t need yay or nay from H&I.

**JJ: motion to change seed fund from $1,000 to $1,500 because of inflation. On-site expenses . Harold seconds. Dennis: let’s talk about this at steering committee first JJ: tables motion.

CLOSE: 8:38pm

BIRTHDAYS

RESPONSIBILITY DECLARATION

Meeting Minutes October 2018

Valleywide Hospitals and Institutions Meeting Agenda
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004
Website: www.vwhi.org
Wednesday October 10, 2018

Open: 7:04pm
Serenity Prayer
Reading of the 12th Tradition
Introduction of the new H&I Home Group Reps
*Homegroup reps: Listen for service opportunities that are relevent to your homegroup and bring the opportunities back to your meeting to find people who might be interested in being of service.
Zachary – the society in east valley, kailin – the real thing + sammy co chair, katie – GIT(alt), shirley – west side rush hour, mike – ahwatukee mens group – EVI liaison, andrew – AMG, chris – 7850 knucklehead, daryl – happy hour, justin – (did not get homegorup), joey – vicious cycle

Announcement from the Chair: Aaron D. | chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.
VWHI is going to be putting on the corrections conference next year – Saturday Oct 27th 3-4:30pm. At AZ dept of corrections – maricopa 24601 N 29th ave (I-17 and Happy Valley). Contact Tracey (Service Liaison)
The venue is the Maricopa County Re-Entry Center. March 15th and 16th.

STEERING COMMITTEE REPORTS:
CO CHAIRPERSON: JJ | co_chairperson@vwhi.org
*Awareness Day will by Sunday October 28th at Kiwanis Park in Tempe.
I’m back!
Awareness day: planning committee – every Sunday at 7pm. Looking for donations from homegroups. Flyers for the event in the back. Also flyers about donations are back there too. We need: gift baskets, gift cards, baked goods. $5 donation or a big book or a 12×12. Please ask your homegroups to help – we need volunteers and donors.

SECRETARY: Katy | secretary@vwhi.org
Wrong date on the agenda – it’s not Sept 12 – sorry! Motion – Tracey motion, Harold second. Motion carries.

TREASURER: Dennis | treasurer@vwhi.org
Reports are in the back. Stripe is having a little bit of an issue – Stripe is what handles our online donation.

LITERATURE: Keith | literature@vwhi.org
$7,451.40 on 1000 books and 500 pamplets. Financially we fell short about $1,000. We also purchased 200 SRI meeting lists. Oct 30th is last day to order books.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org
In the past 3 hours – reports are now in PDF and webpage. Changed background image.
Calendar – list events – should we post AA related events? We’ll talk about that in new business. 535 uniques, just under 2000 page views. Lots of attempted hacks. Tickets for H&I Awareness Day and flyer will be up shortly.

TREATMENT CHAIR: Tom G. | treatment_chair@vwhi.org
Integro Care would like a meeting Monday-Friday 5:15pm (16th street and Orangewood) 85020. Would like man and woman. 1501 E. Orangewood.
Thomas Ducey – Arora Tempe Sunday at 6pm (adults) – needs someone to take over this mtg.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
Not here.

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org
Now has access to email. Will answer everything that has come in in the last 30 days.

OLD BUSINESS:
1) Newly elected positions:
• Nora is Perryville Coordinator
2) Open positions:
Awareness Day Chair (member of steering committee): this position attends the H&I business meeting on the second Wednesday of every month and the H&I steering committee meeting on the fourth Wednesday of every month. The Awareness Day Chair is an events coordinator who is responsible for two events per year: Awareness Day in the fall and Awareness Day in the spring. This position will create a committee to help with Awareness Day (with support of the steering committee of course!) and holds an additional monthly meeting for the H&I Awareness Day committee. There are lots of resources for this position. (JJ serving right now)

*any old business from floor?

NEW BUSINESS:
1) Up for vote: adding MCSO position to steering committee. Shawna explains what MCSO does and why the position should be added to the steering committee. Marcie makes a motion that MCSO position, Tierza seconds motion. Aaron calls for vote. None opposed – motion carries.

2) Ad hoc bi-laws committee: first meeting is October 18th at 7pm Jerry’s restaurant. 24th street and Thomas.

3) Community Bridges East coordinator – currently vacant. Becky is standing – GSR and alterantive GSR, DCM, has taken meetings to treatment centers. Tracey motions to vote Becky by acclimation – did not get the person who second – Aaron calls for vote, no one opposed.

4) Calendar on website – Daniel asks if we could have two calendar. Wants to make sure that if people send us stuff thinking we will share, and we don’t – we just want to let them know. Committee decided to keep the calendar just H&I. There are links to intergroups on our site so people can get access to their calendars.

5) Splash – Suszanne C. – Accessibility Committee – rejuvenating this committee. Goal tonight is to raise awareness about this committee. In April, she noticed two blind men at the Mesa Roundup who had no food and no one to talk to. She went to the Tuesday noon at Road to Recovery and met these men – realizing how important it is to have accessible meetings. Please share the information on your chair about the Accessibility Committee. Contact: district08ACS@area03.org
Meets the second Friday of every month at 12:30pm – Schmooze Cafe 4222 N. Marshall Way, Scottsdale.
Any flyers that we send out for H&I – Suzanne would like us to mention Accessiblity Committee.

6) Aaron B. – make a motion, Bruce second. Makes a motion not to waive the sobriety requirements for an H&I position unless person standing is a month or two away from requirements. 23-15 motion carries.
Allison would like us to consider having people stepping out before we have discussion.
Becky – the bylaws may be the perfect place and time to review this.
Tierza – it was really uncomfortable and no one knew what was going on.
Richard – position hasn’t been filled – felt that there was a need to fill positions. But others felt that we should stay with abide by bi-laws.

*any new business from the floor?

COMMITTEE REPORTS:
NOTE:

In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org
No updates.

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org
Not here.

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org
If you have treatment centers that would like meetings brought to them, please contact Daniel as he has a list of volunteers ready to go. Thanks everybody who has helped him. If you know of treatment centers who need meetings or people to chair meetings, please let him know.
Unhooked in Mesa – need women to come in and join the new womens meetings there. Power & Main. 215 S. Power Rd. In Mesa. Monday nights at 6:30pm, specifically. Contact JJ (co-chair) for more info.

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org
Not here.

COMMUNITY BRIDGES EAST: Georgia | community_bridges_east@vwhi.org
Now Becky.

MCSO: Shawna | mcso_liaison@vwhi.org
Next training dates for NEW volunteers – Tuesday October 16th or Tuesday October 23rd, 3:30pm – 6:30pm, Lower Buckeye Jail – flyers at the back.
◦ If you’re applying for a temporary, 90-day Gate Pass only; you do not need to attend the 3-hour training class
◦ If you plan to obtain a Badge when sobriety requirement of 2 yrs is met, take the training when your schedule allows; they only hold 2 per month (on Tuesdays at 3:30pm)
◦ RSVP with Valerie Henderson – 602.876.7207
• Valerie is still the interim coordinator; she is unable to schedule two months training dates at a time until the role is official; at that time, she will also consider Saturday training options.
Woman interested in volunteering at Estrella Women’s Jail, please contact me or check vwhi.org for the current mtg days / times. Three mtgs per week: M @ 11:30am / W @ 5:30pm / F @ 6pm
◦ Women volunteers are needed at Estrella for the G Dorm – houses women in work furlough program. Opportunities for one of the following days: Tuesdays, Wednesdays, or Thursdays @ 9:30am or 10am


• AA Mtgs for the MOSAIC program at the Estrella Support Bldg
◦ Chairs must have a current badge for at least 1 year & experienced (on a consistent basis) chairing mtgs at the Maricopa County jails
◦ All volunteers are required to be register with the MCSO Liaison prior to chairing or going into these mtgs per MCSO
Next cohort / class start date is the week of October 22nd

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org
On Oct 3, Estrella Jail – 5 people attaneded, Oct 2 was orientation. Saturday 29th of Sept – 2 people went to Lower Buckeye. Friday 28th of Sept – 2 people went to Durango, 4 people attended this meeting. Sat 29th of Sept – 2 meetings and 19 people attended Lower Buckeye meeting. Received $1,565 as a group. There’s an event coming up Sunday 3530 N 32nd street in phoenix. 2pm to 3:30pm. AA for prisons – 3rd annual event – 10/28.

DURANGO & TOWERS – ESTRELLA: Shawna | durango_jail@vwhi.org or towers_estrella@vwhi.org (not reporting)
LOWER BUCKEYE – 4TH AVENUE: Aaron B. | lower_buckeye_fourth_ave_jails@vwhi.org (not reporting)
PHOENIX WEST: August | phoenix_west_prison@vwhi.org (not reporting)
FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org (not reporting)
ALHAMBRA: Tony | alhambra_prison@vwhi.org (not reporting)
JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org (not reporting)
LEWIS: Robert | lewis_prison@vwhi.org (not reporting)
FLORENCE: John | florence_prisons@vwhi.org (not reporting)
PERRYVILLE: Nora | perryville_prison@vwhi.org (not reporting)
VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
Not here.

BRIDGING THE GAP: Ashley | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
Anyone who brings a meeting into a locked facility will get a bookmark.
3 audiences: trying to reach people in locked facilities – that’s what bookmarks are for. Donations from pink can go to printing those. 2) reach employees in locked facilities and raise their awareness 3) people in AA and AA volunteers.
Had our first workshop last month and it was a success!
Sept: 7 calls – 5 calls were looking for AA folks to get connected with.
Pat L – now bringing in meetings into Eaglepoint at Lewis. Speaker meeting. Male speakers.
BTG committee is small but mighty! Please join! Last thursday of the month Oct 25th – Hob Nobs at 3rd ave and McDowell. 6pm for dinner and fellowship, and 7pm for meeting.

DISTRICT 08: Aaron B. | district08_liaison@vwhi.org
Correction Correspondence requirements are on the back. Corrections Conference is being hosted by H&I next year. See Aaron D’s (chair) update. If you want to be of service carrying the message. The new website address is on the flyer: phxaa.org. The idea is to bring more unity to AA in the valley. Sign in sheet going around.

INTERGROUPS
SPANISH: Guadalupe | hispanic_intergroup@vwhi.org

AGUA FRIA: George | afi_liaison@vwhi.org
To Daniel – I wish all the coordinators would give their reports on paper like you!
Oct 2nd – well attended business meeting
Nov 22nd – Crossroads West – Thanksgiving event. Dinner will be at 1:15p – 3:30p followed by meetings and event.s Register food donations at aawestphoenix.org or contact AFI office 623 937 7836. If you want to volunteer, pelase contact thanksgivingchair@aawestphoenix.org
Christmas Alcathon – 24th and 25th aat Comfrt inn and suites 9824 w camelabck – 101 and camelback. 24 hour amarathon meetings, old timers panel, young peoples meetings and speaker meetings. Groups and individuals need.
NYE committee: AFI office to volunteer. They meet every third saturday at the month at 2pm at the afi office in peoria.
AFI financially in the black and donations have been strong th elast few months.
AFI would like to pursue the valleywide intergroup meetings. Awhile back they had meetings with spanish, EVI, and SRI – meeting rotated around, can be attended by anyone.
JJ: would support having H&I involved with the intergroup meetings – requested AFI come to H&I Awareness Day. Will make tons of copies of Accessibility Committee.

EAST VALLEY: evi_liaison@vwhi.org
Thanksgiving Alcothon: noon Wednesday 11/21 to noon Friday 11/23. Meetings on the odd hours. At Antioch Church, 1125 N Dobson Rd, Chandler, 85224

SALT RIVER: Sandra | sri_liaison@vwhi.org
Not here.

CLOSE: 8:54pm
BIRTHDAYS
RESPONSIBILITY DECLARATION

Meeting Minutes September 2018

Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004
Website: www.vwhi.org
Wednesday September 12, 2018
Open: 7:05pm
Serenity Prayer
Reading of the 12th Tradition
Introduction of the new H&I Home Group Reps: Kimberly – Roots; Jay – Standford Group; Leslie – SRI office; Matt – East Valley Mens Stag; Justin – ?; Glennis – Merryville Group, Giff – Fellowship Hall; joel – alternative for cross roads; michelle – last house cross roads wet, harold – sunday morning crossroads east. Paul – 4th ave jail; Laura; Maureen – possibly Perryville.
*Homegroup reps: Listen for service opportunities that are relevent to your homegroup and bring the opportunities back to your meeting to find people who might be interested in being of service.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

STEERING COMMITTEE REPORTS:
CO CHAIRPERSON: JJ | co_chairperson@vwhi.org
Awareness Day Jamboree Commitee meetings are going to be every Sunday at 7:30pm at Dr. Bob’s Coffee Shop. We still have open positions available on the committee. Please ask all home group reps to announce this at their meetings. Everyone who wants to can be of service whether it’s flipping burgers or setting up chairs for the event on Oct 28th at Kiwanis Park. This committee will meet every Sunday between now and the event, and we’ll need a lot of help!
I am going to be reaching out to the other outside entities this month (EVI, SRI, AFI) to get their involvment in the Awareness Day event such as setting up tents and having workshops or giving them an opportunity to speak.

SECRETARY: Katy | secretary@vwhi.org
Harold motions to approve July & August minutes, Tracey seconds – none opposed, motion carries.

TREASURER: Dennis | treasurer@vwhi.org
We had an issue with a counterfeit bill! Doing what we can to prevent it. Tracey makes motion to approve treasurer report, body seconds. Motion carries.

LITERATURE: Keith | literature@vwhi.org
Tracey filling in – $6,957.20 on 940 AA approved books. Please have orders in by COB on September 26th. We now have H&I labels for contribution cans for you.

AWARENESS DAY: OPEN | awareness_day@vwhi.org
See Co-Chair’s update. More info on the website.

WEB SERVANT: Eric F. | webservant@vwhi.org
Making tweaks and updates on site. Hope to have new Minutes/Reports section (with readable pages along with PDF downloads, by next meeting. We had 492 visitors (as of 7:38 am) with 1,763 page hits this last month. We also blocked 49 complex, and 447 brute force, attacks on the site, mostly from Russia, Eastern Europe, and Asia (as is predictable).

TREATMENT CHAIR: Tom G. | treatment_chair@vwhi.org
Not here.

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
Still need Perryville Coordinator – there is one present who has interest in the position.
At Awareness Day – there will be a corrections workshop. Anyone who has any interest should come!

SERVICE LIAISON: Tracey M. | service_liaison@vwhi.org
Thanks the body for electing her. Trying to determine which meetings the books are going to so we can be a bit better organized. Still trying to get in contact with Eric to get email set up. Text is best for now.

OLD BUSINESS:
1) Newly elected positions:
• Tom is Treatment Center Chair
• Tracey is Service Liaison
2) Open positions:
Awareness Day Chair: (member of steering committee): this position attends the H&I business meeting on the second Wednesday of every month and the H&I steering committee meeting on the fourth Wednesday of every month. The Awareness Day Chair is an events coordinator who is responsible for two events per year: Awareness Day in the fall and Awareness Day in the spring. This position will create a committee to help with Awareness Day (with support of the steering committee of course!) and holds an additional monthly meeting for the H&I Awareness Day committee. There are lots of resources for this position.

Perryville: Maureen – called to serve in the prisons. August 5th, , 2018 is new sobriety date but had 9 years of sobriety prior to that. Laura made a motion to set aside the two year sobriety suggestion, Tracey seconds motion. 45-7 motion carries. Nora stands. Kimberly stands. Maureen removed herself from the vote.
Nora – 8 years of sobriety. June 18th, 2010.
Kimberly – 9/2/09. Volunteer for a treatment center.
Nora is elected to Perryville Coordinator position by the body.

NEW BUSINESS:
Daniel – trying to get a list of meetings that are taking meetings to treatment centers. Please go back to your homegroups and tell Daniel next week what meetings your meetings are bringing to treatment centers.
*any new business from the floor?

Robert – referring to Perryville election: tradition 1 was called into question, and tradition 12 puts principles before personalities, please be conscious of your words especially when a newcomer is involved.

COMMITTEE REPORTS:
NOTE:
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org (not reporting)
HOSPITALS WEST: Morgan | hospitals_west@vwhi.org (not reporting)
TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org (not reporting)
COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org (not reporting)
COMMUNITY BRIDGES EAST: Georgia | community_bridges_east@vwhi.org (not reporting)
MCSO: Shawna | mcso_liaison@vwhi.org
• Next training date for NEW volunteers – next Tuesday, September 18, 3:30PM-6:30PM, Lower Buckeye Jail / Flyers at the back
◦ If you’re applying for a temporary, 90-day Gate Pass only; you do not need to attend the 3-hour training class
◦ If you plan to obtain a Badge when sobriety requirement of 2 yrs is met, take the training when your schedule allows; they only hold 2 per month (on Tuesdays at 3:30pm)

• Bridget Mack is now the Commander of Custody Support Division & the New Volunteer Coordinator (Interim): Valerie Henderson – 602.876.7207 or email V_Henderson@MCSO.maricopa.gov
• Possible Saturday training classes for volunteers in the future (I suggested 1 per quarter)
◦ Due to transition of MCSO Coordinator will not likely be available until later in the year

• AA Mtgs for the MOSAIC program at the Estrella Support Bldg
◦ Fantastic & flexible opportunity – but not everyone w/a badge can go in:
◦ Chairs must have a current badge for at least 1 year & experienced (on a consistent basis) chairing mtgs at the Maricopa County jails
◦ All volunteers are required to be scheduled via the MCSO Liaison prior to chairing or going into these mtgs per MCSO
◦ The additional criteria have been set by MCSO, given VWHI & ‘special considerations or exceptions’ for volunteers outside these parameters will be denied
◦ Select population w/the opportunity to be released after the 7-week program – VWHI needs to send only our best, most experienced volunteers!
• Volunteers are always needed – badged or on a Gate Pass – for all other AA mtgs scheduled within each jail!

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org
Estrella every Wednesday from 10:30am to 11:30am with 5 volunteers supporting; Durango finally got covered every Friday from 9am to 10am; Saturdays at Lower Buckeye from 1pm to 4pm doing 2 meetings in 4 different houses. At Lower Buckeye there are about 80 inmates; Estrella about 28; Durango about 40.

DURANGO & TOWERS – ESTELLA: Shawna | durango_jail@vwhi.org or towers_estrella@vwhi.org
• New Programs Jail Assistant for Towers: Officer Denney @ 602.876.4136 (same as Officer Kaiser’s)
◦ Woman interested in volunteering at Estrella Women’s Jail, please contact me or check vwhi.org for the current mtg days / times. Three mtgs per week: M @ 11:30am / W @ 5:30pm / F @ 6pm
• Mtg request for the G Dorm – houses women in work furlough program. Volunteers are needed. Opportunities for one of the following days: Tuesdays, Wednesdays, or Thursdays @ 9:30am or 10am

LOWER BUCKEYE – 4TH AVENUE: Aaron B. | lower_buckeye_fourth_ave_jails@vwhi.org
You can pick whatever day and whatever time you would like to take a meeting into this jail. Requirements are: 2 years of sobriety, 21 years old, 1 year off parole or probation, 36 months need to have elapsed since your last period of incarceration that was a result of a misdemeanor, fill out a 3 part questionnaire, attend a training session, and obtain a letter from your sponsoring agency.
Some people think that if they’ve never gone to jail or prison, they won’t be able to relate. They really want to hear about staying sober!
Just about anyone can take a meeting into a hospital or treatment center. This is where the juice is at!

PHOENIX WEST: August | phoenix_west_prison@vwhi.org
Saturday is visitation and is th eonly day available for meetings so isn’t going quite as well as we had hoped. Chaplain Knox has not been responsive. Doug has been taking in meetings for about 15 years, August was talking to Doug and unfortunately he is no longer taking meetings in. August is working on it.

FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org
Not here

ALHAMBRA: Tony | alhambra_prison@vwhi.org
Made significant progress with new meetings: 1) Sunday night meeting for transitioning inmates. The first meeting was Aug 5 in Echo Unit and was attended by 18-20 inmates. Showed the video A New Freedom. 2) Saturday morning, started on Aug 8th at George unit – female inmates. 4 inmates in attendance. Our Friday night meeting and Saturday afternoon meeting are male inmate meetings. Our volunteer pool is doing a great job covering these meetings. Please announce at your homegroup meetings that we need a female AA volunteer.

JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org
Not here.

LEWIS: Robert | lewis_prison@vwhi.org
Chaplain retired, Chaptain Thomas replaced him – 10 times more peer led meeting than aa meetings being brought in. Only 8 badged volunteers. Used to be 12-15 volunteers. Any that would be interested in taking meetings out to Lewis prison, please reach out to Robert. Two females can bring in a meeting.

FLORENCE: John | florence_prisons@vwhi.org
Includes 1 county, 3 state, 2 federal and 4 private prisons. We have also begun volunteer service at the four private prisons in Eloy. Totals more than 28,000 inmates. Minimum of 42 AA meetings held. At least one outside AA facilitated meeting in every unit. Additional 20 informal meetings held weekly by inmates. All groups are registered at GSO with inmates as GSRs and outside Aas at alternatives. All groups are structured with trusted servants. Last meeting is birthday night where medallions are awarded. Presently 47 badged volunteers with 36 in process.
Back to basics workshops at Eyman Rynning, East and West were held from 18 June to 27 August. Graduation is scheduled for 23 Sept. Coffee, pastries served, and photographs taken. Next workshops are scheduled for Eyman Meadows and Floerence East in mid-Nov.
Meeting schedules at Pinal County Adult Detention Center have been revised.
Closed Circuit recovery material is broadcast daily to all cells from 8am to 10am and 8pm to 1am
A new Spanish group, Nueva Resolucion, has been registered as group #725409 with GSO and meets weekly in Florence/Central unit.
Weekly meetings have also begun at the Red Rock and Eloy Detention Center in Eloy, AZ.
Volunteer appreciation dinner is scheduled for Oct 23rd.
Group conscience meetings, once held the first Sunday of the month at 2pm at the Road to Recovery meeting room have been suspended for the time meeting.
Lit order: 2 Cs B-12; 4 Cs B-15; 2Cs B-17; 3Cs SB-17; 5Cs B-30; 2Cs B-35; 3Cs SB-35; 4 Ea NAV M-81; 75 SRI Meeting Schedules; 20 Area 03 Meeting Schedules

PERRYVILLE: OPEN | perryville_prison@vwhi.org
Nora elected tonight.

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
No update.

BRIDGING THE GAP: Ashley | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
10 hotline calls in August! 5 wanted to be connected with volunteers and they were. Volunteer Workshop on Sept 30 from 1-3pm at Bloopers. First hour is food and fellowship, second hour is training on how to be BTG volunteer. We need help so come and learn!
Next BTG committee meeting is on Sept 27th at 7pm at Hob Nobs on 3rd Ave & McDowell

DISTRICT 08: Aaron B. | district08_liaison@vwhi.org
GSO has an urgent need for AA men to write inmates in English or in Spanish through the Corrections Correspondence Service. GSO has a waiting list of male AA members in prison who are waiting for an outside AA member to write to them. Female AA members in prison can get linked right away, thanks to all the female volunteers who have signed up.
CCS is not a traditional pen pal service that may involve financial support or letters of reference. Tihs service offers the opportunity for AA members on the inside and the outside to share experience, strength, and hope with each other via postal correspondence. GSO only makes th einitial connection, which is a random match between inmates with a drinking problem and outside AA members of the same gender who live in another region or privnce away from that correctional facility.
Some of you may be thinking “I dont write real well..” Well, lets think about this – changes are that there are not a lot of Pulitzer Prize winners in prison!All I need is willingness. “Who has an hour available out of the month to help another alcoholic?”

INTERGROUPS
SPANISH: Guadalupe | hispanic_intergroup@vwhi.org
We have 20 volunteers with active badges, I’m trying to encourage all those volunteers to make use of their badges. The meetings we are bringing is: Estrella every Wednesday from 10:30am to 11:30am with 5 volunteers supporting; Durango finally got covered every Friday from 9am to 10am; Saturdays at Lower Buckeye from 1pm to 4pm doing 2 meetings in 4 different houses. At Lower Buckeye there are about 80 inmates; Estrella about 28; Durango about 40.

AGUA FRIA: George | afi_liaison@vwhi.org
Not here.

EAST VALLEY: Amy | evi_liaison@vwhi.org
Not here.

SALT RIVER: Sandra | sri_liaison@vwhi.org
Not here.

CLOSE: 8:38pm
BIRTHDAYS
RESPONSIBILITY DECLARATION East

Meeting Minutes August 2018

Valleywide Hospitals and Institutions Meeting Minutes
Central Church, A United Methodist Community East Dining Room
1875 North Central Avenue Phoenix Arizona 85004
Website: www.vwhi.org
Wednesday August 8, 2018

Open:
Serenity Prayer @ 7:04 PM
Reading of the 8thTradition
Introduction of the new H&I Home Group Reps WELCOME ALL
*Homegroup reps: Listen for service opportunities that are relevent to your homegroup and bring the opportunities back to your meeting to find people who might be interested in being of service.

Announcement from the Chair: Aaron D. | chairperson@vwhi.org
This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.
Katy chairing for Aaron.
Will be presenting Bid for 2019 Corrections Conference
STEERING COMMITTEE REPORTS:
CO CHAIRPERSON: JJ | co_chairperson@vwhi.org
Katy read JJ report. SRI round up this weekend: Friday Saturday and Sunday. Please announce at your homegroups – H&I is looking for people want to be of service! Area 3 service assembly is Aug 17, 18 and 19 at Arizona Golf Resort at Power and Broadway in Mesa. District 8 is sponsoring 40 members of AA who are interested in finding out what general service is about to attend the assembly that weekend. Lunch is included.

SECRETARY: Katy | secretary@vwhi.org
Skip Minutes till next month.

TREASURER: Dennis | treasurer@vwhi.org
Katy accidentally skipped Dennis!

LITERATURE: Keith | literature@vwhi.org
We have been getting real low on funds. Lots of Big Books and SRI Directions
$2880.40 on Big Books. Order date is August 29th.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org
Stats 623 visited website with last couple of days. Coordinators – let Eric know if you are not getting emails.

TREATMENT COORDINATOR: Tom | treatment_chair@vwhi.org

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org
Not here

SERVICE LIAISON: OPEN | service_liaison@vwhi.org

OLD BUSINESS:
1) Newly elected positions:
• Robert is Lewis Coordinator
• Daniel is Treatment Center Coordinator
• Towers, Durango and Estrella are now one position – Shawna is the coordinator
2) Open positions:
Treatment Center Chair (member of steering committee): this position attends the H&I business meeting on the second Wednesday of every month and the H&I steering committee meeting on the fourth Wednesday of every month. The Treatment Center Chair communicates with the 6 treatment center coordinators (hospitals east, hospitals west, treatment centers, community bridges west, community bridges east, and spanish) to ensure all meetings are chaired, speakers are provided, meetings have literature and helps ensure the message of AA is carried to the confined alcoholic in treatment centers. This position coordinates with the Volunteer Coordinator to help homegroup reps fill service opportunities in treatment centers.

Tom Sobriety Date 2/14/2002
Ivy 6/27/18
Tracey 3/13/18
*Katy called for a vote – Tom is elected.

Awareness Day Chair (member of steering committee): this position attends the H&I business meeting on the second Wednesday of every month and the H&I steering committee meeting on the fourth Wednesday of every month. The Awareness Day Chair is an events coordinator who is responsible for two events per year: Awareness Day in the fall and Awareness Day in the spring. This position will create a committee to help with Awareness Day (with support of the steering committee of course!) and holds an additional monthly meeting for the H&I Awareness Day committee. There are lots of resources for this position.

Patricia stood for position however body did not make motion to overlook sobriety requirements.

Service Liaison (member of steering committee): this position attends the H&I business meeting on the second Wednesday of every month and the H&I steering committee meeting on the fourth Wednesday of every month. This position directs requests from the public to the appropriate H&I chairperson or coordinator. This person mostly deals with emails and phone calls, directing questions and requests to the right person.
Tracey stood. Motion made to elect Tracey by acclimation. Motion carries.
*any old business from the floor?

NEW BUSINESS:
No new business.

COMMITTEE REPORTS:
NOTE:
In even months reports from Hospitals and Treatment will be presented.
In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org
Not present no report

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org
Nothing new but could be in future

TREATMENT CENTERS: Daniel | treatment_centers@vwhi.org
Trying to get a list if you have a Meeting to a Treatment Centers.

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org
Not here

COMMUNITY BRIDGES EAST: Georgia | community_bridges_east@vwhi.org
Marianne from Road to Recovry has been taking Meetings and coordinating literature; has not been able to get a hold of Georgia. Katy spoke to Marianne after meeting, will bring up at Steering Committee.

MCSO: Shawna | mcso_liaison@vwhi.org
Training Dates Tues 21 from 3:30-6:30 PM Lower Buckeye

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org
Visited Bridget Mack put new application for 3 people in which 2 are renewals. Waiting for opening Phoenix West. Waiting on Authorization

DURANGO & TOWERS – ESTELLA: Shawna | durango_jail@vwhi.org or towers_tents_estrella@vwhi.org (not reporting)
LOWER BUCKEYE – 4TH AVENUE: Aaron B. | lower_buckeye_fourth_ave_jails@vwhi.org (not reporting)
PHOENIX WEST: August | phoenix_west_prison@vwhi.org (not reporting)
FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org (not reporting)
ALHAMBRA: Tony | alhambra_prison@vwhi.org (not reporting)
JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org (not reporting)
LEWIS: Robert | lewis_prison@vwhi.org (not reporting)
FLORENCE: John | florence_prisons@vwhi.org (not reporting)
PERRYVILLE: (open) | perryville_prison@vwhi.org (not reporting)
VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org
Not here

BRIDGE THE GAP: Ashley | bridging_the_gap@vwhi.org
BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.
6 calls in July 4 Pre release everything was filled
Head of Tucson Bridge the Gap at last meeting
Workshop from 1-3 on Sun Sep 30 FREE FOOD!!!!
AREA 08: Aaron B. | district08_liaison@vwhi.org
Debbie did report

INTERGROUPS
SPANISH: Guadalupe | hispanic_intergroup@vwhi.org
Robert for Guadalupe H&I Intergroup $1866.17

AGUA FRIA: George | afi_liaison@vwhi.org
35 Anniversary held Sep 22 in Peoria Tickets are available either on line or thru AFI Members
GRAND PRIZE Quilt and Barbecue
Thanksgiving 1:15-3:30 need food donations to support call office or go to aawestphoenix.org
AFI Webstite upgraded
Kay took call from Lauri at Tbird

EAST VALLEY: Amy | evi_liaison@vwhi.org
Payson Round Up
Mesa Round Up
Prescott Round Up Aug 31
Sep 1 at EVI Sponsorship Workshop

SALT RIVER: Sandra | sri_liaison@vwhi.org
Not here

CLOSE:
BIRTHDAYS 8:13 PM Close
RESPONSIBILITY DECLARATION East

Meeting Minutes July 2018

Valleywide Hospitals and Institutions Meeting Minutes

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Website: www.vwhi.org

Wednesday July 11, 2018

Open: 7:11pm

Serenity Prayer

Reading of the 12th Tradition

Introduction of the new H&I Home Group Reps

Chris – Putting God First, Dan – Dr Bob’s Nightmare, Brandon – Cactus Study Group, Kevin – Breakfast Club, Eric – Happy Valley Group, Aiyah (?) – Real Thing, Tom – ?not sure what homegroup?, Hayden – Bill’s Soldiers

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Not here.

If you can’t make it to this meeting, please send reports one to two hours prior to the meeting by texting or email.

SECRETARY: Katy | secretary@vwhi.org

Robert makes motion to approve last month’s minute – Patty seconds. Motion passes.

TREASURER: Dennis | treasurer@vwhi.org

See financial summary for details. Motion to accept the report, motion gets a second. None opposed.

LITERATURE: Keith | literature@vwhi.org

This month we spent $5,293.88 on 700 books, seven Navajo Big Books on CD and other AA Conference approved material. The budget allowed was $5,400. We also bought 100 SRI meeting lists – we ordered 200 but they only had 100. More will be ready next week. Please have your book order in by COB Wednesday July 25th.

AWARENESS DAY:OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org

If you hold a position with H&I, the email server migration is complete. You can’t get new emails until you get on new server – but you can still access your old email. If you use Apple products, you’ll have to open a browser. If you use any other device, you can just reset password. All info is coming in an email soon – or contact Eric.

TREATMENT COORDINATOR: OPEN | treatment_chair@vwhi.org

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Not here, Aaron gaveupdate. Reminder: we still need Lewis Coordinator. Bootsie still wants to have a corrections conference.

SERVICE LIAISON: OPEN | service_liaison@vwhi.org

OLD BUSINESS:

1) Perryville Coordinator open | 2105 N. Citrus Rd. in Goodyear | perryville_prison@vwhi.org

None

2) Service Liaison open (member of steering committee)

None

3) Awareness Day Chair open (member of steering committee)

None

4) Treatment Centers Coordinator open

Daniel standing – does a lot of work with VA hospital – Get Your Spirits Here

Robert makes motion to accept Daniel by acclimation – none opposed

*any old business from the floor?

NEW BUSINESS:

1) Treatment Center Chair (member of steering committee)

None

2) Lewis Coordinator (added during July 11th business meeting)

Robert is standing – Bre makes motion to vote Robert in by acclamation.

3) Robert wants to combine Towers, Durango and Estrella because there are only two meetings in those locations – one English, one Spanish. Robert is willing to take on Lewis Coordinator.

4) Linda makes motion to combine Durango with Towers and Estrella – second by Bre. Motion carries – none opposed.

COMMITTEE REPORTS:

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org (not reporting)

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org (not reporting)

TREATMENT CENTERS: OPEN | treatment_centers@vwhi.org (not reporting)

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org (not reporting)

COMMUNITY BRIDGES EAST: Georgia | community_bridges_east@vwhi.org (not reporting)

MCSO: Shawna | mcso_liaison@vwhi.org

Next training dates for new volunteers: Tuesday 7/17, 3:30 – 6:30pm at Lower Buckeye Jail

August dates are TBD

If you’re applying for a temporary 90-day (renewable) Gate Pass, you do not need to attend the 3 hour training class

AA meetings for the MOSIAC program at the Estrella Support Building

Both male and female volunteers are needed but must meet the following conditions to be eligible:

Chairs must have a current badge for at least 1 year and experienced (on a consistent basis) chairing meetings at the Maricopa County Jails.

All volunteers are required to be scheduled via the MCSO Liaison prior to chairing these meetings per Bridget Mack at MSCO and correction health services.

The additional criteria have been set by MSCO, given VWHI and ‘special considerations’ for volunteers outside these parameters will be denied.

Chairs are needed at Estrella on Wednesdays at 5:30pm.

These women have been keeping this meeting going for many months on a rotatig basis – they need support.

Details for badging, sobriety requirements, voluteer training, etc can be found at vwhi.org.

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org

H&I monthly meeting was yesterday – current balance of ~$1600. They donate $100 for books each month. Hispanic H&I day is October 22nd at a church in Encanto.

Will have a complete report next month but all is well – meetings are still the same.

DURANGO: Robert | durango_jail@vwhi.org

Two people can go in, they are not allowed to have two separate meeting spaces. One meeting, one meeting space. Shawns is taking over this position.

TOWERS – ESTELLA: Shawna | towers_tents_estrella@vwhi.org

Full report was given in MSCO update.

LOWER BUCKEYE – 4TH AVENUE: Aaron B. | lower_buckeye_fourth_ave_jails@vwhi.org

Debbie giving report – can’t keeping chairing jail meetings because he lost his voice but is lucky to have another volunteer who can fill in.

PHOENIX WEST: August | phoenix_west_prison@vwhi.org

Not here.

FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org

Not here.

ALHAMBRA: Tony | alhambra_prison@vwhi.org

Fred filling in – not much to report, all meetings going well. Working with Chaplain Hendersen on starting new meeting on Sundays at 5pm, starting August 5th.

JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org

New meeting starting at Salt River DOC – only one going in now but second one is starting. That hould be started by next meeting.

LEWIS: OPEN | lewis_prison@vwhi.org

Robert – just emailed chaplain to get badged. Texted the elder statesmen that he got the position and should have full report next month.

FLORENCE: John | florence_prisons@vwhi.org

Back to basics workshops began at Eyman Rynning, East and West, on June 18, 2018 and will continue through August 27, 2018. Graduation to follow to which approved visitors will be invited. Certificates will be issued. Inmates speak, coffee and pastries served, event is photographed.

Meetings have resumed at the Eyman/Rynning East Unit, meetings are scheduled to be resumed at Florence/East Unit within a month

Meeting schedules at the Pinal County Adult Detention Center (jail) have recently been substantially revised.

Hollywood actor Danny Trejo addressed the inmates of Florence North Unit on Friday June 29 2018. His second invited presentation.

We have moved our closed-circuit recovery material to ETV channel #35 in preparation for statewide broadcast pending funds available for the purchase of greater bandwidth. Current broadcast hours are every day from 8:00am to 10:00am, and 8pm-1am.

Traditions skits are stafed by the inmates at Florence West in an

PERRYVILLE: (open) | perryville_prison@vwhi.org

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Second month in position – hasn’t done much yet!

***change 602 (not 480)

BRIDGE THE GAP: Ashley | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

PICPC work – carrying the message of AA

Since books didn’t come, bookmarks were handed out

Saturday Sept 29 – tentative date for next volunteer workshop

Filling committee positions – Thursday July 26th – Hob Nobs cafe – 6pm for dinner, 7pm for dinner

AREA 08: Aaron B. | district08_liaison@vwhi.org

Debbie filling in – homegroups reps have stated having written reports makes communicating with home groups much easier. Gets to attend other meetings where written reports are very successful.

INTERGROUPS

SPANISH: Guadalupe | hispanic_intergroup@vwhi.org

Not here

AGUA FRIA: George | afi_liaison@vwhi.org

The AFI newsletter is looking for stories to print. Can be your experience, strength, and hope or service work. Contact newsletter@aawestphoenix.org

AFI’s 35th anniversary event is Sept 22nd at Peoria Community Center 8335 W Jefferson St. Peoria. 2 speakers, $20. Get tickets online at aawestphoenix.org or from AFI members. Fliers available online. We are also looking for raffle items too.

EAST VALLEY: Amy | evi_liaison@vwhi.org

SALT RIVER: Sandra | sri_liaison@vwhi.org

Not here

Marcie – Coordinator for Women’s Salvation Army. Women’s area is expanding – there are lots of opportunities to be of service. See Marcie after the meeting.

CLOSE:

BIRTHDAYS

RESPONSIBILITY DECLARATION East

VWHI Committee Meeting Minutes, Wednesday June 13, 2018

Open: 7:04pm

Serenity Prayer

Reading of the 12th Tradition

Introduction of the new H&I Home Group Reps: Rich – EVI; Tierza – Sunday night big book study; Frank – friday might speaker meeting; Aries – East Mesa; John – mesa alano step by step; Katherine – No Snivleing; Allison – Mid city; Lex – Belano; Allison – West valley recovery

Announcement from the Chair: Aaron D.

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

*Aaron not here – JJ filling in

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ

Has 25 copies of the H&I bylaws, ad hoc committee will be coming together soon

Open service positions – will talk about that in new business

SECRETARY: Katy

Meeting minutes approved from last month – motion carries.

TREASURER: Dennis

Still in process of enhacing treasurer’s report. Making progress. Received another letter from someone in corrections – meeting is up to 30 guys meeting 5 times a week.

Bruce moves to approve treasurer’s report – second, motion carries, no one opposed.

LITERATURE: Keith

$6,170.36 on 830 books, 150 pamphlets and two Navajo Big Books on CD. We fell short $100 of our book budget which was $6200.

We also purchased 200 SRI meeting lists. Please have book orders in by June 27th. July 4th is on a Wednesday this year and we need to get book orders in early for an on time delivery.

AWARENESS DAY: OPEN

WEB SERVANT: Eric F.

Moving servers at the moment (during the meeting). Coordinators, won’t be getting new emails to your inbox after server is moved. When you put in your email and password now, your emial should automatically configure. Not sure exactly how he’s going to distribute new passwords but stay tuned.

TREATMENT COORDINATOR: Eric S.

  • Vogue Recovery – (Treatment Center) Assisted in finding new Chair and Co-Chair – Wed 7pm

Chairperson: Monte J. (901)490-4578 montyj1998@yahoo.com

Co-chair: Ryan F. (480) 667-1166

Reach out for speaker opportunities or attending meeting

  • Connections AZ (Treatment Psychiatric) – Request for AA meetings looking for 3 meetings minimal per week. – 1 meeting fulfilled but need co-chair for Tuesday

Tuesday night 6pm FILLED

Chairperson: Joe M. (602) 904-1498

Co-chair: NEEDED

(2) OPEN MEETING OPPORTUNITIES

Reach out for speaker opportunities or attending meeting time is flexible. Contact Joe or Eric S. Treatment chair.

  • Behavior Health – Needed Chair& Co-Chair (2) locations, requested minimal (1) meeting at each location per week to start

Chair: Sandy P. Sobriety date is 4/18/2015. Home group is the Down Under. Past service: supplies for 2 years. Present service – chairing Wednesday night meeting. H&I group rep.

Steve J. Sobriety date is 12/04/1995. Home group: Down Under. Chairs Wednesday night meetings when I am at H&I meeting!

Maryland Gardens Assisted Living: Need Chair & Co-Chair Central & Maryland ave

CORRECTIONS COORDINATOR: Bootsie

Not here

SERVICE LIAISON: OPEN

OLD BUSINESS:

1) Perryville Coordinator open | 2105 N. Citrus Rd. in Goodyear

No nominations – no one standing

*any old business from the floor? No

NEW BUSINESS:

1) Service Liaison open

2) Awareness Day Chair open

3) Treatment Centers Coordinator open

COMMITTEE REPORTS:

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D.

HOSPITALS WEST: Morgan

Don’t have a corrections call for a few months, hospitals are doing fine

TREATMENT CENTERS: OPEN

COMMUNITY BRIDGES WEST: Matt

Not here

COMMUNITY BRIDGES EAST: Georgia

Not here

MCSO: Shawna

  • Last month – miscommunication between myself & Bridget Mack; please do not contact her to set up one on one training at your convenience; please RSVP for a scheduled orientation
  • Next training date for NEW volunteers – Tuesday, June 19, 3:30PM-6:30PM, Lower Buckeye Jail
  • If you’re applying for a temporary, 90-day (renewable) Gate Pass, you do not need to attend the 3 hour training class
  • AA Mtgs for the MOSAIC program at the Estrella Support Bldg
  • Both male & female volunteers are needed, but must meet the following conditions to be eligible:
  • Chairs must have a current badge for at least 1 year & experienced (on a consistent basis) chairing mtgs at the Maricopa County jails
  • All volunteers are required to be scheduled via the MCSO Liaison prior to chairing these mtgs per Bridget Mack at MCSO & Correctional Health Services
  • The additional criteria have been set by MCSO, given VWHI & ‘special considerations’ for volunteers outside these parameters will be denied
  • Chairs are needed at Estrella on Wednesdays at 5:30pm
    • These women have been keeping this mtg going for many months on a rotating basis – they need support

Detailed info regarding sobriety requirements, volunteer training, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org/volunteers

Contact info: Shawna D.

SPANISH: Salvadore A.

went to taros, person responsible wasn’t there so didn’t have meeting

making his contributions – cottonwood on sunday,

DURANGO: Robert (not reporting)

TOWERS – ESTELLA: Shawna (not reporting)

LOWER BUCKEYE – 4TH AVENUE: Aaron B. (not reporting)

PHOENIX WEST: August (not reporting)

FEDERAL CORRECTIONS: Nancy (not reporting)

ALHAMBRA: Tony (not reporting)

JUVENILE CORRECTIONS: Bre (not reporting)

LEWIS: Nathaniel (not reporting)

FLORENCE: John (not reporting)

PERRYVILLE: (open) (not reporting)

VOLUNTEER COORDINATOR: Laura

Not here – Dennis said she has nothing to report and will be here next month

BRIDGE THE GAP: Ashley

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

Bookmarks and literature available – not too many calls this month but still important. Maricopa Rentry Center – simliar program to Mosiac program, durations vary. 6 meetings a week, Sunday – Friday. Speaker meetings on Friday and Tuesday nights at 7:30pm, last for one hour to one and a half hours – could use speakers for men’s meeting. Both men and women can speak.

If you’re interested in being a part of BTG committee – last Thursday of the month June 28th, 7pm at Hob Nobs Cafe

***DISTRICT 08: Aaron B.

Attended BTG meeting – small but important service opportunity.

INTERGROUPS

SPANISH: Guadalupe

Alejandra filling in – 11 spanish AA volunteers with badges. 3 jails open with meetings: Durango, Fridays from 9a-10am. Estrella – wevery wednesday from 10:30a-11:30a. 21 inmates this past month. Lower bcukeye, 1p-4p, 4 cells. When there is no volunteers – meetings are chaired in the tunnel. NEED VOLUNTEERS –

Sponsor letters have been sent

AGUA FRIA: George

35th AFI anniversary will be at Peoria Community Center – Saturday Sept 22, tickets will be available in July. Aawestphoenix.org . No flyers yet.

Saturday July 7th – next group inventory – 2pm faciliated by Carl M.

New life community church is under construction – July 15th meeting will be held in the student center – financially in the black, group contributions have been up.

EAST VALLEY: Amy

August 4th is the Bowl-o-thon, 2115 e southern ave, $20 includes shoes, contact evi office or rep for tickets.

July 6th – 3rd annual womens conferecne – 1500 e state route 69

July 7th – at 10a evi sponsorship workshop

Lewis canyon campout – evi website for more information – rim drive

payson round up aug 24 -26 – slim jim camp site in forest lake.

Prescott shoe string round aug 31 – sept 2, prescott resort and conferece center lake havasu … 1744 lake havasu city

SALT RIVER: Sandra

Office manager is stepping down, new person was voted in: Cindy. Great service background. Round up – flyers are out! Will bring more next month. On SRI website – Pointe Tapatio Cliff – Aug 10-12. Alanon and AA. $89/night for hotel. You can make reservations now. Rate is good 3 days before and after conference. Hospitality room will be available – can bring in food and drink. 35 registrations already in, $85/each, $65/banquets,

Really need help on phones! Phones can be transferred to your home – two positions open during the week on tuesday and thursday. Grapevine challenge going on – can get it on your phone. Area assembly is in august (17 and 19), az golf resort in mesa

**Announcements

Eric – june 29 and 30, friday 6-9, saturday 9-5, north scottsdale united methodist church – ron and ralph w – big book experience

Tierza – district 08 – july 14th speaker meeting – GIT – drunks like us – people at area posotions sharing their experience strenth and hope, 7pm and 8pm. Treatament and accessible coordinators open. Tuesday at 5:30 in paradise valley.

Eric – still working on migration

CLOSE:

BIRTHDAYS

RESPONSIBILITY DECLARATION

Meeting Minutes June 2018

Valleywide Hospitals and Institutions Meeting Agenda

Central Church, A United Methodist Community East Dining Room

1875 North Central Avenue Phoenix Arizona 85004

Website: www.vwhi.org | PO BOX 80126, Phoenix, 85060

Wednesday June 13, 2018

Open: 7:04pm

Serenity Prayer

Reading of the 12th Tradition

Introduction of the new H&I Home Group Reps: Rich – EVI; Tierza – Sunday night big book study; Frank – friday might speaker meeting; Aries – East Mesa; John – mesa alano step by step; Katherine – No Snivleing; Allison – Mid city; Lex – Belano; Allison – West valley recovery

Announcement from the Chair: Aaron D. | chairperson@vwhi.org

This Valleywide H&I Monthly Business Meeting is different than meetings that we find in the AA Meetings Lists and Directories. Typical AA meetings are scheduled to last one hour. Business meetings are conducted by committees adn we typically meet until the business is done. Please realize that the purpose of our Steering Committee is to focus on what ways we might conduct pertinent business in an effecient manner.

*Aaron not here – JJ filling in

STEERING COMMITTEE REPORTS:

CO CHAIRPERSON: JJ | co_chairperson@vwhi.org

Has 25 copies of the H&I bylaws, ad hoc committee will be coming together soon

Open service positions – will talk about that in new business

SECRETARY: Katy | secretary@vwhi.org

Meeting minutes approved from last month – motion carries.

TREASURER: Dennis | treasurer@vwhi.org

Still in process of enhacing treasurer’s report. Making progress. Received another letter from someone in corrections – meeting is up to 30 guys meeting 5 times a week.

Bruce moves to approve treasurer’s report – second, motion carries, no one opposed.

LITERATURE: Keith | literature@vwhi.org

$6,170.36 on 830 books, 150 pamphlets and two Navajo Big Books on CD. We fell short $100 of our book budget which was $6200.

We also purchased 200 SRI meeting lists. Please have book orders in by June 27th. July 4th is on a Wednesday this year and we need to get book orders in early for an on time delivery.

AWARENESS DAY: OPEN | awareness_day@vwhi.org

WEB SERVANT: Eric F. | webservant@vwhi.org

Moving servers at the moment (during the meeting). Coordinators, won’t be getting new emails to your inbox after server is moved. When you put in your email and password now, your emial should automatically configure. Not sure exactly how he’s going to distribute new passwords but stay tuned.

TREATMENT COORDINATOR: Eric S. | treatment_chair@vwhi.org

  • Vogue Recovery – (Treatment Center) Assisted in finding new Chair and Co-Chair – Wed 7pm

Chairperson: Monte J.

Co-chair: Ryan F.

Reach out for speaker opportunities or attending meeting

  • Connections AZ (Treatment Psychiatric) – Request for AA meetings looking for 3 meetings minimal per week. – 1 meeting fulfilled but need co-chair for Tuesday

Tuesday night 6pm FILLED

Chairperson: Joe M.

Co-chair: NEEDED

(2) OPEN MEETING OPPORTUNITIES

Reach out for speaker opportunities or attending meeting time is flexible. Contact Joe or Eric S. Treatment chair.

  • Behavior Health – Needed Chair& Co-Chair (2) locations, requested minimal (1) meeting at each location per week to start

3901 West Encanto Blvd in Phoenix.

Chair: Sandy P. Sobriety date is 4/18/2015. Home group is the Down Under. Past service: supplies for 2 years. Present service – chairing Wednesday night meeting. H&I group rep.

Steve J. Sobriety date is 12/04/1995. Home group: Down Under. Chairs Wednesday night meetings when I am at H&I meeting!

Maryland Gardens Assisted Living: Need Chair & Co-Chair Central & Maryland ave

31 W Maryland Ave, Phoenix, AZ 85013

CORRECTIONS COORDINATOR: Bootsie | corrections_coordinator@vwhi.org

Not here

SERVICE LIAISON: OPEN | service_liaison@vwhi.org

OLD BUSINESS:

1) Perryville Coordinator open | 2105 N. Citrus Rd. in Goodyear | perryville_prison@vwhi.org

No nominations – no one standing

*any old business from the floor? No

NEW BUSINESS:

1) Service Liaison open

2) Awareness Day Chair open

3) Treatment Centers Coordinator open

COMMITTEE REPORTS:

NOTE:

In even months reports from Hospitals and Treatment will be presented.

In odd Months Corrections and Prisons will present their reports.

HOSPITALS EAST: Aaron D. | hospitals_east@vwhi.org

HOSPITALS WEST: Morgan | hospitals_west@vwhi.org

Don’t have a corrections call for a few months, hospitals are doing fine

TREATMENT CENTERS: OPEN | treatment_centers@vwhi.org

COMMUNITY BRIDGES WEST: Matt | community_bridges_west@vwhi.org

Not here

COMMUNITY BRIDGES EAST: Georgia | community_bridges_east@vwhi.org

Not here

MCSO: Shawna | mcso_liaison@vwhi.org

  • Last month – miscommunication between myself & Bridget Mack; please do not contact her to set up one on one training at your convenience; please RSVP for a scheduled orientation
  • Next training date for NEW volunteers – Tuesday, June 19, 3:30PM-6:30PM, Lower Buckeye Jail
  • If you’re applying for a temporary, 90-day (renewable) Gate Pass, you do not need to attend the 3 hour training class
  • AA Mtgs for the MOSAIC program at the Estrella Support Bldg
  • Both male & female volunteers are needed, but must meet the following conditions to be eligible:
  • Chairs must have a current badge for at least 1 year & experienced (on a consistent basis) chairing mtgs at the Maricopa County jails
  • All volunteers are required to be scheduled via the MCSO Liaison prior to chairing these mtgs per Bridget Mack at MCSO & Correctional Health Services
  • The additional criteria have been set by MCSO, given VWHI & ‘special considerations’ for volunteers outside these parameters will be denied
  • Chairs are needed at Estrella on Wednesdays at 5:30pm
    • These women have been keeping this mtg going for many months on a rotating basis – they need support

Detailed info regarding sobriety requirements, volunteer training, current mtgs at each jail, & qualifications for mosaic mtgs are all located on website: vwhi.org/volunteers

Contact info: Shawna D. – mcso_liaison@vwhi.org

SPANISH: Salvadore A. | spanish_coordinator@vwhi.org

went to taros, person repsonsible wasnt there so didn’t have meeting

making his contributions – cottonwood on sunday,

DURANGO: Robert | durango_jail@vwhi.org (not reporting)

TOWERS – ESTELLA: Shawna | towers_tents_estrella@vwhi.org (not reporting)

LOWER BUCKEYE – 4TH AVENUE: Aaron B. | lower_buckeye_fourth_ave_jails@vwhi.org (not reporting)

PHOENIX WEST: August | phoenix_west_prison@vwhi.org (not reporting)

FEDERAL CORRECTIONS: Nancy | federal_corrections@vwhi.org (not reporting)

ALHAMBRA: Tony | alhambra_prison@vwhi.org (not reporting)

JUVENILE CORRECTIONS: Bre | juvenile_corrections@vwhi.org (not reporting)

LEWIS: Nathaniel | lewis_prison@vwhi.org (not reporting)

FLORENCE: John | florence_prisons@vwhi.org (not reporting)

PERRYVILLE: (open) | perryville_prison@vwhi.org (not reporting)

VOLUNTEER COORDINATOR: Laura | newcomer_liaison@vwhi.org

Not here – Dennis said she has nothing to report and will be here next month

BRIDGE THE GAP: Ashley | bridging_the_gap@vwhi.org

BTG connects people just leaving institutions with active members of AA who can take them to meetings within the first 48 hours.

Bookmarks and literature available – not too many calls this month but still important. Maricopa Rentry Center – simliar program to Mosiac program, durations vary. 6 meetings a week, Sunday – Friday. Speaker meetings on Friday and Tuesday nights at 7:30pm, last for one hour to one and a half hours – could use speakers for men’s meeting. Both men and women can speak.

If you’re interested in being a part of BTG committee – last Thursday of the month June 28th, 7pm at Hob Nobs Cafe

***DISTRICT 08: Aaron B. | district08_liaison@vwhi.org

Attended BTG meeting – small but important service opportunity.

INTERGROUPS

SPANISH: Guadalupe | hispanic_intergroup@vwhi.org

Alejandra filling in – 11 spanish AA volunteers with badges. 3 jails open with meetings: Durango, Fridays from 9a-10am. Estrella – wevery wednesday from 10:30a-11:30a. 21 inmates this past month. Lower bcukeye, 1p-4p, 4 cells. When there is no volunteers – meetings are chaired in the tunnel. NEED VOLUNTEERS –

Sponsor letters have been sent

AGUA FRIA: George | afi_liaison@vwhi.org

35th AFI anniversary will be at Peoria Community Center – Saturday Sept 22, tickets will be available in July. Aawestphoenix.org . No flyers yet.

Saturday July 7th – next group inventory – 2pm faciliated by Carl M.

New life community church is under construction – July 15th meeting will be held in the student center – financially in the black, group contributions have been up.

EAST VALLEY: Amy | evi_liaison@vwhi.org

August 4th is the Bowlothon, 2115 e southern ave, $20 includes shoes, contact evi office or rep for tickets.

July 6th – 3rd annual womens conferecne – 1500 e state route 69

July 7th – at 10a evi sponsorship workshop

Lewis canyon campout – evi website for more information – rim drive

payson round up aug 24 -26 – slim jim camp site in forest lake.

Prescott shoe string round aug 31 – sept 2, prescott resort and conferece center

lake havasu … 1744 lake havasu city

SALT RIVER: Sandra | sri_liaison@vwhi.org

Office manager is stepping down, new person was voted in: Cindy. Great service background. ROUnd up – flyers are out! Will bring more next month. On SRI website – Pointe Tapatio Cliff – Aug 10-12. Alanon and AA. $89/night for hotel. You can make reservations now. Rate is good 3 days before and after conference. Hospitality room will be available – can bring in food and drink. 35 registrations already in, $85/each, $65/banquets,

Really need help on phones! Phones can be transferred to your home – two positions open during the week on tuesday and thursday. Grapevine challenge going on – can get it on your phone. Area assembly is in august (17 and 19), az golf resort in mesa

**Announcements

Eric – june 29 and 30, friday 6-9, saturday 9-5, north Scottsdale united methodist church – ron and ralph w – big book experience

Tierza – district 08 – july 14th speaker meeting – GIT – drunks like us – people at area positions sharing their experience strenth and hope, 7pm and 8pm. Treatment and accessible coordinators open. Tuesday at 5:30 in paradise valley.

Eric – still working on migration

CLOSE:

BIRTHDAYS

RESPONSIBILITY DECLARATION

Intro and instructions for new homegroup folks

clear explanation of what’s expected of committee/chair position

how to communicate service commitments

how to take roll of homegroup members

how to do nominations

H&I Meeting Minutes August 2014

 

 

Hospitals and Institutes Minutes

Bill Wilson Hall

 2707 E Van Buren St. Phoenix, AZ

Wed 8/13/2014 at 7:00 PM

VWHI.ORG

 

Nicole opened the meeting at 7:00 PM with a Moment of Silence followed by the Serenity Prayer.

Robert read the 8th Tradition Long form.

 

Remarks from the Chair: Nicole said that we have created a Feedback Questionnaire that we are requesting for the Reps to take them to their home groups and give us there feedback. Reminder that if you want to be on the agenda when possible to contact the Steering Committee through e-mail before the 7:00 PM on the first Wednesday of each month. If you have feedback for us please let us know. Everyone is welcome and encourage to attend the Steering Committee however participation is limited to committee members. The past year H&I had an ad hoc committee to review what we were doing and what or how we could improve. Upon the Steering Committee reviewing those suggestions we will then present them to the body of H&I for review. One of the things that was suggested when we present the budget for 2015 that we will also include Bridge the Gap and this was voted on and approved.

 

Secretary Report: Tracey said that the minutes are on the back table. She also said that the sign in sheet is on the back table please confirm that everything is correct. Tracey thanked Ed for doing the Minutes in her absence at the last Meeting. The Minutes were approved.

 

Co-Chair Report: Robert said that when you are unable to attend to please let Robert know what your report is and he will share it you would like.

 

Treasurer’s Report: Ian presented his report.

Balance forward

$1,758.79

Income

 

Group Contributions of

$7,394.74

Business Meeting Collections

$55.70

Income Total

$7,450.44

Balance After Income

$9,209.23

Expenses

 

U-Haul Storage Unit

($148.72)

Printing

($5.51)

Bridge the Gap Funding (From
Committee meeting can)

($142.35)

Total Expenses

($296.58)

Ending Balance

$8,912.65

 

The Treasurer’s Report was approved.

 Jamboree: Jim said that so far so good. We have a place, time, date, format and plan. KEY POINT for next line …book for meal. We need more people and home group support for the jamboree committee. Meal, Raffle, Donations, Etc. The purpose is for awareness coordinators should be there. Tomorrow we meet at the Fiesta Ramada at Kiwanis at 5:30pm

Literature: Aaron said that if you did not receive a copy of his report will also be on the Website.

The General Service Conference approved literature are organized into piles at the back of the room is for the various Valley wide H&I Coordinators to distribute to the various hospitals, treatment centers, jails, and prisons throughout the Valley to the confined Alcoholics. If you chair an Alcoholics Anonymous you will coordinate with your respective coordinator to get books inside.

Used and new Grapevine issues can be donated by home groups and will go to confined alcoholics.

Since we make a literature order every other month for 2 months of distribution I had the breakdown of the money spent on the literature on last month’s report. It is available online at www.vwhi.org if you were not here last month to get a hard copy. This month’s report will show you an example of where the literature if being distrusted. In keeping with the 6th Tradition we will not list the names of the hospitals, treatment center, and institutions we send books into.  For the months of June and July (time between Valleywide H&I monthly meetings) literature went to:


Hospitals and treatment centers:

Big Book                    31 cases        = 620 books
12X12                         12 cases        = 240 books
Pocket Big Book      1 cases           =  40 books
As Bill See It             1 cases          =  20 books
SRI Meeting Lists                             = 530 lists
Area Meeting Lists                           = 124 lists

Jails and Prisons:

Big Book                    12 cases        = 240 books
12X12                         10 cases        = 200 books
Pocket Big Book      1 case             = 40 books
Spanish Big Book    2 cases          = 40 books
Spanish 12X12        2 cases          = 40 books
AA in Prison             2 cases          = 40 books
Daily Reflections     1 case            = 40 books
Area Meeting Lists                           = 30 lists

Math for money distributed through literature distribution:

860     Big Books                  $6.23 each = $5357.80
220     12X12                        $5.74 each = $2525.60
80       Pocket BBs               $3.28 each = $  262.40
80       Spanish Big Books  $6.23 each = $  498.40
80       Spanish 12X12                    $5.75 each = $  459.20
40        AA in Prison             $1.58 each = $  74.00
20        As Bill See It             $6.23 each = $  124.60
40        Daily Reflections     $6.77 each = $  270.80
530     SRI Meeting Books  $1.00 each = $ 5.30.00
154     Area Meeting Books            $1.25 each = $    192.50

TOTAL = $10295.30

Additionally, 120 meeting lists were used to pay for rent for the two monthly meetings totaling $120.00 

 

Webservant:
Dan not present however he sent a text to Nicole that said that the e-mails were broken however they are now fixed. He also said that he updated the front page of the website.

 

 

 

 

 

 

Coordinator Reports

East Valley Coordinator: Aaron said that all meetings are covered that he knows about and are going good. He is still working on trying
to add meetings to facilities. Not a lot of progress but he is working on it. He said that one of his chairs at Aurora would like to find someone who could maybe help her out one or two Mondays if interested please let Aaron know.

 

Hospitals West: Lydia said that all is good however she is looking for someone to do a Meeting at Banner Thunderbird on Wednesdays at 6:00 PM.

 

Treatment Center: Phil said that all meeting are currently filled.

 

Community Bridges East: Georgia going good.

 

Community Bridges West: Tom said the meeting on August 4th was cancelled however appears as though the Monday night meeting is still going on.

 

MCSO: Ed not present and no report.

 

SPANISH Intergroup: Santa said that they have 20 meetings this month that was attended by 6 volunteers there are 10. Inmates the prisons are being visited. Durango is meeting on Sundays at 11 AM the meetings are being held at cells D1, D2, D4, 0-5 D6 and D7.  At the Lower Buckeye facility they are meeting on Saturday at 1:00 PM in M-1 and M-2. Special that’s to Craig for the Phoenix West Application.

 

SPANISH HNI Meeting Coordinator: This position is currently open.

 

Durango:
Frank said this this is a County Men only facility which is located at 3225 W Gibson Lane in Phoenix. The cross streets are 35 Avenue and Buckeye. There are eight buildings that we can go into daily almost at any given time especially during the day. One year sobriety required to be badged and the process takes about a month.  They need support.

 

Towers/Tents/Estrella: John said that it is going good.

 

Lower Buckeye/4th Ave: John said that he has an opening on Tuesday night however nothing else to report.

 

Phoenix West: This position is currently open.

 

Federal: Dee said the Ex-Offenders may be approved to serve as a volunteer but in addition to the guideline for training and background and investigations the individual steps must be completed: Documented period of at least three years of crime-free conduct after release or a favorable report upon completion of probation or parole; Documentation of current employment or academic status;fully completed OF-612 or resume.

 

Alhambra: Bret said that the facility prefers that you have 3 years of sobriety however depending on criminal records 2 years might be eligible. If individuals would like to volunteer Brett is going to need to have the volunteers name and phone #’s and he will pass them on to QA. Person at Alhambra and will contact them. Badging will take a while as it is a first come first serve process.

 Juvenile: Shelby not present no report.

 

Lewis: Myia said that they have 12 individuals getting badged. They have 71 meetings with in the facility and they are reaching 2/3 of the population. Warden has agreed to allow house meetings with in the facility. She is looking for a Co-Chair if someone would be interested. The badging process is going slow.

 

Florence/Eyman-Cook: Martin for John said a minimum of twenty two meeting per week are being held. Four are new since the last H&I meeting. They have 36 volunteers who are badged and 30 more are in the process. A meeting was held with Director Ryan wherein the following proposals were made:

·         Set the minimum drug and alcohol abstinence requirement for three years.

·         Retain five year minimum “off paper” requirement.

·         Waive references.

·         Continue to have HR personal not chaplains process badging.

·         Allow Spanish-only speakers to be badged.

·         Give AIMS credit for AA meeting attendance.

·         Encourage private prison under state contract to provide badges with less hassle.

The Director has agreed to seriously consider all proposals.

 

Perryville: Cille said that they have 25 volunteers and several in process. They are still serving 6 units with AA meetings. They have started a new AA meeting on Saturdays at the Piestewa unit and had a great attendance at the first meeting. They are still short on volunteers because of illness, surgeries, vacations and snow birds however they are making it through. If someone is interested in
getting badged or guest speaking please contact her through the VWHI.org website.

 

Bridge the Gap: Jeff said that they meet on the 4th Thursday of each month which will be August 29th at Denny’s on 35 Ave and Bethany Home Rd. The meeting starts at 7:30 PM however come to eat before at 6:00 PM. He also said that total contacts from January to June
were 226 contacts and 26 of them were outside the Maricopa County and 6 of them were outside the state. All requests were followed upon.  He said that they have $391.07 currently in the bank. There is a Financial Report on the back table. The BTG workshop is scheduled for Saturday Sept 6 at Gilbert Presbyterian Church 235 E Guadalupe Rd Gilbert, AZ 85234 from 10-1.

 

SRI: Hector said that the Summer Round Up was successful.

 

Agua Fria:  Bret said that the 2014 AZ State Convention will be held 9/12-9/14 at the Sheraton Crescent Hotel. The 2014 AFI Anniversary will be held on 9/27/14 at the Peoria Community Center 8335 West Jefferson Street. 2014 AFI Thanksgiving Alcathon will be held on 11/27/14 at Crossroads West 7523 North 35 Avenue.

 

EVI: Ed not present no report.

 

OLD BUSINESS:

We have an opening for the Spanish Intergroup Liaison position.

Bridge the Gap will be incorporated with H&I Budget for next year.

There was no old business from the floor.

 

NEW BUSINESS:

The Maricopa County Juvenile is requesting some females to be back up for this facility.

There was no new business from the floor.

 

We went around the room for asking for birthdays and at 7:55 PM we closed the meeting with the Responsibility Pledge.

 

Yours in Service

 

Tracey J M

H&I Meeting Minutes March 2014

Hospitals and Institutes Minutes

Bill Wilson Hall 2707 E Van Buren St. Phoenix, AZ

Wed 3/12 at 7:00 PM

VWHI.ORG

 

Nicole opened the meeting at 7:00 PM with a Moment of Silence followed by the Serenity Prayer.

Robert read the 3rd Tradition Long form.

 Remarks from the Chair: Nicole thanked everyone for their continued support.  There will be a Newcomer Orientation at the end of the meeting for all of you that are new.

Discussion will be 3-5 minutes with a timer to keep it simple.

We are requesting that you send an e-mail to the Steering Committee before the first Tuesday of each month for items that you are requesting the Steering Committee to cover in the H&I Steering Committee Meeting. The Steering Committee is working on getting evaluation forms from the Intergroup.

The H&I FUNdraiser for April have been cancelled.

 Secretary Report: Tracey said that the report is on the back table. She also said that if you’re wishing to carry on a separate conversation if you could do so please outside as it is very distracting and hard to hear. She requested that everyone please speak up so that she can hear what is being said on the floor and that when motioning to please use your name so she can get it correctly in the minutes. She also said that the sign in sheet is on the back table and please check in for your attendance. John made the motion to accept the Secretary’s Report and Tom 2nd it and the report was accepted.

 Treasurer’s Report: Ian presented his report. It is also located on the Website under resources. Ed made the motion to accept the Treasurer’s Report and Ceil 2nd it and the report was accepted.

 REPORTS

Jamboree: Abby one again the event is cancelled for April and hoping to be able to have the event in October.

 Literature: Aaron said that he made 60 reports and his report will also be on the Website. We want to confirm that the books are going to the Coordinators and we will be implanting a method to be able to track the Literature both going in and out for H&I.

 East Valley Coordinator: Aaron said that all is good at this time. He is in the process of contacting all locations to see what is needed for assistance.

 Hospitals West: Lydia said that at St. Luke’s Hospitals Units 3&4 probably on Sunday afternoon are looking to add more meetings. She also said that there is a new meeting starting at Good Sam on Saturdays at 7:00 PM.

 Treatment Center: Phil said that we had a request for a new meeting request at Harbor Center in LaVene.

 Community Bridges East: Georgia sent in a message stating that all of her meetings are being covered.

 Community Bridges West: Turiya said that all is going good.

Durango: Lydia said that she will continue to full fill this position till it is filled. She said that they had books recently and will follow up shortly to make sure that they don’t need any books.

 Towers/Tents/ Estrella: John said that everything is good.  He said that he is still interested in having someone take over his position.

 

Federal: Dee said that they need Women for this location. Badging process is currently taking 1-2 months.

 

Florence: John presented a report in which he reported that there are 15 major sites at the Florence/Eyman Complex (10 State, 3 Private, 1 County, and 1 Federal) most with multiple yards or pods. They hold meetings in 8 of the 15 sites and have roughly 20 volunteers holding a total if 17 meetings per week. The goal is to serve all sites and units with more meeting per week and many volunteers roughly four times as many. John meet with all the wardens and directors throughout the Complex to get aquatinted, review policies and to request streamlining the badging process. These are some of the most significant results:

Warden at Florence is going to ask to have reference checking eliminated from the Badge application process.

Warden from Eyman will approved badges for all applicants immediately upon completion for application forms and consents, online training, successful TB test, finger printing and photographing successful random drug test, and passage of criminal background check. Telephone contact of references will be allowed to proceed at its own pace (unless it is eliminated courtesy of Warden Hetmer and will have the effect of cancelling a badge only if something egregious is found in the reference check. Every unit at Florence/Eyman will be made accessible to us for holding AA meetings.

Both men and women will be allowed to hold meeting in all units of both complexes through women will not be escorted nor taken to meetings in the higher security level units.

 Lower Buckeye/4th Ave: John said that he has a few leads to cover for Lower Buckeye Jail otherwise things are going good.

 Phoenix West: Craig Not present no report.

 Alhambra: Open

 Juvenile: Open

 Lewis: Bob for Myia said that the #’s remain the same. She is looking to rotate out. This is a Women’s Prison.

 Perryville: Cille said that they have 21 volunteers now badged. They have 5 units that have meetings a week on Tuesday, Wednesday, Thursday, and Friday and the meetings are all being held in the evening. They currently have 3 new volunteers. 3-4 are in the badging process. They have lots of guest speakers. They have to have 3 years of sobriety for badging and 1 year of sobriety for guest speaking.

 Bridge the Gap: Open

 Ad Hoc: Bob presented his report stating that through the Group Inventory that there was a Ad Hoc Committee was formed to review and give suggestions coming from the Inventory in six areas which were by-Laws, Education, Finance, Literature, Membership, and Education. The Ad Hock Committee meets every month from August 26, 2013 to February 24, 2014 with the exception of December. It is the recommendation of this committee put forth a motion to dissolve the Ad Hoc committee which was done. A Huge thank you on behalf of the H&I body that worked on this Committee.

 MSO: Ed said that he is working with the Sherif’s office for clearing badges however it is a three step process. That he re wrote the letters and have submitted them to Mrs. Anderson for approval.

 SPANISH: Santa said that they have 6 meetings every week. She said that they are in need of volunteers.

 SRI: Hector said that planning meeting for both Anniversary and Round Up are forming.

 EVI: Ed said that they have some upcoming events and the fliers are on the back table.

 OLD BUSINESS: We have open positions that we need to fill. The job description and sobriety requirements are in the Valleywide Hospitals and Institutions Bylaws. They Coordinator positions that we have open are Durango, Alhambra, and Juvenile.

 The meeting was closed at 8:45 PM with the Responsibility Pledge.

 Yours in Service

 Tracey J M

H&I Meeting Minutes April 2014

Hospitals and Institutes Minutes

Bill Wilson Hall

 2707 E Van Buren St. Phoenix, AZ

Wed 4/9 at 7:00 PM

VWHI.ORG

Nicole opened the meeting at 6:59 PM with a Moment of Silence followed by the Serenity Prayer.

Robert read the 4rd Tradition Long form.

Remarks from the Chair: Nicole said that as always we want to hear from you how we are doing. If you have feedback for us PLEASE let us know what that is.

Co-Chair Report: Robert said that he didn’t have a lot however if you are a New Member attending the meeting for the first time please see Heather and or Marylyn after the meeting. He also said that next month we will have a questionnaire that we are going to ask you to take back to your home groups regarding how H&I is doing.

Secretary Report: Tracey said that the minutes are on the back table. She also said that the sign in sheet is on the back table please confirm that everything is correct. Shelby motioned to accept the minutes. Georgia seconded it and the minutes were accepted.

Treasurer’s Report: Ian presented his report.

 

Balance forward

$3,697.47

Income

 

Group Contributions of

$7,217.53

Individual Contributions of

$8.00

Business Meeting Collections

$81.00

Jamboree Fundraising

$185.00

Income Total

7, 491.53

Balance After Income

$11, 189.00

Expenses

Literature

0

Meeting Lists

($775.00)

P.O. Boxes 80126 & 85185 thru Dec 2014

0

Desert View Insurance Policy Term 3/15/2014 – 4/15/2015

0

U-Haul Storage Unit

($143.59)

Committee Meeting Room Rent

0

Supplies

0

Printing

($73.72)

Jamboree

($388.62)

Bridging the Gap Funding (From committee meeting can)

0

Check Return/Bank Fee

($12.00)

Total Expenses

($1,392.93)

Ending Balance

$9,767.07

Ian also said that the report will be posted under resources on the Website however at this time it is not been posted. Shelby moved to accept the Treasure’s Report and Georgia seconded it and the Treasurers Report was passed.

Jamboree: Abby said that we will be holding a H&I Monthly big Book Drive at every H&I Business Meeting. What we are looking for are new and used Bog Books or any 12 Step literature that can be taken into treatment centers or jails. She handed out fliers also requesting that the reps take them back to their groups. She also said that she has green arm bands left from the FUNdraiser that we cannot sale but instead request a donation.

Literature: Aaron said that if you did not receive a copy of his report will also be on the Website.

The General Service Conference approved literature are organized into piles at the back of the room is for the various Valley wide H&I Coordinators to distribute to the various hospitals, treatment centers, jails, and prisons throughout the Valley to the confined Alcoholics. If you chair an Alcoholics Anonymous you will coordinate with your respective coordinator to get books inside.

Used and new Grapevine issues can be donated by home groups and will go to confined alcoholics.

Aaron will make literature orders every 2 months and distribute up to ½ of the literature available in an attempt to ensure literature will be available for distribution to the Valley wide H&I Coordinators each month. Last month we spent $13976.40 purchasing books from the General Service Office in New York (GSO).

English

54 cases

1080

Big Books

$6.23 each

=

$6,728.40

20 cases

400

12×12

$5.74

=

$2,296.00

10 cases

400

Pocket BB

$3.28

=

$1,312.00

Spanish

20 cases

400

Big Books

$6.23 each

=

$2,492.00

10 cases

200

12×12

$5.74 each

=

$1,148.00

Total spent

on literature

from GSO

=

$13,976.40

 

For this month we spent 400 on meeting lists from SRI and 375 on meetings lists from Arizona Area. The Arizona meeting lists may be helpful to those in prisons or treatment centers that will be going to places other than the greater Phoenix area.

Last month the coordinator’s helped by signing for the books they picked up. Basically they signed a receipt. We will continue this form of accountability. This month the Valley wide H&I Steering Committee has requested an additional form to be maintained through the cooperation of the various coordinators in order to track exactly where the literature is going. The new literature tracking form will be sent home with them to fill out during the month and return at the next meeting. We are interested in being able to account for where the books are going. We are requesting everyone’s cooperation in this.

Next month Aaron is looking to possibly ordering AA in Prison & Daily Reflections.

 

 

 

 

 

Reports

Webservant: Dan said that all is going good. He encouraged everyone to check out the Resource portion of the web site as this where the reports are.

East Valley Coordinator: Aaron said that Aurora Behavioral is looking for a Sunday Night Chairperson. He is still waiting to meet with Banner Scottsdale about new meetings and other issues. He is also working on figuring out exactly how many meeting are going on in the East Valley.

Hospitals West: Lydia not present hence no report.

Treatment Center: Phil said that last month there was a request for a new meeting request at Harbor Center in LaVene and at this time there is no one that has come forward to take this meeting. Also on Saturday night at Circle of City there is an opening however for this particular meeting you must have a vehicle.

Community Bridges East: Georgia said that all is good. There had been a request for an additional meeting and this has happened.

Community Bridges West: Turiya said that all is going good. She said that all was going good. She said that it is hard to keep track of the meeting going in but she believes that there are 6-8 meetings a week.

Durango: Lydia not present no report.

Towers/Tents/ Estrella: Robert said that he got a message from John that meetings are going in and all is okay otherwise no report.

Florence: John presented a report which is:

Statistics

21 unites at the Florence/Eyman Complex (15 State, 4 Private, 1 County, 1 Federal) with multiple yards and pods.  Meetings are held in 10 of the 21 units. 19 volunteers, 17 meetings per week. Our goal is to serve all units with more meetings per week and more volunteers per meetings preferably four times as many.

Badging

We had 19 badged volunteers going into the month, 6 new volunteers have been added and 18 applications are in process. 14 gate passes have been issued and all those have applied for badging. Several DOC badged volunteers have also applied for private facility badges.

Badging of Spanish only volunteers has been denied.

Meetings

One Florence West Spanish –speaking meetings has been added to our commitment.

Female volunteers have been taken into one state male unit and one private mixed gender unit. There are firsts.

Federal: Dee said that they need your support at this Federal Women’s Prison at I-17 & Carefree Highway. They meet on Mondays from 6-7 PM and you must have minimum of 5 years sobriety.

Lower Buckeye/4th Ave: John said that he has a few leads to cover for Lower Buckeye Jail otherwise things are going good. For Maricopa County badges that have not attended a mandatory training there is a session is coming up soon if you cannot attend this then you have to contact Lynn Armstrong to arrange a training session this is a must and there has to be 100% completion.

Phoenix West: Craig Not present no report.

Alhambra: Open

Juvenile: Open

Lewis: Barbara for Myia presented her report. Miss you all and hope to be back in another month or so, they have amazing volunteers at Lewis Prison. Currently many of the badged volunteers provide AA support for more than one meeting and/ or more than one unit. When I took over as coordinator in Jan 2013 there were 22 meetings a month at Lewis currently there are 63 meetings a month and about half are peer led with 30 more meeting requests waiting for AA support so they can get started.

We have six badging applications in process. Each time a volunteer is badged wither with a current meeting gets AA support, a unit can add another meeting or the newly badged person can be assigned to provide support to a meeting that can’t start until another volunteer is badged. We try to get to them while they are waiting for AA.

With the help of all current AA volunteers we are identifying member of AA who are interested and getting them gate passes but not all make it through the badging process. For example one volunteer was sober long enough but not enough time since his last drug use. He intends to do jail meetings in the interim and will re-apply at Lewis again next year when its 7 years since his last drug use. Another volunteer who’d been incarcerated at Lewis over 8 years ago was turned down as the policy from central office is that no one can volunteer at the facility where they were incarcerated.

A Spanish speaking meeting will be starting. Bob C and a potential volunteer brought Spanish literature to Lewis so inmates will have literature while they are waiting for the meeting to start. The Spanish volunteers will be purchasing Spanish 12×12 tradition poster to hang on the wall in the meeting room, alongside the English versions. Two meeting rooms at Lewis have the 12 steps and 12 traditions and the slogans on the wall. One room has a blown up letter from New York showing the date their meeting was registered. Five meetings are registered with New York.

Perryville: Cille said that they have 23 volunteers now badged and three of them are male volunteers. They have 5 meetings a week. There are several that are in the process of badging. They are trying to start a Saturday meeting if we can get enough volunteers to commit to one Saturday per month.

Bridge the Gap: There is a written report however no verbal report was given.

MSO: Ed not present hence no report.

SPANISH: Santa said that on Saturday April 19 for 10:00 AM – 2:00 PM hosted by the Hispanic Intergroup at 2720 E Thomas Rd Building B Suite 180 there will be a workshop. They cannot leave, we if can enter. 10 -11 AM First table topic requirements and regulations of the institutions to volunteer for AA

11-12 PM Second table topic the importance of the committee representative group of institutions

12:00 -12:30 PM FREE LUNCH

12:30-1:30 PM The importance of conveying the Message AA Institutions

Agua Fria:  Victoria said that they will be having a Fishing Derby at Bartlett Lake.

EVI: Tracey for Ed No report

SRI: Hector said the 71st Anniversary of AA in the Valley will be held on Saturday May 17 at 4:00 PM at Arcadia High School 4703 E Indian School Rd Phoenix 85018. This is a free event with a Gourmet Dinner.

OLD BUSINESS: Today we had elections for the opening positions that we have open. Congratulations to you all and WELCOME to Valley wide H&I!!

BRIDGE THE GAP: Jeff was nominated and voted in for this position.

JUVENAL CORRECTIONS: Shelby was nominated and voted in for this position.

ALHAMBRA: This position is still open.

DURANGO: Frank was nominated and voted in for this position.

There was no old business from the floor.

NEW BUSINESS: Per the Steering Committee that we want to be transparent. We will be requesting feedback from your home groups next month as how they would like that to look. We will be having a form to take back to your groups at the next meeting.

There was no new business from the floor.

We went around the room for asking for birthdays and at 7:48 PM we closed the meeting with the Responsibility Pledge.

Yours in Service

Tracey J M

H&I Monthly Financial Reports and Meeting Minutes Sep ~ Nov 2013

September 2013 Meeting Minutes (PDF Format)
September 2013 Meeting Minutes (DOC Format)

October 2013 Meeting Minutes (PDF Format)
October 2013 Meeting Minutes (DOC Format)

November 2013 Meeting Minutes (PDF Format)
November 2013 Meeting Minutes (DOC Format)

September 2013 Financial Report (PDF Format)
September 2013 Financial Report (DOC Format)

October 2013 Financial Report (PDF Format)
October 2013 Financial Report (DOC Format)

November 2013 Financial Report (PDF Format)
November 2013 Financial Report (DOC Format)